How To End An Email

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How To End An Email

Harmless at first glance but can come across as passive-aggressive and translate to demand, especially if you request something from the recipient.

Even though the closing of an email is something you’re likely to write last, it deserves as much attention as the subject line, greeting, and body. To sign off email professionally, you need to be aware of the context. Next time you second-guess how to end an email, consider whether it’s formal, friendly, or something in between. If you are still having hard time to choose come back to this blog post for help.

Flowrite can help you deliver the message in a way you intended to â choose how you want your email to sound like, and our AI writing tool will watch your tone for you.

How To Close A Thank

    When writing a thank-you letter, you may think it’s the middle of the notethe part where you express gratitude in a personable and specific waythat is the most challenging section to compose. That may be true, but the way you close your thank-you letter is important and shouldnt be overlooked.

    Review information on how to end a thank-you letter or email, examples of closings to use, and tips for choosing the best phrase to show your appreciation.

    Formality And Your Ending

    As with any level of human communication , you can communicate in a formal or informal way. Formal would mean that your personal connection with the recipient is low. That your line of communication is entirely business-focused. This would be similar to an email that two attorneys might send to one another.

    To better understand formal vs. informal. Lets see what Websters Dictionary says in terms of defining the word formal. They say: of or denoting a style of writing or public speaking characterized by more elaborate grammatical structures and more conservative and technical vocabulary.

    OK, thats helpful to understand that formal emails are technical, elaborate, and conservative in nature.

    How about the word informal: characteristic of or appropriate to ordinary, casual, or familiar use.

    Got it. So informal would be when your email sounds casual in nature.

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    How To End A Business Email

    It’s one thing to read a list of guidelines and closings for professional email, it’s another to see some examples of how to end a business email. So, let’s examine some sample closings for professional emails. We’ll review both the good and the bad.

    Here are two examples of professional email closings. Compare the properly formatted example of an email closing with the poor example.

    How To End An Email Replying To Rejection

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    Something didnt work out the way you wanted it to. Youre feeling disappointed, but its still important to appreciate the opportunity in the first place. Doing so can actually win you what you lost in the first place especially in the case of a job where youve sent a resume or cover letter.

    Be gracious throughout your email and express your desire to keep in touch. Then, sign off by reiterating the sentiment:

    Thanks for your consideration,

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    Test Your Email Ending Lines

    If you want to know if your email endings are performing, you have to analyze two main metrics:

    • Reply rates
    • Conversion rate

    If you need a basis for comparison, we usually say that a good reply rate is 20%+ , and you can consider 10% as a nice conversion rate. For broader campaigns, aim for 8%+ reply rates.

    The easiest and most precise way to identify what closing line works best for you is to test it. Say hello to the A/B testing option.

    Make sure to keep the same audience, subject line, email body… everything stays the same, except the ending of your email.

    Let me give you an example.

    Half of your list of prospects will get this first version, while the other one will receive this other one.

    If you need a quick A/B testing tutorial, I’ve got one for you from Anaëlle.

    Maintain A Professional Tone

    While this may seem obvious, a small reminder never hurts!

    Ensure that your professional email sounds, well, professional.

    This is especially important for your closing sentence and sign-off even if youre going for a friendlier or warmer sign-off, remember to avoid unprofessional closings.

    Words like dear or hugs in your closing phrase are best left for an informal letter. In professional emails, you should opt for a slightly more formal closing phrase instead. You could use a phrase like, Have a great day, Have a nice day, Warm wishes, and so on.

    Emoticons, if used at all, should be sparsely and appropriately placed. In addition to being unprofessional in many cases, research shows that recipients often interpret emoticons as signs of immaturity or insecurity.

    Keep in mind that unprofessional closings can reduce the authority of your voice in professional communications.

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    Tips For Creating A Professional Email Ending

    Here are a few things to keep in mind as you compose your email closings:

    • Use your full name. Always include your first and last name in your closingespecially in the first few correspondences. This way, your recipient is clear on your identity and is less likely to confuse you with other contacts who have the same first name.

    • Be professional. Use context clues to determine the appropriate tone to use in your closing. If you are emailing someone youve never met, keep a professional tone by avoiding casual sign-offs like Chat soon! If you have exchanged several emails and feel that a more laid-back closing would be more appropriate, feel free to mirror your audiences tone. If youre unsure, its always a good idea to err on the side of professional.

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    Email Closings For When Youre Requesting A Meeting

    How to end an Email

    Keep in mind: your email might be scanned.

    But thats okay.

    According to eye-tracking studies, people read in an F pattern. This means that your left-aligned sign-off is the final thing they see in the body of your email.

    This creates a final chance to remind them to say yes to a meeting.

    Hoping for a hole in your calendar,

    Eager to work around your schedule,

    Test: If youre sending a sales email, try adding a P.S. line to reiterate: 1) whats in it for them, and 2) the short amount of time being asked for.

    P.S. Promise the ROI of minutes with me will be worth it youll walk away with .

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    Remember About A Closing Line

    The last line of your email is as important as its beginning, so never omit it. You might have seen a standard Thank you email closing hundreds of times. Well, its polite and should be included. However, dont restrict your ending to the gratitude phrase only. Add a clear that would motivate the recipient to take necessary action.

    For example, a closing line might look like this:

    Letter Closings How To End An Email

    The closing of a business email doesnt need to be lengthy, and it doesnt need to be overthought. Sometimes, the best route to ending professional correspondence is to keep it simple and go with classic sign-offs that get the job done without being wordy or complex.

    Examples of the best letter closings how to end an email:

    • Best Regards

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    How To End An Email: 27 Ways To Sign Off On An Email

    • Email Outreach

    Wondering how to end an email politely and in a professional manner?

    Read these 27 best ways to sign off an email to find out.

    Here is what were covering:

    • Why is the closing of a professional email important?
    • What are some of the best and most common email sign-offs?
    • Additional tips that will help you make your email signature stand out

    Lets get started.

    The Complimentary Email Sign Off

    How to End an Email: 80+ Email Closings for Every Email ...

    24. Stay awesome

    Who doesnt love a little flattery? Charm your reader with some good words and they most probably will feel obliged to reply!

    25. Great working with you

    If youre sending an email to someone you did business with, its always a good practice to let them know you enjoyed working with them. This way you keep the door open for future collaboration.

    26. Keep up the good work

    Happy for someones work for you? Give them a pat on the back with an encouraging email sign off with just the right mix of flattery.

    27. Youre an inspiration

    Say it only when you mean it. Save it for someone that has done something inspiring or helped you look at things in a different way.

    28. Congrats

    A great pat on the back kind of email sign-off. Its obvious when to use this one.

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    How To Format Your Email Closing Properly

    The closing of your business email is like the closing of a business letter. It should look something like this:

    Final paragraph of email body .

    Closing phrase,

    Signature Template

    First and Last Name, Title and Company Phone, Email, URL

    You may wonder whether you need to include contact information below your name if you’re using an electronic signature template. The answer is “yes.” It’s important to also type the information below your name since some email accounts block images. If you leave contact information out below your name, a recipient whose email account blocks images won’t know how to contact you.

    But what closing phrase should you use before your signature line? Let’s discuss some common business email closing sentences.

    Email Closing Example 1

    Imagine receiving an email about an exciting new business opportunity. As you read the email you think to yourself, “maybe I should give this a try?” At the same time, you’re also wondering “who sent this email to me?”

    So, you skim down to the bottom of the email, only to find that the sender has signed off on the email as “Brian.” There’s no last name and no contact information.

    Who on earth is Brian?” You wonder. Not remembering anyone named Brian, you conclude the email is spam and you move it to your trash folder. If the sender had thought about how to end an email with contact information you might have given it a second look.

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    Video Pitch In Cold Email

    Okay, you already saw a similar cold email example earlier in the article. Here, you’re about to see a close template variation also based on the personalized video thumbnail outreach strategy.

    In this situation, the aim of the email closing is to get prospects excited about watching the video and clicking on the thumbnail.

    Btw, this strategy helped us book 40+ sales meetings during a week + if you write a compelling cold email copy, your click rate will go to 80%+ levels.

    In this variation, Vuk leveraged the tactic to promote our lemwarm feature and spread the word about it.

    Personalized video thumbnails with the play button and your prospect’s name on it is a warm invitation to click.

    Your only job afterward is to make that video deliver amazing content.

    Make Your Emails Goals Clear

    How To End An Email

    Its obvious, but its worth repeating: your emails ending is the last part of the email your recipient reads. This is where they make their last impression, the one that sticks out in their minds when they think of your brand and the offer you made in the email. Make sure your ending reiterates the reason why you sent the email.

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    Wondering How To *really* End An Email We’ve Got You Covered

    It might seem small at the time, but when writing an email, don’t underestimate the importance of an effective sign-off. The introduction and body of an email might be meatier, but it’s sometimes easier for people to write those sections than the close-out. Questions can whirl through your head like “Is ‘Cheers’ too casual? Too pretentious? Too cheesy?” or “Is ‘Sincerely’ overly formal or too old school?” These thoughts are completely valid, and finding the right way to sign off of an email is sometimes easier said than done. That’s why we decided to come up with the right words for all kinds of scenarios, from serious to sweet and everything in between.

    Sign Off #: Sincerely

    Closing your emails with a word like Sincerely, is a polite and nice way to end an email.

    It comes with a few variations you can read a little further down and its usually used when writing to people you dont have regular communication with.

    Use cases: You might want to use this word and its variations for professional emails, for example when sending a cover letter or proposal.

    Variations: Yours sincerely, Sincerely yours

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    Setting Up A Time For A Call:

  • When is the best time for you to set up a quick chat to discuss ?
  • Lets set up a time to talk. Would work?
  • If that sounds interesting to you, Id be happy to expand on . Feel free to pick any time from my calendar that would suit you for a chat.
  • Id be happy to set up an appointment with our team at your convenience. Is there a good time for you next week?
  • Do you think youll have 15 minutes to meet up for a coffee? What time on would suit you best?
  • Choosing The Right Sign

    How to End a Formal Email: 3 Steps (with Pictures)
  • 1Go over the purpose of your email. Look at the content of your email and figure out which emotion you want your email to convey. While theres a good chance youll be talking to your friend in a casual tone, there could be work-related discussions throughout the email that might sound better in a formal and professional voice. Figure out how you want your email to sound before signing off the letter.XResearch source
  • For instance, you might want to write with a more formal tone if youre sending a wedding invitation over email to a close friend.XResearch source
  • 2Use Best regards if you want to sound formal. End your email with a more generic sign-off if you dont want to sound casual. While formal sign-offs are not really necessary when youre emailing a friend, they can be useful if you cant decide on a send-off to use.XResearch source
  • The classic Sincerely or Yours truly always work in a pinch.
  • 3Include Talk soon if you expect to see your friend in the near future. Reaffirm your plans to chat in the future by signing off with a reminder of when you plan to talk next. This can be a subtle but effective way to communicate consistently with your friend.XResearch source
  • If you want to take a broader approach, use Until next time or Enjoy your day.
  • If you want to ask for a favor, say Thanks for your consideration or Thanks in advance.
  • Add an email signature if you dont want to type out your name at the end of every email.
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