How To Get A Professional Email Address From Google

Make Your Online Brand Count

How to Get a Professional Email Address

Creating your own business email is an important step in building a trustworthy brand. With a custom, professional email address, youll be taken seriously and remembered by all stakeholders right off the bat.

Now youve purchased a domain name, its time to optimize your website to improve your digital presence even further. Learn how you can convert more leads by adding one simple button with Podium Webchat.

Nico Dato is the EVP of Marketing at Podium, the premiere messaging platform that connects local businesses with their customers. He fuses his passion for statistics, design, and digital marketing to produce measurable results.

The 3 Components Of A Professional Email Address

Your email address will always have three main components:

  • The local intro . The first part of your email address is your name, or some other specific bit of information that is exclusive to you . This is the part youll spend the most time considering, and it has the power to dictate the formatting of all your future email addresses if youre starting a business.
  • The @ symbol is immutable. Its also a given, so you dont have to spend much time thinking about it.
  • The domain. At the end of the email address is the domain. Ideally, this will be a custom domain, and if you already have one, you wont have to think much about it. However, if you havent chosen a domain yet, there will be some considerations to keep in mind when setting it.
  • Choose A Good Email Service Provider

    The first step should be to select which email service provider you want to use. There are numerous professional email address service providers in the market, but choosing the right service depends on your unique requirements.

    We have compiled the best email service providers based on their overall features to ease out your email service provider hunting. Generally, they are suited for all kinds of small businesses and business owners looking for value for money services.

    • : It is the best email service for businesses that need a complete suite of productivity and collaboration tools with a professional email .
    • Bluehost: This email service is best for businesses that are just starting and need a custom domain, professional email address, and a website. Its plans start with just $2.95/ per month.
    • Zoho Mail: Best for businesses who want a free business email but dont use the email heavily .

    Don’t Miss: How To Send Pictures From Samsung Phone To Email

    How To Make A Free Business Email Address

    Do you need to create a free business email address? A professional email address is important when youre trying to win new clients.

    In this article, well show you how to create a free business email address at your own domain. This will make your business look professional and trustworthy.

    First, lets clear up a few questions about email addresses and domains.

    You Improve Your Security

    Google readying new design for Gmail that includes a ...

    When you use a custom email domain, you have complete control over who can use your accounts and can easily add and delete users as your team changes.

    If youve hooked up your custom domain to G Suite and are using Gmail as your email service provider, you can limit file sharing to within your organization. Whenever you delete an account, G Suite documents will automatically transfer to a designated email account, making off-boarding easy and secure.

    Also Check: How To Get Your Old Email Account Back

    Email Address Ideas For Business Domains

    You can technically choose anything for your domain, but you only have a handful of main options to consider:

    • Email service provider. Gmail and Outlook are the default names for email addresses created with these services, but youre typically better off with a custom option.
    • Standard domains. Standard domains exist exactly as you have them on the web.
    • Modified domains. You may also modify your domain with additional character changes or a shortened version for your email address. However, this is not advisable, since it can result in confusion.

    How To Make Your Own Email Address With Your Own Domain Name And Gmail

    How do I make an email address with my own domain name? Many ask this question. If you want your email address to be something like instead of , then follow these steps:

  • Log in to your Bluehost. From the side navigation of the Bluehost dashboard, click the Email and Office tab.
  • Select Google Workspace as your email provider.
  • You have the freedom to choose your desired business email address based on your own domain.
  • Fill out the necessary information about your business.
  • Set the number of users and click add to cart.
  • After following these steps you should have a custom email from Gmail.

    Don’t Miss: How To Send A Large Video File Through Email

    What Is A Domain

    If you want to provide internet or online presence for your business, the first step is to get your own domain. A domain name is typically formed by combining your business/ organization name with a standard internet suffix called TLD . The domain names look like or A domain cannot do anything on its own. When you register a domain, the registrar provides a DNS Manager which holds the critical details like the IP Address of your website, MX records to deliver your email and so on.

    In case you do not own a domain, you can buy a new domain from Zoho.

    Best Free Business Email Accounts

    How to Set Up a PROFESSIONAL BUSINESS EMAIL through GMAIL (Google Mail)

    Most business owners have at one point or another wondered whats the best free business email. The truth is that free business email services are not made equal. Ideally, you want your free business email service to have a powerful spam filter, be easy to use, offer plenty of storage space, integrate with other business tools, and be extremely reliable.

    Thats a pretty big ask even if you have money to spend on a paid business email accountlet alone a free one. To help you find the best email for small business free of charge, weve put together a list of the top 10 best free business email accounts. All you have to do is pick the one you like the most and register.

    You May Like: How Do I Recover Deleted Emails From Gmail

    Register Your Domain Name

    Choose a reliable domain registrar like or Namecheap. Search for an available .com, .co, or other popular domain with a combination of your full name, or your company name.

    Stay away from untrusted or cheezy domains like .biz and others. After youve chosen your domain name, proceed to checkout, and you will have become the proud owner of a new domain name.

    Uses Of Professional Email Address:

    First Impression:

    In business, maintaining a brand image improves trust and credibility. A professional email address using your domain gives more trust and impact on your business. When any potential customer contacts you with any questions, routing your emails using your domain name shows that your business is well established and genuine.

    Reduce Risk of Being Marked as Spam:

    Reader signup for a free email subscription to your blog to stay updated with information. But generic emails usually used by spammers and as a result, the reader always views emails in suspicion if you use a generic email address like Hotmail and Gmail. A professional email using domain gives more trust and gives straight and the first impression to customers or readers that you are serious about your business and its well established. Some spam filters will directly reroute emails to spam folders. A professional email address reduces the risk of your business emails being straightly driven to the trash bin.

    Clear link to your website:

    A professional email address using your domain makes it easy for the people you correspond with to hunt for your website for any information. And its also easy to find your contact information by checking your last mail using your domain and also refer to their friends.

    • If hosting provider facing any downtime your domain and email address both are facing problem at a time.
    • We have to pay a very higher amount for a monthly or yearly basis for an email address.

    Recommended Reading: How To Find Email In Archive

    How To Create A Google Account With A Company Email Address

      Signing up for a Google account enables users to take advantage of such free Google applications as Google AdSense, Google Analytics and Google Voice, among others. If you already have a company email address, you may be looking to create a Google account with this address. Creating a Google account with a company email address requires signing up for and verifying the account.


      Go to in your Web browser.


      Type in your companys email address in the Your current email address: field.


      Type in a password for your Google account. This must be at least eight characters in length and should include a mixture of letters and numbers. Re-enter this password in the Re-enter password: field.


      Select your location by clicking the drop-down menu next to Location.


      Type in your birthday and the verification code under Word Verification:.



      Log in to your company email. Open the email from Google regarding your new account. Click the confirmation link in the email to activate your Google account and complete the process with your companys email address.


      Professional Email Address Ideas And Examples

      How to Create Professional Email Address with Your Domain ...

      There are many styles which you can use for professional email addresses. The style of the email address you select depends on the domain name youve registered for your business.

      If you are using your companys name for the domain name or your email address, you also need to mix and match it with your first name, last name, or initials or designation.


      You can also use suggestions to find the best match to get a domain based on your selected email provider from the previous step.

      In general, anything that includes your name or initials is good enough, and theres no need to do any over-complicated things. However, if you are working for a large organization where there is a strong possibility of having another person having the same name or email address, in that case, you need to use a different variation.

      Suppose your registered domain name is your full name or last name. In that case, you should use your contact or mail, or you can use your position or initials to round out a personal name domain email address.


      The most significant part of your business email is the domain name you select. However, if you want to be taken seriously by other companies, you must register the right domain name.

      Recommended Reading: How Do I Get Email On My Iphone

      Using Your Professional Email

      Now, your professional email will work just like any other Gmail account. You can get to it by visiting and signing in with the Google Workspace professional email address you created.

      Any users for whom you created an email will now also have access to all the many tools that Google Workspace provides. You have the ability in the admin center to turn tools on and off according to your business needs.

      Now that your professional email is set up, youll appear more professional than others in your field or area of expertise who havent taken the steps to acquire this more polished approach.

      Everyone knows that its the small details, like email addresses, that act as indicators for overall professionalism.

      Just imagine you were searching for a realtor. You find the following contact information:

        Which one would you choose?

        Today, with so many cybersecurity threats, online scams, phishing, and general spammers, consumers are wary. Having a professional email setup will help you overcome one of the first hurdles when youre being considered.

        Whats more, if you decide to continue using the full suite of Google Workspace collaboration tools youll have 24/7 security support and tools for keeping your own information secure.

        Either way, a professional email is always the right choice.

        Importance Of Having Professional Email

        Today, for business people and anyone with a desire to show dependability, trustworthiness, and professionalism, having a professional email is key. Its the first step in making the right impression on customers, clients, and potential employers. It legitimizes your business and streamlines your employee email process.

        Plus, while work-life balance blends more than ever, creating a separation between personal and professional accounts is paramount and eliminates room for error.

        Luckily, setting up a professional email for your business is an easy process made easier with the Google Workspace set-up wizard. Designed with step-by-step guidance, no matter which web hosting providers you use, the process can be completed in minutes.

        You May Like: How To Start An Email To A Professor

        Setting Up A Business Email Address

        One thing that comes up over and over again with both new and existing customers is email, especially professional email or setting up corporate email addresses.

        Its quite a big problem actually.

        But it doesnt have to be.

        Having a corporate email address is critical to your brand and yes while free email addresses from all the main vendors serve a purpose you have more control and a professional look with a branded corporate address.

        In this post we are going to show you how to take advantage of Google for professional email addresses as its the easiest and most cost effective platform out there plus it integrates directly into you desktop apps for management.

        Test Your Email Address

        How To Use Free Gmail With Your Professional Business Email address (2019)

        Since Google confirmed that you correctly entered the MX records, this is technically not a necessary step.

        But its the fastest way to take your new branded email for a spin inside the Gmail inbox.

        Open another email account, Gmail, Outlook, AOL, it doesnt matter. Compose a new email and enter your new email address in the To field.

        Write a random subject like First email and send it.

        Now, head over to Gmail and log in with your Google Workspace credentials.

        Testing your new Gmail address

        If you did everything correctly, you should see the test email you send from your other account in your inbox.

        Need a hosting solution that gives you a competitive edge? Kinstas got you covered with incredible speed, state-of-the-art security, and auto-scaling. Check out our plans

        You can also try composing and sending an email the other way around to confirm that you can send mails without issue as well.

        Also Check: How To Get Email Back On Iphone

        Bluehost Cpanel Email Settings

        Lets go back to cPanel and find your email settings.

      • Go back to the home page, click the Advanced tab from the side navigation menu to the left.
      • Under the Email section, click the Email Accounts icon.
      • Click the Create button.
        • Under Domain, choose the specific domain where you would like to create an email account.
        • In the Username text box, type the user you would like to use.
        • In the Password text box, type the password you would like for this email account.
        • The Password StrengthMeter will tell if the password you have entered is strong enough. We highly recommend you use a strong password.
        • The Mailbox quota text box is used to specify the amount of your overall hosting storage allocated for that specific email account. The default that should be listed is 500 MB. You can increase or decrease this number as you desire, depending on the hosting package that you currently have.
        • Once the User, Password, and Quota is all accurate, click the Create button.

        Youll need to have these settings in front of you to be able to configure Gmail to send and receive emails

        Popular Articles

        Related Stories

        Stay on top - Get the daily news in your inbox