How To Introduce In Email

Dont Forget The Opening Sentence

How To Write An Introduction Email

Greetings are important and so are the opening sentences. Sentences like I hope this email finds you in the best of health are probably the most overused opening sentences in emails. Especially since the pandemic has hit us, you might want to tweak this sentence a tad bit. However, if you think this works for you, stick to that. Other options include beginning with an icebreaker question or even just generic small talk

Introduction Email Templates That Work Like A Charm

Looking for how to write an introduction email to new subscribers, cold leads, or whomever? Then an introduction email template can help.


  • Serve as a source of inspiration for writing introduction emails

In this post, youll find introduction email templates suitable for:

  • Introducing yourself to a person youve never met
  • Introducing a new employee to customers
  • Connecting with a potential client recommended by a mutual contact
  • Follow-up introductions to someone youve met briefly, usually after an event
  • And more!
  • Precious Oboidhe
  • Introducing Yourself In An Email Casually

    Introducing yourself in an email casually is much more lenient than writing a professional email. Such emails are generally written to colleagues and teams. You can refer to the recipient without prefixes and reduce the formal tone as well. Here is an example of how to write a casual introductory email to your team:

    Subject:Let’s begin weekly team outing meetups

    Hello everybody!

    I am Raman Williams, the Team Lead for APAC and ANZ.

    The past month has been extremely hectic and we haven’t had a chance to properly meet all the new people who have joined our team recently. Dinesh and I were discussing how it might be a good idea to catch up once a month over a weekend brunch. What are your thoughts?

    I believe we have a wonderful opportunity to know each other better and work together as a team.

    To begin with, let us meet at my place this weekend.

    Are you all free? Please revert so that I can arrange for food and beverages.

    Looking forward to an interactive Sunday.



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    Write About The Other Person

    Although you should introduce yourself by stating your name and position near the beginning of the email, your opening paragraph should focus on the recipient. You will be more likely to capture their interest if you open with a compliment. You could mention something specific about their work that you like or that you admire their organization. Beginning with a mutual interest is a good way to engage someone, such as attending the same school or growing up in the same area.

    Job Search Introduction Email

    9 Business Introduction Email Templates

    A job search email is about connecting people looking for jobs or new hires with employers. Look at the sample below:

    Subject: Looking for a new role.

    Hi ,

    I have been at my current position as at for almost 3 years. I have recently decided to look for a new challenge and look for a new job.

    If you think I can be of help to you, Id be glad to send in my resume.


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    Email Introductions: An Overview

    Lets start with a high-level overview, then dig into some of the strategies and examples that can make you better at introducing yourself.

    Ultimately, you have three goals:

  • Get attention. Most professionals get too many emails to deal with on a daily basis. If you dont have a compelling subject line, or if your message seems like a chore to get through, people arent going to read it. Your first job is therefore to get attention and convince your recipient that your message is worth reading.
  • Make a good impression. Your recipient should be smiling when they get to the end of your message. You need to make a good first impression if you want this relationship to go anywhere. That means paying attention to basic email etiquette, providing value, and being unique.
  • Encourage action. Theres a reason youre introducing yourself. Do you want advice? Are you trying to land a sale? Do you need a favor? Your message should motivate these actions.
  • Every element of your introductory email should be working toward one or more of these goals. And dont worry that these goals are too broadwell be exploring specific strategies, with examples, so you can polish your introduction email to perfection.

    Template #: Link Building Email Introduction

    The second template Im going to share with you is a link building email intro template.


    I just finished reading your post on .

    Loved the way you discussed .

    Weve just published a on and would like to share it with you.

    When it comes to link building email introduction, you should consider adding a good call to action thatll give the recipient some extra motivation to give you a link.

    Use case: Youre a link builder trying to promote a piece of content youve just published.

    Recommended subject line: Suggestion for your post

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    Mutual Connection Introduction Message

    This type of letter is used in a situation when one person is referred to others through a mutual connection. Since any business requires numerous social connections, this kind of introduction is among the most used ones.

    You should mention the mutual contact as soon as possible, preferably in the subject. Make sure to keep the tone official. Never assume that a close relationship with your shared contact grants you any additional points.

    How Should I Greet My Audience

    Introduce Your Company And Product Or Service – Business English Emails

    Your greeting is small but significant. On the one hand, you dont want to sound like a 17th century aristocrat. On the other, you dont want to come across like David Brent.

    In formal industries like law and finance, play things safe with Dear or Good morning/afternoon. In informal industries like marketing, choose from Hello, Hi or Hey.

    Bonus tips

  • Regardless of your audience, choose a professional font like Calibri or Arial to ensure your message is taken seriously.
  • Check and re-check that youve spelt your readers name correctly.
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    How Do You Write A Job Application Email

    One of the most common reasons to send an introductory email is to apply for a job or send over your resume or CV. There are two approaches you can take when introducing yourself for a job.

    First, you can make the email your cover letter. In this case, your email will be longer and will have additional components not featured in this guide.

    The second option is to write a very brief introduction and let them know you attached your cover letter along with your resume.

    Be sure to see if the job posting has guidelines regarding how to email your inquiry.

    The Importance Of Writing A Self

    Writing a self-introduction email to your team is important because it shows your enthusiasm to get to know everybody. Its a great way to give your coworkers some background information about yourself and explain what role youre taking on in the company. Early correspondence with your team can help you build a solid foundation of connections at work. The sooner everyone gets to know you, the sooner you can all begin to develop strong interpersonal relationships.

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    Highlight Each Person’s Achievements

    Briefly share some of each person’s accomplishments to highlight their abilities and how each one might contribute to one another in the future. For example, “Darin and I met at Price Advertising, where he was head of marketing. Impressively, he doubled revenue percentages on each campaign he led during his tenure there.”

    Use The Introduction Email Script Below

    Introduction Email Template

    Heres a template you can use to meet just about anyone along with analysis on why it works. Delete the bold text before you send it unless you want to make a super-awkward first impression!

    To: Jane

    Subject: Michigan State grad would love to chat about your work at Deloitte

    Hi Jane,

    My name is Samantha Kerritt. Im an 04 grad from Michigan State and I came across your name on our alumni site.

    Id love to get your career advice for 15-20 minutes. Im currently working at Acme Tech Company, but many of my friends work in consulting and each time they tell me how much they love their job, I get more interested.

    Most of them have told me that if Im interested in consulting, I have to talk to someone at Deloitte. Do you think I could ask you about your job and what motivated you to choose Deloitte? Id especially love to know how you made your choices after graduating from Michigan State.

    I can meet you for coffee or at your officeor wherever its convenient. I can work around you!

    Would it be possible for us to meet?



    One of the best things about this email is its brevity. Theres zero fat in the message and it just tells the recipient what she needs to know.

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    What Is A Self

    A self-introduction email is a message sent to someone you have never met with information about who you are. The purpose of the email is usually a request, such as asking for information about a job, asking for advice or attempting to sell a product or service. To receive a response, an introduction email needs to capture the attention and engage the interest of its recipient.


    How To Introduce Two Other People To Each Other

    Sometimes you might be the one making an introduction to someone else for a friend or colleague. It works much better when someone receives an email from someone they already know to introduce a new contact. It increases the chances of the email being opened and responded to. You might consider this as the person looking to make a connection, or you might be the one doing the connecting.

    In this circumstance, you can use the same advice as stated above, just in a more casual manner since you know the person. Ensure you understand what the person who wants to make the connection is trying to accomplish and consider crafting a plan with them to follow up after youve sent the initial email.

    Similar to introduction emails from an unknown person, the subject line holds the same importance here. You still want to capture the recipients attention, regardless of whether you know them well or not.


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    Examples Of Email Introduction

    Here are the basic formal and informal examples of email introducing yourself:

    Subject: Gary Miles advised me to contact you

    Dear Tyra!

    My name is Jared Pines and I am a Financial Advisor at Mantis Inc.

    I admire your work, especially the project youve done with ACS Financials. Would love to discuss your work and ideas you have. If youre interested in cooperation, contact me as soon as possible.

    Thanks in advance, Jared.

    Subject: Hello from a fellow artist!

    Hi, Angela!

    Im Bella and I have a YouTube channel with popular speed drawing videos. Ive been following your blog for some time and I love your work. Are you interested in collaboration? My videos reach more than 100,000 people, here is a link to my channel.

    Hope to hear from you soon

    Thank you for your time!

    Write To A Real Person

    Introduce Your Company And Product Or Service – Part 2

    The first question you should consider when asking how to introduce yourself via email, is who am I writing to? In a world where finding someones name is as simple as a minute or two on Google, theres really no excuse for falling back on to whom it may concern. If you can get a little information on who you are writing to and address your intro email directly to them, it will help you tailor the content and make for a more compelling read.

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    Company Introduction Email Template

    If youre looking for a cold email introduction, this template by Fast Capital has everything you need.

    With it, you can focus on the pain points you can solve for a customer. It even ends up with a limited offer to get the lead to reply.

    Remember to use the right cold email tools and make sure to add as much visual content as needed.

    If you want to avoid wasting your time writing cold emails, focus on finding the right leads from the start.

    How To Formally Introduce Yourself Via Email

    While you dont want to overthink it, its also not that big of a deal. If youre interested in how to formally introduce yourself via email, you can just look up a template like a How to Introduce yourself professionally sample. With a sample letter introducing yourself, you can craft yourself a perfect personal introduction letter.

    First, you need to consider what type of letter youre creating. A self introduction letter for job, self introduction letter sample for prospects, or self introduction sample letter introducing yourself to colleagues will all be different. Personalized introduction examples can show how you can create something thats professional, compelling, and unique. A formal letter introduction sample will outline exactly what notes you should hit.

    In general:

    • Introduce yourself as well as your role within the company.
    • Make it clear that you know who they are and how their work or their interest relates to yours.
    • Identify why they would need to connect with you in the future under what situations would they want to contact you?
    • Make sure they know how to contact you what email address or phone number should they use?
    • Close in a friendly, professional, and personal fashion.

    Heres an example template for someone introducing themselves via email:

    Hi Roberta!

    Im Thomas. I just joined the Quality Assurance department and will be your point-of-contact for any inquiries regarding the QA process.

    Im excited to work with you!

    All the best,

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    End With A Closing That Sounds Like You

    There are as many ways to end an email as there are people on the planet. For a professional email, sign-offs such as “Regards” and “Best” can be considered best practices. Still, you should take into account the state of your relationships with the recipients รข you don’t want to come off as overly formal or too casual. Whatever you do, sound like yourself, don’t overcomplicate things.

    Find A Shared Uncommon Commonality

    How to Introduce Yourself in an Email

    People want to be around others who share their attitudes, values, and preferences.

    Its the Similarity-Attraction Effect.

    Interacting with people who share your beliefs or interests validates your own feelings.

    How to introduce yourself in an email this way: Look for uncommon commonalities you might share with your prospect:

  • Search social media for a shared interest, hobby, like, or dislike
  • Reference the shared interest at the beginning of your conversation
  • , Twitter, Google, and public Facebook profiles for shared backgrounds, hobbies, likes, dislikes, etc.

    Do you have something in common thats not particularly common?

    Mention it in your email. Highlighting unusual similarities especially in initial outreach could be the leg up you need to get a reply from someone who might otherwise ignore you.

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