How To Find Old Emails In Outlook

How To Access Old Emails In Aol

How to Find Old Emails in Office 365?

Knowing how to access old AOL emails can be a lifesaver for many email users who have lost important files from months or years ago in their AOL inbox.

  • You can either choose advanced options to fill out more detailed information or choose the section of your AOL email account you want to search for.
  • Select the search icon.
  • How To Fix Outlook Indexing Status

    When the Outlook indexing tool is not working or not functioning properly, It is required to check outlook Indexing Status. Like, it may not show the recent email search result due to the outlook email search which is not working. Further, it may display results like Outlook search by date or may show that items based on search criteria waiting to be indexed in the output panel. This indicates a problem with the Outlook Indexing services.

    To check the indexing status in Outlook 2016, follow these steps:

    • Open Outlook 2016 and click on Search bar.
    • Click Search Tools drop-down and choose Indexing Status

    Fig 2: Search Tools

    • Click OK when the Outlook has finished indexing all of your items message is displayed within the Indexing Status dialog box.

    Fig 3: Loading Outlook Index Status

    When the indexing is complete, Outlook will display mailboxes awaiting to be indexed. You can use the search function but may not find the desired mails or get incomplete results due to incomplete indexing status. So, if the indexing does not finish, try rebuilding the Outlook index.

    How To Delete Old Emails

    Should you delete old emails?

    Yes, it will free space for new important messages, attachments, and files. Deleting old messages will also help keep your inbox clean and organized.

    How to delete old emails in Yahoo?

    First, youll need to fill out the blank fields in the search bar and click the search button. Next, select the checkbox to highlight all the old messages you want to remove and press the delete tab.

    How to automatically delete old emails in Gmail?

    First, you have to manually remove the email. Once it is in your trashcan, Gmail will automatically delete it after 30 days.

    How far back does Gmail keep emails?

    There is no limit on how long Gmail will keep messages in your inbox. However, emails in spam or trash will be permanently removed once it has been in the folders for 30 days.

    Where are my old emails in Gmail?

    You may find them in specific folders like archives in Gmail. The other possibility is that it has been deleted and sent to trash.

    Clean Email Team

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    Fix Personal Folder Outlook Data File

    A corrupt Outlook data file can cause severe issues including Outlook search problems. However, Outlook provides an Inbox Repair Tool or SCANPST.EXE to analyze and repair a corrupt or damaged PST file. The tool comes integrated with all the versions of Microsoft Outlook email client.

    The default PST file location in Windows is: C:\Users\YOURUSERNAME\AppData\Local\Microsoft\Outlook

    To access and use the SCANPST.EXE tool, follow these steps:

    • Open File Explorer and go to C:\Program Files\Microsoft Office\Office16\

    Or C:\Program Files \Microsoft Office\Office16\

    Fig 21: Access SCANPST.EXE tool

    • Find and double-click on SCANPST.EXE
    • Click Browse to choose the corrupt Outlook PST file.

    NOTE: SCANPST.EXE supports the PST file of size up to 2GB. It doesnt support an encrypted PST file.

    Fig 22: Browse Outlook Data File

    • Click on the Start button to begin the Outlook data file scan process.

    Fig 23: SCANPST.EXE scanning the PST file

    • After the scan, if the Inbox Repair Tooldetects any error, it displays the following screen. Click Repair.

    Fig 24: Scan result displays errors in PST

    • After the repair, the following message is displayed. Click OK to close it.

    Fig 25: PST repair complete

    Now you may restart Outlook and check if the search not working in outlook problem is resolved.

    Alternatively, you can use a PST repair tool such as Stellar Repair for Outlook to fix a corrupt PST file. The software can also fix oversized, encrypted, or severely corrupt PST Outlook data file.

    Outlook Email Deletion Scenarios


    Be aware that there are a few more scenarios involving deleted Outlook emails based on factors like

  • The specific command used for deleting Outlook emails
  • How your email domain is configured with Outlook
  • Availability of email backup and its state
  • Knowing these particular circumstances in advance can help you follow the applicable method and recover the deleted Outlook emails in the best possible way. So, lets glance through the different scenarios you may come across with the deletion of Outlook emails, contacts, folders, etc.

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    Outlook Recoverable Items Folder

    If you purge an item from the Deleted Items folder, you can find it in the Recoverable Items folder. This is where Outlook keeps permanently deleted files, emails or events. To access the Recoverable Items folder, follow these steps:

    • In Outlook, click the Folder tab, and then click Recover Deleted Items.
    • Select the item you want to recover and click Recover Selected Items.
    • After you recover an item, you can find it in your Deleted Items folder and then move it to another folder.

    Find Lost Messages Using Microsoft Outlook Search

    If you’velost a message and have no idea where it might be, but know a little bit aboutthe message, you can use Microsoft’s email search utility to find it. You canfind Outlook Search tool above themessages on the right side:


    Touse the search utility, type a word or phrase from the missing email in thesearch box. The default is to search all mail within the mailbox yourecurrently using. Use the box on the left to further refine your search withinthe current mailbox:

    You can choose between AllMail, only Unread Mail, or only Mentioned Mail. You can also choose howthe search results are organized, and how they appear on the screen .

    To define how your search results are arranged, click the Arrange By option. Heres a closer lookat the various options youve got to organize your search results:

    If you want to search more than the current mailbox, use thebox on the right of the Search tool to define what mailboxes will be searched:

    Current Mailbox

    Ifyouve got no idea where your missing Outlook email is, the last option, All Outlook Items is your best optionto find your lost email. However, the AllOutlook Items won’t find items in your DeletedItems folder, folder, or Archive folder. To findemail messages in those folders, you must search from within the folder.

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    Find Old Emails In Office 365 Via Owa

    Outlook Web App is the most convenient way to access Office 365 mailboxes. You need admin rights to access the Outlook Web App or contact the Office 365 administrator to give you admin permission. Just follow the steps given here:

    • Firstly, log into the Outlook Web Application with username and password.
    • You will see a Folder option, on the left side of the Outlook window.
    • You need to expand the folder and the available user mailbox will be listed.
    • Then, click on More to get older messages.
    • Now, you will see a folder with your account name, double click on it and the subfolders will open up.
    • You can see that recent emails will be available in the inbox folder.
    • As Office 365 migrates older emails to the deleted folder, then you have to go to the deleted folder and emails moved by Office 365 will be available.
    • Then, look for the specific mail you want to find and move it to the inbox as you may need that later on.

    Inspect Windows Search Service Status

    How to Auto Archive old emails in Outlook – Office 365

    To inspect Windows Search Service status, follow the given steps:

    • Press Windows+R, type services.msc, and click OK.

    Fig 28: Access Services.msc

    • Scroll down and find Windows Search.

    Fig 29: Check Windows Search status

    • Check if its Status is Running. If not, right-click on Windows Search and select Start.

    Fig 30: Starting Windows Search service

    • Then double click on Windows Search and select Automatic in Startup Type drop-down.

    Fig 31: Startup Type of Windows Search

    • Click OK and close all windows.
    • Restart Windows PC and Outlook to check if the Outlook search problem is resolved.

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    S To Archive Emails And Keep Outlook Running Strong

    Ever notice that your Microsoft Outlook account has slowed to a crawl? Basic email functions like Send/Receive acting a little funny? Consider checking the size of your mailbox. You might be shocked to discover just how bloated it is.

    For most versions of Outlook, clicking on File> Folder> Properties> Storage or right-clicking on any folder and selecting Properties will display the total size not only of a chosen folder but also of any associated subfolders.

    Outlooks Auto Archive function is set to automatically back up Deleted Items, Sent Items, and expired tasks and calendar items. But if you get hundreds of messages per day and dont delete them or move them from your Inbox, you run the risk of sabotaging your account. Exceed 2GB of storage in an overstuffed Inbox and Outlook really starts to run slow.

    Yet solving the problem is doable. CMIT Solutions recommends that you or your IT support team follow the five steps outlined below to change Auto Archives settings.

    1. Create a new local folder or .pst file to hold Archived Mail. Right click on the On My Computer heading at the bottom of your folder list and choose New Folder. Name the folder Archived Mail or something else thats easily recognizable. In older versions of Outlook, you can select File> Archive and change the date under Archive items older than.

    S To Rebuild The Outlook Index

    There are two different ways to rebuild the Outlook index and resolve the Outlook 2016 search issue.

    a. Repair MS Office Installation

    • Go to Control Panel> Programs> Programs and Features.
    • Click the Change button at the top.

    Fig 4: Repair Outlook or MS Office Installation

    • Select Repair and click Continue.

    Fig 5: Repair Outlook Installation

    • This will begin repairing MS Office or Outlook 2016 installation that may fix the Outlook 2016 search issue.

    b. Using Outlook Index Repair Option

    Outlook 2016 also features Indexing options to fix Outlook index related issues. Follow these steps to rebuild the Outlook Index and fix the Outlook search problem:

    • In Outlook 2016, go to File > Options > Search.
    • Click on the Indexing Options button.

    Fig 6: Rebuilding Outlook Index

    • Click Microsoft Outlook and then click Advanced button.

    Fig 7: MS Outlook Index status

    • Click Rebuild and then click OK.

    Fig 8: Rebuild MS Outlook 2016 Index

    • Click OK to continue with Outlook Index Rebuild.

    Fig 9: Confirm Outlook Index Rebuild

    • Wait for the Indexing process to complete.

    Fig 10: Indexing in progress

    Once the Indexing process is complete, check if the Microsoft Outlook search not working issue is resolved. Once the Indexing process is complete, check if the Microsoft Outlook cannot perform your search issue is resolved.

    TIP:You may also search and open Indexing Options from the Control Panel .

    Fig 11: Access Indexing Options

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    Wipe Out Old Emails Using Outlook Search Folder Function

    Another way of Outlook delete emails older than a specified period of time is by selecting the New Search Folder feature.

    With the Outlook search folder, you do not need to separately search for the mails you want to delete from Outlook. Microsoft Outlook Search Folders offer a time-saving option to create custom searches so you can delete all emails with just a single click.

    Here are the steps that you will need to follow to use search folder for Outlook delete old emails.

    Step 1: Choose the mail folder from where you want to delete messages older than a specified period.

    Step 2: Click the New Search Folder button on the Folder tab.

    Step 3: Now, you will see a dialog box of the New Search Folder. Select the “Old mail” in the Organizing Mail section, and then click the “Choose” button.

    Step 4: Now, you will see another dialog box, in which you can specify the older than period. After this, click OK two times.

    Step 5: In the Navigation pane, select the new search folder. Now, choose all the messages in this search folder by pressing Ctrl + A keys, and then delete them all at one time with the Delete key.

    Learn Where To Find Archived Emails

    • Tweet

    Archiving old emails you don’t want to delete is a good way to keep the size of your Outlook mailbox manageable. Just as there are a few different ways to archive emails in Outlook, there are multiple ways to find those messages when you need them. Learn how to access archived emails in Outlook using the method that corresponds with the way that you stored them initially.

    Instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

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    Find And Archive Old Items Only

    If you like the idea of Outlook taking care of old items, but youd rather archive than delete them, Outlook offers a cleaning tool that will do it for you.

    To start, press File in the menu, then press Info. On the right, click Tools> Clean Up Old Items.

    You can then select a specific mailbox , choose the various folders to search within, and pick a date using the drop-down box labeled Archive items older than.

    Click OK to tuck away those emails into your hidden archive.

    Retrieving Old Emails From Microsoft Exchange In Outlook

    I was recently looking to backup my emails from a Microsoft Exchange server, but I noticed that my older emails were missing. Scrolling down, it appeared that I could only see emails from the last year. If I searched within Outlook I could eventually find the older emails, but they were missing from my inbox. My assumption was that this was an Outlook setting rather than an issue with the server, and research proved me correct. Luckily, this can be fixed quite easily.

    First, in Outlook, go to the File menu, and under Info choose the required account. Then, click Account Settings and select Account Settings

    Next, select your email account and then click Change

    Finally, under Download email for the past:, move the slider all the way to the right and then click Next.

    Outlook should now retrieve all your old emails, so you can archive them or do as you wish!

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    How To Find Old Emails In Office 365

    Read time 7 min

    Microsoft 365 is the best business friendly program that has millions of users and majority of the business save their email accounts on it. Due to the large sized of mailboxes created through constant email communication, the Microsoft 365 moves the older emails separately from the primary mailbox by taking free Office 365 backup.

    When the emails become older than three months, then it becomes challenging for the Administrator to keep them in the mailbox. The article will show you the process to find out the older emails in Microsoft 365 easily.

    Read Also : Recover Deleted Emails from Office 365 Mailboxes

    Find Old Emails/Messages in Outlook App

    Finding older messages in Outlook app is very simple. Following the below steps, you can create a search folder and group all messages that are older.

  • Open Outlook 2016/2013/2010 and click Folder tab, and then select New Search Folder
  • Now, scroll to Organizing Mail in the opened tab and select Old Mail. By default, Outlook group messages older than one week, you can choose any time period from which you want to group messages. Also, if there are more than one account in your outlook, then you can select that specific email account and click Ok.
  • On clicking Ok, youll see that a new folder has been created and added to the Navigation Pane. The folder name will be based on the time you chose while creating a search folder
  • Finding Old Messages in Outlook Web App

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