How To Email Large Files In Outlook

How Can I Email A Video From My Phone

How to Send Big Files with Outlook

Go to the My Video section on your phone it is most likely located under the Media Center menu, although the exact name of this section will vary by mobile phone model. Select Options and then choose the link to Send video. A new multimedia message window will pop up with the video automatically attached.

How Do I Transfer Files From My Phone To My Computer Wirelessly

Transfer data wirelessly to your Android device

  • Make sure your Android device and your computer are both attached to the same Wi-Fi network.
  • Launch the app and tap Start Service in the lower left.
  • You should see an FTP address near the bottom of your screen.
  • You should see a list of folders on your device.
  • Attach And Reduce The Size Of Non

    Documents, spreadsheets, PDF files, and other types of files can vary greatly in size. There are several methods you can use to keep the size of your email messages and attachments small when sending these files.

    Note: For more information specific to reducing picture files, see the section Insert and resize pictures in the body of an email message.

    Send a link to the file

  • In your email message, select Attach File from the ribbon.

  • Select your file.

  • If the file is already stored on OneDrive, OneDrive for Business, or a SharePoint site, you can select Send a link. This attaches a shortcut to the file to your email message, not the file itself. Recipients can open the shortcut and download or open the file.

  • Copy a sharing link from another cloud storage service

    Most cloud storage solutions such as Dropbox or Google Drive allow you to get a shareable link to your file. See their help files for more information on how to obtain a sharing link. Once you have a sharing link, paste it in the body of your email message.

    Compress your files before sending

    Most files can be compressed into a zip file to reduce their size. Windows allows you to create and open zip files without any additional software.

  • Navigate to the folder that contains the file you want to send.

  • Select a file. To select multiple files, press and hold CTRL as you click each file.

  • Right-click the selection, select Send To > Compressed Folder.

  • What would you like to do?

    Read Also: How To Write An Email To Schedule An Interview

    How To Send Large Files Through Outlook

    Do you ever find yourself needing to send large files through Outlook but are restricted by the file attachment size limit?

    You may have come upon an error message that says Attachment size exceeds the allowable limit or The file youre attaching is bigger than the server allows. Try putting the file in a shared location and sending a link instead, depending on the Outlook version youre using.

    As A Google Drive Link

    How to Email Large Files as Attachments in MS Outlook?

    Though OneDrive comes native to most Outlook users, Office 365 users can also try the Google Drive integration. Similar to OneDrive, you can share file links directly from Google Drive.

    One of the easiest ways to add Google Drive to Outlook webmail is via Settings. Click on it and choose View All Outlook Settings > Attachments. Now, click on the Google Drive icon.

    You need to provide the username, password, and permission. Once done, all you have to do is tap on the Attachment icon > Choose Cloud location, and select Google Drive from the left menu.

    Next, choose the files which you want to attach, and thats pretty much it.

    Cool Tip

    You can also add your Dropbox account if you have one. If you are someone who uses all these cloud storage solutions, you can add all of them. And whenever you need to send some large files via Outlook, just choose the relevant storage solution from the left panel.

    What makes these two methods super useful is that you can remove them anytime you want. Head over to Settings > Show all Outlook settings > Attachments, and tap on the Remove account button.

    Also on Guiding Tech

    Recommended Reading: Recovering Old Email Address

    Send Large Files In Outlook

    With our Outlook add-in “Cryptshare for Outlook”, you can create your emails in Outlook as you are used to.

    It extends Outlooks capabilities so you can attach very large files to your message, up to multiple gigabyte.

    You don’t have to take care about attachment file size limitations in Outlook anymore! The Cryptshare Attachment-Manager will be activated automatically, when the total attachment file size exceeds a previously defined threshold .

    The files are then not transported via email anymore, but via your Cryptshare server. Even taking the load off your and the recipient’s email system. Only your system administrator can limit the size by configuration.

    Please note: We recommend, to watch our video to see how easy it is to send large files in Outlook with Cryptshare.

    Your Communication Your Design

    Impress your communication partners not only with a high standard of security and usability, but also stay in their minds with your corporate design.

    With Cryptshare for Outlook youll impress even down to the notification email to the recipient.

    You can customize it according to your corporate design in just a few simple steps. The clearly arranged layout will give them a perfect overview of all information they need and shows you take care of security.

    This will improve how your company is perceived regarding security and improve acceptance among users.

    Read Also: Making Html Email

    Attach A File To An Email In Outlook 2010

  • Create a new message. Or, for an existing message, click Reply, Reply All, or Forward.

  • In the message window, go to the Message tab, then, in the Include group, click Attach File.

  • Browse to and select the file that you want to attach.

  • Select Insert.

  • A copy of this file is attached to your message and will be sent along with it.

    When composing a message, attach files by using the commands on the Insert tab in the Include group. Or, drag files from folders on your computer and drop them on the message window.

  • Automatically Reduce The Size Of Pictures Included With An E

    Send Large Files using Google Drive And Any Other Email Program (eg. Outlook)

    There are two ways to select pictures to automatically reduce them in size and include them as an attachment to an e-mail message in Microsoft Office Outlook, or from Windows Explorer.

    Note: Your original picture will not be modified. Only the copy of the picture being sent will be reduced in size.

    You May Like: How To Retrieve Archived Emails In Outlook

    Use The Outlook Automatic Resizing

    Ifyou’re using image file attachments, you can use Microsoft Outlooks automaticresizing feature to reduce the size of the image. To use the feature, click theFile tab on the top left of yourmessage window. Youll see the following screen:

    Clickthe toggle button to the left of the Resizelarge images when I send this message to have Outlook automatically resizeyour image files.

    Note: The image files are resized when you clickthe Send button. So, in the exampleabove you still wouldnt be able to add the additional file.

    Toget an idea of how much the image sizes were reduced, heres a look at the sentmessage:

    As you can see, even the largest file which was 5 MB,Regional .jpg, is now only 284 KB .

    The automatic resizing feature only works whenthe photo images are attached to your email message and sent. If youveembedded theimages into your message, they cant be resized using this method. So, you won’t be able to send a large image file with this method. But it can reduce the size of the images you’re sending, which increases the likelihood that they’ll be accepted by the recipient’s email system.

    Send The File Through A Cloud Service

    Youcan also put a large file in a cloud storage area and then share it. Commoncloud storage services include Dropbox,, and OneDrive.

    OneDriveis Microsofts cloud storage area. Its built into Windows. If you’ve got a Microsoftaccount, you can store up to 15 GB on your free OneDrive account. You can find OneDrivein your Windows File Explorer :

    Step 1. Copy Your Files to OneDrive

    Letsexamine how to share large files using Microsoft OneDrive. In the exampleabove, Ive already created a few folders, including one called . To share the filesthrough OneDrive, I open two instances of File Explorer on my PC. I click onthe files I want to share to select them and then drag them into the OneDrivefolder:

    Step2. Get the Sharing Link

    Oncethe files are in the folder you want share, right-click on the folder name tobring up a pop-up menu. Select MoreOneDrive Sharing Options. The OneDrive window opens with the dialog box:

    Youllsee a variety of ways to share the files in your folder, including throughsocial media. To share the files through Microsoft Outlook, click the Copy button to copy the link shown tothe clipboard.

    Step3. Add the Link to an Outlook Message

    OpenMicrosoft Outlook and create a new message. Press CTRL+V to paste the link into your email message:

    Whenyou’re ready, click the Send buttonto send your email message. When message is received, the recipient can clickthe link in the email to access the large files you shared.

    Also Check: Accessing Archived Emails Gmail

    Dropsend: Send Large Files From Any Device

    DropSend allows you to quickly send large files like videos from its homepage without signing up. Type the recipient’s and your email address, browse to the file location, and click the Send Your File button.

    Before sending the file, make sure to complete the verification procedure. The free plan gives you a maximum file size limit of 4GB and five sends per month. The link remains valid for seven days.

    The premium plan increases the limit to 8GB with 1545 sends per month. There is no limit on the downloads, and you can specify the validity of the link from 114 days. DropSend uses 256-bit AES security to keep your files secure.

    The paid plan also gives you access to DropSend Direct. It’s a nifty drag-and-drop uploader for Mac and PC to upload and send large files. DropSend also offers Outlook plugin and mobile apps for Android and iOS.

    Save Your Video With Clipchamps Low File Size Option

    How to Send Large Files through Outlook

    An easy solution to send large video files via email is to export your video in a small file size.

    When exporting with our online video editor, youâre presented with 3 different file size options. Resolution size 480p, 720p and 1080p. For ultimate compression, select 480p or 720p .

    To further compress your video file to successfully send via email, select the Draft option under optimization. Your video quality wonât be as crisp and clear as the Quality optimization option, but this feature works best for file sharing.

    Now letâs compare two of our smaller saving methods. We saved the same 20-second video in two different formats. 480p Draft versus 720p Quality. Itâs evident that our smallest file size saving method won by 17.80 MB and will be suitable to send via any email platform.

    Don’t Miss: How To Email A Video That Is Too Large

    Dropbox: Integrate With Gmail

    If you use Dropbox, then the Dropbox for Gmail Chrome extension can let you send, preview files and links without leaving your Gmail window. The extension adds a Dropbox icon to the compose window. Click the Dropbox icon and choose the file from your Dropbox account. A link gets attached, instead of a file in the email message.

    As a recipient, you get rich previews of all Dropbox links shared in emails. Just like attachments, you can use these links to download the files directly from Gmail or add it to your Dropbox. With a free Dropbox account, you get a maximum file size limit of only 2GB.

    If your file transfer fails, then it could be due to multiple reasons— your shared link or request could have generated a large amount of traffic or exceeded the bandwidth and download limits. For more details, see the Dropbox bandwidth restrictions page.

    How Big Files Are Sent Usually

    The tool we would most likely select to share our ideas is email, and email simply does not handle large files well and is not secure especially beyond the boundary of your firewall. You have most likely by necessity set limits on the size of files that can be attached to email and on the absolute size of email storage for each member of your staff when either of these limits are hit individuals are forced to make a choice about how to share the ideas they have been working on with others.

    And here lies the problem those choices include some safe, complex and expensive tools such as SMIME, or some less safe home built solutions such as in house ftp servers however increasingly staff are finding consumer grade email and cloud services such as drop-box and g-mail the fastest ways to share what they want when they want.

    There are many choices that are made, some if not all of these can be found in most work places and these choices create significant risks to your organization. We will show that by removing the flaws in email you dramatically reduce your risk and so remove the associated problems.

    You May Like: How To Email A Video That Is Too Large

    Whats The Maximum Size Of An Email Attachment

    In theory, theres no limit to the amount of data you can attach to an email. Email standards dont specify any sort of size limit. In practice, most email serversand some email clientsenforce their own size limits.

    In general, when attaching files to an email, you can be reasonably sure that up to 10MB of attachments are okay. Some email servers may have smaller limits, but 10MB is generally the standard.

    Gmail allows you to attach up to 25MB to a single email, but this is only guaranteed to work if youre emailing other Gmail users. As soon as the email leaves Gmails servers, it could be rejected by another email server. Many servers are configured to not accept more than 10MB of attachments.

    RELATED:How Does Email Work?

    Its not even as simple as looking at the maximum attachment size of the service you use and the service youre emailingemails often travel over several mail transfer agents when theyre sent, so you may have your attachment rejected by a server along the way if you attach too much data.

    You should also bear in mind that email attachments are generally MIME encoded, which increases their size by about 33%. So 10MB of files on your disk will become about 13MB of data when attached to an email.

    Send Files Through Cloud Storage Services

    How to Send Large Files from Microsoft Outlook (2010, 2013, 2016)

    If your files are too big, then you can consider taking advantage of the cloud services, file share, or FTP websites. Lets talk about OneDrive- a cloud storage solution developed by Microsoft. FYI, if you have a free Outlook account, then you get 15 GB on your OneDrive account. If you need more space, then you subscribe to a plan, in which case you will get a whopping space of 1 TB. The detailed steps to send large attachments through OneDrive are outlined below:

  • Log in to your OneDrive account using your Outlook credentials.
  • Right-click on the file that you would like to share and click Share.
  • At this point, you have two options- you can either enter the email addresses of all that people that you want to share the file with, or you can generate a link that you can embed in the email message body. If you have decided to embed the link in the email message, then you should click on the Copy Link icon.
  • Now, go to the email message < Insert tab < Links < Link.
  • In the Address box, paste the earlier copied link.
  • You will see that the link gets embedded in the message body, as shown below.
  • Recommended Reading: Can I Restore Deleted Emails From Gmail

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox