Archiving An Email Message
- How do I get old emails on my iPhone?Community AnswerCheck the “All mail” folder if it is Gmail, or check the trash folder for any other service. Also, try using the search bar function if you are looking for something specific.Thanks!
Automatic Approach To Access Archived Emails Using Outlook
For retrieving and restoring archived emails in Outlook, the best way is to use Outlook PST Repair Software. This software specializes in restoring the archived and corrupted PST files. The steps to retrieve archived emails in Outlook are as follows:
- Now Choose Recovery Mode for scanning PST file and click on OK button to continue
- After a few minutes, scanning processes are completed, then click on OK button
- Now select the mailbox folder you want to recover, and click the Save button
- Now click Browse to define a location for the new PST file. Click on the OK button
- Now define other options like Hierarchy starts, Adding PST to Outlook, and Date Range. Click OK to start the saving process
- The saving process is being conducted on your system
- Within a couple of minutes, the saving process will be completed and click on the OK button to close the software application
Few other features of Aryson Outlook PST repair software are as follows:
There are numerous ways to retrieve archived emails in Outlook. Few such methods are described in the section given above. One such method is by using third-party software called Aryson Outlook PST Repair. You can try any method of your choice.
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How To Archive Emails In Gmail
To archive an email in Gmail, you simply need to select an email and then click the Archive button.
When you select emails on the Gmail website, the Archive button appears in the menu directly above your list of emails.
Any email you archive will disappear from your main Gmail inbox, including from any of the focused categories you might have.
Youll still be able to view them under any separate folder you create using Gmail labels, however.
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Archiving An Email Vs Muting An Email
You may have heard of the ability to mute an email and archive an email discussed in the same breath. Both features will remove messages from your inbox to keep things tidy, but archived emails will return to your inbox if someone replies to them. On the other hand, muted messages will stay out of your inbox permanently. Follow these steps on either the web or mobile app if you wish to mute an email:
Step 1: Access your Gmail account.
Step 2: Open the email you wish to mute.
Step 3: Select the More button . For the web, it is important that you click on the More button that is located toward the top of your screen, just under the Search box.
Step 4: Select the Mute option.
You can follow these steps on both iOS and Android phones and tablets. The only minor difference with iOS devices is that the More icon for iOS is not three vertical dots, but instead is three horizontal dots.
If you wish to unmute an email conversation, you can do so on the web by following the steps given above, but select the Unmute option in step 4. Youll still need to select Move to Inbox if you want the email to return to your inbox. Unmuting an email doesnt move it to a different folder in Gmail, so it will remain in All Mail if you dont move it yourself.
You can also unmute an email in the Gmail app for Android, but you won’t find an Unmute option. You’ll have to select the More icon and then Move to Inbox instead. Doing so effectively unmutes the message and moves it back to the inbox.
How To Find Archived Emails Through The Search Bar
The easiest and most straightforward way to find an archived email is through the search bar.
While its not possible to simply select a category for archived emails, you can search for an archived email using its details. For example, you can search the senders name, email, company name, or even elements of the email that you remember.
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How To Retrieve Archived Emails In Gmail
Many people dont know where to find archived emails in Gmail because they dont understand how Gmail organizes email messages, and even more, people dont know how to access archived emails in Gmail and retrieve them. You already know how to access archived emails in Gmail, so simply use any of the three methods described in the previous chapter of this article to locate the email message that you would like to unarchive.
If you want to retrieve Gmail archived emails, this is what you need to do:
This will remove the Archive label and you will be able to find the email message inside your inbox.
What Is An Archive In Outlook
In the context of Outlook and emails, an archive is basically all the emails that youve chosen to keep separate from your main inbox.
On Outlook for web, archiving an email means moving the emails from the main inbox folder over to the Archive folder.
In Outlook for desktop, archiving an email basically means moving your emails from the main Outlook PST file to a new PST file. You can move around this PST file, and access all your archived emails within it, any time you want.
If you’re just starting out with Outlook, compare Outlook for web versus desktop and see which one fits your needs.
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An Introduction To Email Archiving
There are many ways to clean out your inbox to see only current messages and messages that need your immediate attention. One way is to delete unwanted messages. But what if you’ll need those messages sometime in the future? For important messages that you want to keep filed away, use the archive feature of your email client.
What does it mean to archive an email? Archiving mail messages is one way to organize your inbox by moving unneeded but essential messages to a special folder called an archive. When you store messages, those emails no longer appear in your inbox. Still, those messages are easy to find and simple to move back to your inbox when you need them.
What is an archive in email? An email archive is a separate folder that’s listed in an email client along with other folders, such as the Inbox, Sent, Drafts, and Spam folders. This folder is like a file cabinet where you store messages for safekeeping and future reference.
Why archive email? There are several reasons to archive email. One is to reduce the clutter in your inbox without deleting messages. Archived messages can be accessed at any time but aren’t stored with your other mail. Another reason is that some emails are important and removing them from your inbox doesn’t make sense. Or you may have important emails that might be of use in the future, but you may not need them two or three years from now.
How Can You Recover Archived Emails In Outlook
Are your important mails get removed from your inbox and are in the archive folder? Are you wondering how to recover archived emails in Outlook?
If yes, then follow the following steps to get back your archived emails in Outlook:
- On your system, go to File
- Under File, go to Open & Export and click on the Open Outlook Data File
- After this, you can see the Open Outlook Data File dialog box.
- Now, select the .pst file that you want to import and then click on the OK.
- Now, go to the main view
- You can see the folders form the archived .pst file in the sidebar panel
- Select the folder that has the archived data items
- Finally, look for the data you want to move
- Select and drag those items to the original folders in the folder list
In case if you want to move the data items to a new folder, then create a new folder in the folder list before dragging the items.
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Why Email Gets Archived
If your missing email is the Archivefolder you can drag-and-drop it from there to the folder where you want it tobe. Use the same drag-and-drop technique I described above for the Deleted Items folder.
You can also retrieve an archived message using the Move tool to move an archived message into another folder.
You can avoid the need to constantly be retrieving emails that wereaccidentally archived by understanding and adjusting the Outlook AutoArchive option, so Im going todiscuss the settings now.
How To Find The Archive Folder
If you have an Microsoft 365, Exchange, Exchange Online, or Outlook.com accounts, your Archive folder already exists, even if you have never used it before. The folder is in your Outlook folder list.
Select the View tab.
Select Folder Pane in the Layout section, then select Normal from the drop-down list.
The Archive folder should now appear in the folders list. Open the folder to find the archived message you need.
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How To Move Archived Emails Back To Inbox In Office 365
If you are using Office 365, you might be very well aware of the online archiving feature that allows you to free your primary mailbox storage by moving the unnecessary emails to the archive mailbox. Users using Office 365 can easily access their online archive via MS Outlook .
With Microsoft 365/Office 365 subscription, a user gets a fixed storage for mailboxes, which is enough to store a large number of emails. Also, users can move unnecessary emails to Archive Mailbox in order to save the mailbox space.
But when you are using Office 365 in Outlook, you can save the mailbox items to PST files on your local system using the archive feature of Outlook . But sometimes, users have to move their archive PST files back to Office 365 Inbox. Here, we will discuss how you can move the archive mailbox back to Office 365 Inbox.
How To View Archived Emails In Outlook
Accessing your archived emails in Outlook for desktop is as easy as doing so in Outlook for web. You simply need to load your archive file into Outlook, and you’ll see all of your archived emails.
Heres how to import a PST email archive file into Outlook on your computer:
You can merge your Outlook PST files if you have multiple files.
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How Do I Find And Retrieve Archived Emails In The Gmail App
Just like on the desktop Gmail website, there is no Archived label in the app where you can find all your archived messages. Instead, to search for an archived email in your Gmail app:
1. Enter recipient name, keywords or subject lines into the Gmail search bar.
2. Click on the hamburger menu to scroll through labels to find the All Mail label.
To retrieve the archived message, open the email and tap on the three dots at the top right of the screen. Tap Move to inbox, and your message will be instantly sent back to your inbox and the Archive label removed.
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How Do I Retrieve Archived Emails In Gmail
When an email message is archived in Gmail, it simply means that an Archive label has been attached to it. So, to retrieve an archived email, you need to locate the message and remove the Archive label.
Once youve located your archived email, open it and go to the Move icon in the toolbar. Select the folder you want to move it to. This will instantly remove the Archive label and move the message to the folder you specified.
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S To Restore Your Archived Mail To Your Computer
1. Find your archive.pst file.Note: This file may also be named something else, but will have a .pst file extension. You can use the search for .pst if you do not know where it is stored. Usually we store these files in a folder called ‘Outlook’.
2. In Outlook select File> Accounts Settings> Account Settings…> Data Files tab > Add…
3. Browse to where you saved your Archive.pst file.
4. Click OK
How To Unarchive An Email In Gmail
Joe Fedewa is a Staff Writer at How-To Geek. He has been covering consumer technology for over a decade and previously worked as a News Editor at XDA Developers. Joe loves all things technology and is also an avid DIYer at heart. He has written thousands of articles, hundreds of tutorials, and dozens of reviews. Read more…
Gmail offers two ways to get rid of an email: Archive and Delete. They may sound the same, but theres a big difference. Unlike deleted emails, archived emails are never completely gone and can easily be unarchived. Well show you how.
An archived email is not technically removed from your account you can still search and find it just like any other email. However, archived emails wont show up in your main Inbox. Unlike deleted emails, they wont be permanently removed after 30 days either.
To unarchive an email, youll need to open Gmail in a desktop browser or on your iPhone, iPad, or Android device. Use the hamburger menu button at the top left corner of the screen to expand the menuif its not already expandedand select All Mail.
This is where youll see received, sent, and archived emails in one place. Find the email you archived.
If youre using the desktop version of Gmail, click the Move to Inbox icon in the top toolbar.
If youre using the Gmail mobile app, tap the three-dot menu icon and select Move to Inbox from the pop-up menu.
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