Use A Standard Email Address Format
You may also consider creating a standard format for the email addresses in the organization for which you work. This can help customers identify messages from employees and create a sense of unity for the company’s communication. For example, you might use each employee’s first and last names separated by a period as their email address.
Why Do You Need A Business Email Address
Though the primary reason for having a business email address is to help your customers identify you, there are many others that can be added to the list. A business email address helps you:
- Project your professionalism
Having an email address that matches your brand show that you’re serious and professional about your business. This way, your business will also be taken seriously by your customers, as they are most likely to choose and trust a business with professional email address.
- Show your authenticity and earn customer trust
When you or your employees send emails using the address that includes your business’ name, your customers can know for sure that the email is from an authentic source. They will identify you even before opening your content. This will help them build their trust with you and give them confidence to reply to your emails or contact your support team.
- Promote your brand
With your business’ name in your email address, you are promoting your brand with every email you send. This way you’re sure to stay in their memory for a long time.
- Be consistent
When you create individual and group email addresses with your domain, you make sure that every email that goes out has a standard format and thus maintain consistency.
- Keep away from getting spammed
When customers recognize you by your brand name, they are less likely to mark you spam. If you use generic email accounts, your emails might not receive the recognition they deserve and end up being spammed.
View Their Author Page
Has your prospect written for their company blog? View their author bio and check for “contact me” information. At the very least, you’ll learn more about them and perhaps gain access to their LinkedIn or Twitter accounts to begin relationship-building. At the most, they’ll include their email address or other contact information, making it easy for you to reach out and share just how much you’ve enjoyed their work.
Someone Is Impersonating Me
If you believe someone has created a Gmail address to try to impersonate your identity, you can:
- File a report with the Internet Crime Complaint Center.
- Contact your state’s Office of Consumer Protection.
Activate Gmail For Your Google Workspace Account
The final step is to activate Gmail for your Google Workspace accounts.
On the page, youll see the following MX records:
- aspmx.l.google.com / priority = 1
- alt3.aspmx.l.google.com / priority = 10
- alt4.aspmx.l.google.com / priority = 10
Youll need to open a new tab and go to your hosts DNS tool, or re-open the DNS tool tab from earlier.
Typically, you would need to copy and paste manually, but not with Kinsta. Since we are big fans of Google Workspace, we have created a one-click solution for helping our customers setting this up quickly.
The MX records, like nameservers, are the same, regardless of the user, so you dont have to change anything. Press the Add 5 records button to proceed.
Since it can take some time for the changes to go live, you can take a tea or coffee break before continuing.
Alternative Method For Other Hosts
For other hosts, youd need to access your DNS tool, for example, through logging into your cPanel and opening DNS Zone Editor.
Select the appropriate domain, and then click the Add Record button to open a new window.
Fill out the appropriate priority and then copy and paste the destination. Double-check that everything is correct, and click Add Record to complete. Repeat the process for the four alternative MX destinations.
If your host has email enabled by default, you might need to remove existing MX records.
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How To Make Your Own Email Address With Your Own Domain Name And Gmail
If you want your email address to be something like instead of , then follow these steps. For this example were looking at Bluehost, but the process is similar with other web-hosting providers discussed further down the page.
After following these steps you should have a custom email from Gmail.
How To Find An Available Domain Name
Ideally, your domain name is your business name with the domain name extension .com. Though, it can be hard to get the desired domain name as a majority of common names are already taken. You can try prefixes or suffixes or adding keywords to your business name in order to find an alternate domain name that is available.
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Setting Up Business Email With Cpanel
Most of the services that weve mentioned here are very straightforward to set up through registration. As you set up your accounts, the typical steps include choosing your domain, verifying ownership , and then you follow standard chose-your-username steps you know well.
Not everyone, however, is used to dealing with cPanel. So we wanted to at least show you how to navigate the platform to get your teams business emails set up because like we said earlier, you likely already have this capability with your hosting provider.
Setting Up Your New Google Workspace Email In Mail For Windows 10
If you prefer to use your Windows 10 Mail app instead of your browser, its effortless to set up.
If you havent set up an email account yet, all you have to do is open the app. It will automatically prompt you to Add an account.
If you already have an active one, log out from it, and click the Add new account link.
Next, click the Google button, and log in with your Google Workspace credentials.
Google will prompt you to confirm that you are allowing windows access to the data.
Just scroll to the bottom and click Allow.
Once youve done that, you will be able to read and send emails from within the Windows 10 Mail app.
The setup is done and you dont need to do anything else at all.
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How To Choose A Professional Email Address
How can you make a first impression on your recipient, the second you send out an email? Well, when we consider that every second person or so decides whether to open an email or not depending on who its from. Ive got an idea…
Just think, youve crafted the perfect resume, written a beautiful follow-up to a client, or made an attractive offer to a lead with a catchy subject line… but the recipient doesn’t see all this cool stuff. First and foremost, they see that youre writing from a personal account which is categorically not a business one.
A professional email address gives your business a professional demeanor, ensuring the public takes your business seriously. In other words, your email address is your business brand name.
An email address has more significance than you think. You have no power in impressing your recipient with cracking content inside your email, because they might not open it. Your email address speaks volumes about how professional you are and if somebody can trust you. Its a key to lending credibility and building trust with customers and partners.
Well, I know youre absolutely on the edge of your seat to finally hear the answer to how can I make a professional email address?
Use Gmail For Your Business
If you want to use Gmail for your business, a Google Workspace account might be better for you than a personal Google Account. Google Workspace starts at $6 per user per month and includes the following:
- Ownership of employee accounts so you are always in control of your companys accounts, emails, and files.
- 24/7 phone, email, and chat support from a real person.
- Increased Gmail and Google Drive storage.
- Mobile device management to keep your data secure, such as the ability to remotely wipe lost devices.
- Advanced security and administrative controls.
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Email Account With Your Hosting Service
If you are ready to subscribe to a hosting service in order to build a website, it will be convenient and inexpensive to set up your business email account with your hosting service. The main advantage of this option is that it can be cheaper than using a service like G Suite or Office 365. In many cases, when you sign up for hosting service you’ll get a specific number of email addresses included with your account. However, email provided by hosting services will not include any of the additional productivity and collaboration features offered by G Suite and Office 365 and your email account will be tied to your hosting service, so switching domain service providers may be a hassle.
Our web hosting service of choice is Host Gator. HostGator gives you unlimited email addresses with your web hosting plan.
Setting up and accessing your email account with your hosting provider is easy. Usually, they provide you with an admin interface , where you can create and manage your email accounts. You can also access this email with an email client like Outlook, Thunderbird or Apple Mail.
Outlook 365 For Business
Microsoft has come a long way over the years. No longer is their online presence dominated by their lackluster default browsers . Between the industry dominance of VS Code and the phenomenal work thats being done with Teams, using Outlook 365 as your business email isnt a bad idea. Using Outlook 365 also gets you and your team access to a whole suite of services like Teams , Word, Excel, and PowerPoint Online . Basically, its the Microsoft version of G Suite, and their OneDrive comes with 1TB of data for storage. Its a mighty step up from the days of IE6 and the early days of Exchange servers, so if you were put off back in the day, its worth taking another look at them now.
Price: $5 per user per month | More information
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What Do I Do If My Email Name Is Taken
With more than 200 domain names to combine with your user name, the odds are good that you can create a unique and memorable email address. If you want to create an email id based on your name and it is not available, you could check to see if you can register it in combination with a different domain name. Or you could try changing the order of first and last name or adding an initial, for example smith.john, j.smith, or john.w.smith.
Why Do You Need A Business Email
Since emails are the third most influential source of information in business, using a custom email account is a must for any company or brand.
People who see a business email address will immediately notice the name of your brand or business with every email you send. Its an opportunity to promote your brand and boost customer trust, and it looks professional, too.
On the other hand, if your email address doesnt have your business name on it, your emails are more likely to be marked as spam. If youre not using a professional email address, your email marketing efforts may be wasted.
Fortunately, there are ways to create a free business email address or get one at a minimal cost. Setting up business email addresses is also easy because it requires little technical knowledge.
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Problems Adding Your Email Account Use Advanced Setup
You may need to manually add your email account. Choose from one of the advanced methods below:
Use advanced setup to add a POP or IMAP email account in Outlook for Windows
If you need to enter specific values for incoming and outgoing server names, port numbers, or SSL settings, you can use Outlook’s advanced setup option. You can use these instructions to add a POP or IMAP account to Outlook.
Open Outlook and select File> Add Account.
On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.
Select your account type. Most of the time when you need to use this option, you’ll select IMAP.
The Account settings screen should be pre-populated with most of the account settings you need. However, if you need to look up your settings, see the POP and IMAP account settings topic. Enter your incoming and outgoing server settings and then select Next.
Enter your password and then select Connect.
Use advanced setup to add a third-party MAPI email account to Outlook for Windows
If you are using a third-party MAPI provider, download and configure the MAPI email provider application as suggested by provider company.
Open Outlook and select File > Add Account.
On the next screen, enter your email address, select Advanced options, check the box for Let me set up my account manually, and select Connect.
On the Advanced Setup screen, select Other.
Free Business Email With Bluehost Difficulty Level: 1/10
1. Go to Bluehost.com and create an account. If you already have a Bluehost account, you can skip to step 2.
2. Click on Web Hosting and select a plan. Even the base plan on Bluehost includes free business email hosting for less than $3/month.
3. Once you have set up your account, log in to your cPanel account. To get to cPanel, make sure you are logged into your Bluehost account and go to your Control Panel. Click log in and enter your username and password.
4. After logging into cPanel, click on Email Accounts under Mail. This loads your Bluehost email management tool.
5. Enter in an email and password. You can also set your mail quota. You can leave this alone for it to stay at default, which is 250 mb.
6. Click Create Account to finish setting up your first email address.
You should pick professional business names that are easy to remember for your first email accounts such as:
In addition, you can set up additional security options including SpamAssassin to help with catching spam in your business email account and preventing data breaches.
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