How To Introduce Yourself In An Email Examples

How To Introduce Yourself To A New Teamemail Sample

How to introduce yourself professionally

My names John. Ive just joined the marketing department as an outreach specialist.

Ill be getting in touch with influencers, bloggers, and vloggers to increase our online presence.

If you see a new face around, well, thats me:) We can chat about cyberpunk literature, video games, and downhill mountain biking.


PS The sweet treats in the kitchen are all for you!


Before you write such an introduction about yourself, ask your colleagues to show you how they did it when they joined the team.


When you finally get down to writing, imagine youre talking to someone, and let your intro flow as naturally as possible.

How To Introduce Yourself Professionally

As you advance in your career, you interact and meet many people who can help grow your career. Having an excellent professional introduction ready gives you a competitive edge when you meet people like interviewers, managers, supervisors, or even a newly established connection. It is essential to create a near-perfect image of yourself in peoples minds such that they feel comfortable while interacting with you.

Address Your Message To A Named Individual

This tip goes in hand and hand with doing your research. The reality is that it’s fairly easy to find the right person to address your email to, and so failing to do so could demonstrate your lack of research. Avoid contacting a generic email address as this comes with certain disadvantages. For example, you are unable to personalise your email completely which may limit the reader’s interest.

Recommended Reading: Removing Duplicate Emails In Outlook

Explain Why You Are Reaching Out

As soon as introductions are out of the way, get to the reason why youre writing the email. Let them know how you got their contact information and why youre reaching out. You should explain these issues using as few words as possible.

Make your explanation as relevant to the reader as possible. You want your reader to feel like youre reaching out to them and to them alone, not like theyre part of this massive effort, even if they are.

Company Introduction Email Template

How to introduce yourself in email for the first time ...

If youre looking for a cold email introduction, this template by Fast Capital has everything you need.

With it, you can focus on the pain points you can solve for a customer. It even ends up with a limited offer to get the lead to reply.

Remember to use the right cold email tools and make sure to add as much visual content as needed.

If you want to avoid wasting your time writing cold emails, focus on finding the right leads from the start.

Also Check: Where Can I Print Stuff From My Email

Be Like An Opportunist Look Like An Ally

The use of compliments is a good strategy, but you can go much further. It is optional however, it is proven effective. If you want to ask a profitable favor from your recipients, do a smaller favor beforehand. You can recommend a relevant and beneficial site or by referring another helpful individual to them. By doing this, you are implying that you treat them as valuable connections.

Tips For Writing An Introduction Email

Writing an introduction email can be quite tricky. This is because you need to consider the recipient, before anything else. Would he/she be interested in knowing you? Would he/she even care?

So if you want to make the process less of a hassle, you might want to consider the following tips for writing an introduction email in pdf.

1. Fill your subject line with a clear and direct message. Since this is going to be the first thing your recipient will see, this will help them decide whether your email message is worth reading or not. For example, Introduction รข or .

2. Begin with a polite salutation and self-introduction. Add a clear explanation of how you acquired the recipients email address.

3. Clearly state the reason why you are writing.

4. Include additional information, but only if it is relevant. You may also check out invitation email examples

5. Thank the recipient for taking time in reading your email.

6. Include a call to action .

7. Politely end the email. Use concise and polite closing remarks, such as Sincerely.

8. Write your contact information below your signature. If you have an email signature which already contains your contact information, include it.

9. Keep it concise. A few sentences might be enough for you to properly express your message, you mind the length of your email. You may also see client email examples & samples

10. Take time to proofread, double check for errors, and polish your email.

Read Also: How To Find Email In Archive

Connect By Asking For Advice

A good way to connect with someone before introducing yourself in an email?

Show that you value their opinion.

Humans love to talk about themselves. We spend about 40 percent of our day doing it.

How to introduce yourself in an email this way: Ask for your recipients opinion because it truly matters to you.

According to Keith Ferrazzis best-selling novel Never Eat Alone, here are three elements you need to address:

  • Set the stage: Give your recipient a moment to switch gears and become receptive to your ask.
  • Give a reason: We crave explanations and need to know why were wanted to do something.
  • Provide an escape clause: When you give someone a way out, you double the chances theyll say yes.
  • How Should I Greet My Audience

    Introductions for Work in English [with 3 Practical Examples]

    Your greeting is small but significant. On the one hand, you dont want to sound like a 17th century aristocrat. On the other, you dont want to come across like David Brent.

    In formal industries like law and finance, play things safe with Dear or Good morning/afternoon. In informal industries like marketing, choose from Hello, Hi or Hey.

    Bonus tips

  • Regardless of your audience, choose a professional font like Calibri or Arial to ensure your message is taken seriously.
  • Check and re-check that youve spelt your readers name correctly.
  • Recommended Reading: How To Schedule Interview Email

    Write An Informative Subject Line

    Write a subject line that tells your recipient what your email is about. Your subject line should be concise and exciting to encourage your recipient to open your email and read more. Try to restrict your subject line to 40 characters to make sure the whole subject line fits in your recipient’s email program. Some good subject lines include:

    • Tour guide job application

    • Request for advertising rates

    Template #1: Saas Collaboration Request Email Introduction

    A SaaS collaboration request email introduction template is a nice way to introduce your SaaS company to another company and possibly start a collaboration.


    here with .

    how are things over in ?

    What you guys are doing in is remarkable and inspiring.

    Your last campaign about was truly original.

    Since youre into and were into , and there could be some crossover between our audiences, we thought wed reach out and explore the possibility of a collaboration.

    Synergies and co-marketing activities among SaaS companies are very popular.

    For that reason, its paramount that your collaboration email request to a SaaS company is personalized and adds value to the recipient in terms of highlighting how a potential collaboration between the two of you can be beneficial for both companies as well as their audiences.

    Use case: A SaaS company is reaching out to another SaaS company for a potential collaboration

    Recommended subject line: + collaboration?

    Read Also: How To Find Email In Archive

    Keep Refining And Modifying Your Templates

    When you are trying to introduce yourself over email to a potential supervisor, you will find some adjustments down the road that will make your email more versatile. Make sure to add those changes to your email.

    When using your template to write to many professors, ensure that you change the subject, the content, and most importantly, the professors name.

    Because, professors will probably dismiss the emails without even going through the details once they see that the email is being addressed to another person.

    Since you will most likely use the same template using a text expander, it would be a good idea to use software such as PhraseExpress or PhraseExpander.

    How To Introduce Yourself To A Gatekeeper


    Never underestimate the gatekeeper. Set yourself apart by offering to help them before you help yourself. In the example below, Liz provides value to the gatekeeper and explains that she wants to “earn” the introduction to Tom’s boss.

    Hi Tom,

    I know you likely get a lot of email from salespeople trying to get through to your boss. I’m no different — except that I want to earn the right to be passed along to Amber.

    My name is Liz, and I help companies like yours decrease hiring time by up to 25%. So, that marketing coordinator your team is currently hiring? I can get a top candidate in that role faster.

    Have I earned a few minutes with Amber? If so, feel free to book time on my calendar, here:

    If not, I’ve got more up my sleeve.

    Regards,Liz Prater

    Don’t Miss: Where Can I Print Out An Email

    Introduction Email To Client

    There are few things as important as a company introduction email to client contacts. An introductory email with a client sets the tone for the entire relationship, and determines whether they will be interested in working with you in the future.

    Introductions can happen for a few reasons: a new client may come on board, a new employee may connect with existing clients, a client may be assigned to a new team, and so forth. However, an introductory email always serves the same purpose: to tell the client who their new point-of-contact is, and to reassure the client that they are still in good hands.

    This underscores the importance of an introductory email to a client. The right email should:

    • Address the client by name, so they feel valued as a client.
    • Specify some information about the client, such as their purchasing and their future goals.
    • Let the client know how best to contact you.
    • Invite the client to discuss their relationship with you.
    • Assure the client that their level of service wont change .

    All of these factors are at the core of how to introduce yourself in an email to clients. A self introduction email to client contacts has to be professional and clear, and it must tell the client that you already have knowledge of their needs. Otherwise, the client may feel as though they are no longer being taken care of with the business.

    Example of a company introduction to a client:

    Example product introduction email to client:

    Template #1: Congratulatory Email Introduction

    A congratulatory email introduction template can be a very useful one.


    Hi ,

    here with .

    I was having a call with our mutual connection, , and I was super excited to hear that achieved .

    You guys must be over the moon with what you did.

    A congratulatory email is one that shows the recipient that youre happy and satisfied for them because they achieved something big businesswise.

    At the same time, it helps you establish a strong business relationship and show your support.

    Use case: Congratulating someones specific accomplishments or it could also be that youre congratulating someone for a content piece that was of value to you

    Recommended subject line: , congrats on

    You May Like: How To Email A Large Amount Of Photos

    Tailor Your Greeting To The Industry And Situation

    It might be one word, but the greeting you opt for makes a difference. If you’re emailing someone in a conservative industry, like finance or government, go with the traditional “Dear.” If you’re emailing someone in a more relaxed industry, such as tech, media, travel, or fashion, use “Hi,” “Hello,” or even “Hey.”

    Picking a greeting they’re familiar with shows you’ve done your research.

    As for the second part of the salutation: Their name. I recommend referring to them by first name. These days, that’s the norm across industries.

    Steer clear of ” “, which sounds stilted and robotic, and “Mr./Mrs./Ms. “, which makes you seem young.

    Write A Strong Subject Line

    How to Introduce Yourself at a New Job (Make a GREAT First Impression)

    The subject line of an email is the first thing a recipient sees. However, it is often not thought about until after a message is written. For your email to be seen, your subject line must stand out and catch the recipients attention immediately.

    The key to a good subject line is to quickly and descriptively summarize the nature of your email in as few words as possible. This will ideally be between 30-50 characters, making it legible on mobile devices.

    Its also important not to use a misleading subject line. You will really annoy people if it doesnt specifically relate to the email content. Also, dont write in all caps or be overly generic as your email might be mistaken for spam.

    Read Also: Remove Duplicates In Outlook

    Describe Your Background And New Role

    Since everyone may not work directly with you, it’s good to inform them about what role you are taking on at the company. You could even give a little overview of what your main responsibilities or priorities will be. If you are overseeing any employees, you could explain that you are their new supervisor. Likewise, give your team a little background information about who you are and what your previous professional experience is.

    Start With A Proper Greeting

    Address a recipient by their name and include a suitable salutation. Make sure to pick the right tone and level of formality. For someone from a conservative industry like government or banking, youll want to use Dear, while Hi works great for people from more laid-back industries like tech or media.

    If you need help with picking an appropriate salutation, check our guide on email greetings.

    Read Also: Where Can I Print Out An Email

    To Introduce Yourself To An Executive

    The tone of voice you use when addressing a senior-level executive can make or break your chances at future success. It’s important not only that they see value in what you’re saying but also take your words seriously enough to be impactful themselves.

    Hi John,

    I read your recent article and wanted to ask you a few questions. I have found it very interesting!

    Would you be open to answer some questions?

    It would mean a lot to me if you could offer advice from someone who has accomplished what I’ve been trying to do.


    The Ridiculously Successful Way To Introduce Yourself Over Email

    4+ Introduction Email Examples &  Samples

    Writing an email to a stranger is easy. Writing an email to a stranger that gets a response? Not so easy. The typical professional gets so many messages on a daily basis it’s a feat if they even open yours — let alone reply.

    Luckily, at HubSpot, we know a lot about effective emails. Here are our best tips for introducing yourself over email.

    Also Check: What Does Cc Do On Email

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox