How To Find Email In Archive

How To Access Archived Emails In Outlook

How to find Archived emails on Gmail

As we know, after archiving a folder in Outlook, older items in the folder are moved into archives folder. Sometimes, you may need to find out older emails or appointments, so that you need to open the archives folder. In this article, I will introduce how to access archived emails easily in Outlook.

Access archived emails from Navigation Pane

If you have opened the archived .pst file already in Microsoft Outlook, just shift to the Mail view, and then click to open the Archives folder or its subfolders in the Navigation pane. Then you can see the archived emails.

Quickly save multiple emails to separate text / pdf / csv / html files in Outlook:

The utility of can help you quickly save selected emails as other format files separately in bulk.

Access archived emails whose folders are not in the Navigation Pane

If you have not opened the archived .pst file in Microsoft Outlook, you need to open the archive folder before accessing archived emails.

Step 1: Click the File> Open & Export> Open Outlook Data File in Outlook 2013 and the newer version.

Note: In Outlook 2010 you need to click the File> Open> Open Outlook Data File, while in Outlook 2007 click the File> Open> Outlook Data File.

Step 2: In the Open Outlook Data File dialog box, find out and select the archived .pst file, and then click the OK button.

Step 3: Shift to the Mail view, and click to open the Archives Folder or its subfolders in the Navigation Pane. Then you can access all archived emails easily.

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How To Archive Emails On Gmail For Gmail App

If you are using your Gmail app, you can tap and select the email or emails that you want to hide. Next, tap on the archive button on top of the screen next to the trash.

Alternatively, you may also tap the email you want to archive and slide it to the left. The archive icon on a green background will appear while you are doing this. Once you have successfully archived an email, a pop-up will appear to confirm.

How To Retrieve Archived Emails In Gmail

Many people dont know where to find archived emails in Gmail because they dont understand how Gmail organizes email messages, and even more, people dont know how to access archived emails in Gmail and retrieve them. You already know how to access archived emails in Gmail, so simply use any of the three methods described in the previous chapter of this article to locate the email message that you would like to unarchive.

If you want to retrieve Gmail archived emails, this is what you need to do:

  • Go to:
  • Log in to your account.
  • Find the archived message. You can either search for the message using the search bar or look for it in the All Mail label.
  • Check the box next to the message. Or tap and hold the message if youre using the Gmail app.
  • This will remove the Archive label and you will be able to find the email message inside your inbox.

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    Archive Items In Outlook

  • Select one or more messages in your Inbox or other folder to archive.

  • In the Delete group, select Archive. You can also use the Backspacekey to immediately archive one or more selected messages.

    Note: For Microsoft 365, Exchange, Exchange Online, and accounts, your Archive folder already exists, even if you’ve never used the feature before. You’ll find it in your Outlook folder list. If you don’t see the folder and you’re using Outlook 2016 or Outlook for Microsoft 365, go to File > Office Account > Update Options > Update Now.

  • Your messages will be moved to the Archivefolder. If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox.

  • Note: The Archive button is visible only in Outlook 2016, Outlook 2019, and Outlook for Microsoft 365. Older versions of Outlook do not have the Archive button on the ribbon.

    How To Auto Archive Outlook 2019

    How to archive all emails in Gmail inbox

    Since Outlook 2010, Auto Archive is not enabled by default, though Microsoft Outlook will periodically remind you to do so:

    To start archiving immediately, click Yes. To review and probably change the archive options, click AutoArchive Settingsâ¦.

    Or, you can click No to close the prompt, and configure auto archiving later at the time most convenient to you by performing the following steps.

  • Open Outlook, and then click File > Options > Advanced > AutoArchive Settingsâ¦
  • The AutoArchive dialog window opens, and you will notice that everything is grayed out⦠but only until you check the Run AutoArchive every N days Once this box is checked, you can configure other options to your liking, and click OK.
  • The screenshot below shows the default settings, and the detailed info about each option can be found here.

    When archiving is in progress, the status information is displayed in the status bar.

    As soon as the archive process is completed, the Archives folder will appear in your Outlook automatically, provided you selected the option Show archive folder in the folder list. If you cannot find archived emails in your Outlook, please see How to display Outlook archive folder.

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    Find Emails In Gmail To Unarchive

    Google has created a handy list of search operators that you can use inside Gmail to search for emails irrespective of where they are. The interesting thing is that you can mix and match these search operators to further drill down.

    For example, you can search for emails that have attachments and a specific label.

    Searching emails using one of the search operators will display all emails as you will notice above where one email is archived and the rest are in Inbox. Noticed how Gmail automatically suggests even more options below the search bar like Has attachments and Is unread? It becomes easier to dig deeper using search operators and narrow down search results to a few. Check out the Advanced search option on the far right.

    You can also use keywords just like you do in Google Search. In fact, keywords and search operators can be combined too.

    Both keywords and search operators also work in Gmails mobile app too.

    How To Find Archive Emails On Laptop/pc

    While operating your laptop and surfing your Gmail you may face different interfaces and the procedure is also different. Many people are not aware that what should they do when accidentally an email is archived while operating emails on laptops.

    So here are the proper steps and guidance for finding archive emails on your laptop, you can follow these steps given below-

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    How To Archive Your Emails In Bulk

    It probably seems evident that to archive your emails you just need to move them into your Archive folder, and youre right about that. But if youve got hundreds or thousands of emails in your inbox then moving them individually will seem pretty daunting. Ideally, you need to find a way to move them in bulk.

    If youre using a client like Microsoft Outlook or Apple Mail, its easy to bulk select mail. Click on an email in your inbox, scroll down, press the SHIFT key on your keyboard and select another email. All emails between the first one and the second one will be selected. You can drag and drop them into your archive folder, or use the Archive button. Like the floppy disk icon thats used to represent Save, there is a standard Archive icon that looks like a traditional cardboard archive box. This is in both Outlook and Apple Mail for the Archive button.

    If youre using the Outlook client, you can also create a Quick Step action that marks all the selected emails as read and moves them to the Archive folder with one button click .

    If youve decided to start fresh, then you can always select all emails in your inbox by using the Ctrl + A keyboard shortcut and archiving them. We cant tell you if thats the right thing to do, but youll certainly get an empty inbox very quickly.

    In a web interface like Gmail, you can select a page at a time by clicking the checkbox at the top of the page.

    Once youve selected the emails, click Archive to move them.

    Wrap Up: Search And Find Archived Emails In Gmail

    How to retrieve archived emails from Gmail app

    So, now you know how to create labels and assign them to emails before you choose to archive them. You also know how to search for these archived emails using search operators and keywords or simply going through the All Mail storage box. All your emails are safely stored in Gmail. The only trick is how you choose to organize these emails. That will make your life easier.

    Archived emails have no shelf life unlike the Trash folder which will delete all emails after 30 days automatically. You can archive as many emails as you did like and for as long as you want. There is no limit. Just make sure you leave breadcrumbs so you can find them when needed.

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    How Do I Find And Retrieve Archived Emails In The Gmail App

    Just like on the desktop Gmail website, there is no Archived label in the app where you can find all your archived messages. Instead, to search for an archived email in your Gmail app:

    1. Enter recipient name, keywords or subject lines into the Gmail search bar.

    2. Click on the hamburger menu to scroll through labels to find the All Mail label.

    To retrieve the archived message, open the email and tap on the three dots at the top right of the screen. Tap Move to inbox, and your message will be instantly sent back to your inbox and the Archive label removed.


    Save Time With Automatic Email Archiving

    Most mail services support automatic email archiving to some extent, typically requiring users to create detailed filters that are hard to manage. A better approach is to use an intelligent email organizer that separates different types of emails and applies actions to them automatically.

    Clean Email is an online inbox organizer that can archive, delete, or label emails in bulk and automate parts of your email management. It relies on smart algorithms to analyze email headers and group emails into bundles based on their type. The app never looks at your message content or attachments, only the headers.

    You can then apply actions to groups of emails instead of selecting them one by one. When you apply an action to a group of emails, Clean Email gives you the option to use the same action automatically in the future, so you can set it once and forget about it.

    For example, you can tell Clean Email to automatically archive all social media emails as soon as they arrive in your inbox to prevent them from appearing on your smartphone. Or you can archive emails from your bank but delete all emails from PayPal. The options are limitless, and so is the time-saving potential of Clean Email.

    Unlike email filters present in email services like Gmail or Yahoo Mail, Clean Email is highly intuitive and easy to use. Any action performed in this app can be automated with the tick of a checkbox. Plus, all automatically applied actions are conveniently displayed in the Auto Clean tab.

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    How To Delete Archived Emails In Gmail

    If at any point you feel like you no longer need the emails you have archived, you can delete them easily.

    All you have to do is:

    • Find the archived email.

    Doing this will move the selected emails into the Trash folder. Just remember, after 30 days they will be gone forever without any way to get them back.

    How To Find The Archive File Location On Your Machine

    How to Find and Retrieve Archived Emails in Gmail

    If you cannot find the archive .pst file in any of the above locations, chances are that you chose to store it in a different place when configuring the auto archive settings.

    Here’s a quick way to determine the exact location of your Outlook archive: right-click the Archive folder in the list of folders, and then click Open File Location. This will immediately open the folder where your archived .pst file is stored.

    If you have created a few different archive files, you can view all the locations at a glance in this way:

  • Click File > Account Settings > Account Settings.
  • In the Account Settings dialog, switch to the Data Files tab.
  • Among other files, you will see the current location of the archive.pst file .
  • To get to the folder where a certain archive file is stored, select the desired file, and click Open File Location.
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    How To Find Archive Emails On Smartphone

    To unarchive Gmail in your mobile, the most important thing is that you should be using Gmail Mobile Application.

    Here are the simple steps that you can try to unarchive your mail on mobile. Generally, notifications to Gmail are active in mobile phones which increases the risk of archiving the emails. So you have to be careful and follow different steps for the mobile version of Gmail.

    Step 1. Open the Gmail Application on your mobile and tap on the inbox messages to view them.

    Step 2. Tap on the three-line menu and you will be able to see a lot of options listed there.

    Step 3. Select the All Mail option in it. Click on the email you want to retrieve back and open it.

    Step 4. After you will open the email then you will see three dots at the upper right-hand side, click on that and you will see an option of move to inbox, tap and enjoy!

    The Easy Undo Option

    The same option comes when you are using Gmail Application for mobile, the only thing you have to do is undo the email as soon as possible whenever it is archived.

    It is really easy to do that just click on the Undo button and the email will appear back in the inbox.

    How To Archive Gmail Mailboxes To Other File Formats

    Take the help of the following steps to archive Gmail mailbox to useful formats.

    • Start the Gmail Archive Software and enter the credentials to log in.
    • Check the required folder to continue the process and choose the required Saving option.
    • Pick the file naming option to arrange the data accordingly and then enter the final location to save the resultant data.
    • Hit the backup button and start archiving emails from Gmail to other file formats. The user can also analyze the Gmail archive process.

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