How To Email A Scanned Document On Iphone

How To Scan Documents

Use your iPhone (Notes app) to Scan and Email documents

To start scanning documents with Continuity Camera, open a supported app on your Mac that can attach the scanned items directly. If you wish to see the document appear on your desktop, you can Control-click on your desktop on your Mac and select Import from iPhone > Scan Documents.

When you select this option, a dialog box will appear on your Mac with the message Scan a document with iPhone.

At this point, the Document Scanner on your iPhone will open and you can use it in a similar fashion to the way you did with the other methods we mentioned above.

The scanner will now be able to detect your document and capture the scan automatically which youll know if the document is highlighted in blue.

If the scanner didnt scan the document automatically, you can click on the shutter button at the bottom center to capture the scan manually.

After the document has been scanned, you can inspect it by tapping the preview thumbnail available at the bottom left corner of your screen.

When you inspect a scanned document, you will be able to adjust the scan to fit the page by aligning all four corners after tapping the crop button at the bottom. You will also be able to rotate, change the color tone, and retake the scan from the same screen.

After youre done inspecting the scanned images, you can tap on the Keep Scan button to go back to the scanner screen.

If theres only one page to scan, you can tap on the Save button and skip the next step.

How To Scan A Document Using Your Iphone Or Ipad To Appear On Your Mac

Apple has a feature called Continuity that runs across its devices, from iPhone and iPad to Mac, allowing your devices to work better together. You can read all about Continuity and everything it offers in our separate feature.

One of the features of Continuity is the ability to scan a document using your iPhone or iPad and it appear instantly on your Mac though. Here’s how:

  • Open a supported application on your Mac
  • Control-click in the document window where you want to scanned document to appear, or choose File > Insert
  • You’ll then need to select ‘Import or Insert from iPhone or iPad’
  • Then choose ‘Scan Document’
  • This will open the camera app on your iPhone or iPad
  • Place the document in the view of your iPhone/iPad’s camera
  • Save the scan
  • The scanned document will automatically appear on your Mac in the application you opened at the start
  • How To Email A Scanned Document On Iphone From The Files App

    Apart from the Notes app, the Files app is another native app that you can utilize to scan documents and send them by email. The Files app lets you scan documents and save them as PDFs on your phone. Then, you can share the document by email. Follow the instructions below to learn how to email a scanned document on iPhone from the Files app.

    Don’t Miss: How Do I Find My Icloud Email

    Should You Use The Scan To Email Feature Of Your Printer

    Scan to email may look like a quick and effective way to scan a document and send it online. And it is, just not for every document and recipient.

    One of the main disadvantages of using the scan to email feature is the risk that the document wont reach its recipient.

    When youre using the scan to email feature, its harder to check that the email address youre entering is correct because you may not receive an error message if you entered it incorrectly. You wont receive any warning if the intended recipient has changed their email address or if their inbox is full either.

    Recipients also cant reply to a message delivered from a printer as the return email address will show as a no-reply address. You can rarely customize your message, and you wont hear back from recipients if they try to contact you using the email address on the message.

    If you want to use the scan to email feature, you should only do it when you can personally confirm that the email reached its destination, and you should only use this function with documents that arent very important as they might not get through on the first try.

    So, what should you do instead?

    How To Scan A Document On Iphone And Ipad

    How to Email a Scanned Document on iPhone

    The document scanner is tucked away in the Notes app on iPhone and iPad. With just a couple of taps, you’ll have a solidly scanned document ready to mark up, convert to PDF, and share with another app.

  • Open Notes on your iPhone or iPad.
  • Create a new note or tap on an existing one to add a document to it.
  • Tap the camera button at the bottom of the screen or above the keyboard.

  • The scanned pages will populate in a new note in the Notes app.

    Don’t Miss: Where Is My Icloud Email Account

    Scan And Email From Iphone Using Scanner App

    How to scan and email from iPhone? Using a scanner app would be our recommended way to scan and email from iPhone. PDF Scanner Pro for example, is an app that allows you to scan a document using iPhone camera and instantly create a sharable PDF document that you can email to someone.

    PDF Scanner Prois also useful in the way that it allows you to edit PDF on iPhone and annotate and add signatures and handwritten notes. Once you have edited your scanned document and happy with the changes you made, emailing the file is also super easy. Tap the top right hand button which reads ‘Preview & Save Doc’, and select ‘Email PDF’ from the menu option, to go into your email app to send the PDF document to someone.

    How To Scan Files

    Anyway, latest iPhone or not, some manipulations are necessary to know. Especially if you have need to scan documents.

    To do this, nothing could be simpler, several applications are thus available on iOS or iPad IOS. Thanks to Notes, scanning is simple.

    Just press the camera icon at the bottom of the screen. Then, all you have to do is click on Scan documents.

    Once this combination is made, take a photo of your document to be scanned. And now, voila. Besides, you dont even have to press a button.

    Indeed, an automatic capture is set up. All you have to do is save your docs. You can then crop the files.

    And these will automatically be in PDF. There is no denying, iPhone is really on top. Apple is working hard to make life easier for users.

    In any case, one thing is certain, it is that you are now a real digitization pro. Once your files are in your smartphone, you can transfer them as you see fit.

    An extraordinary trick to know! And to learn new things, see you in a future article.

    Also Check: How To Get Your Old Email Back

    Scan Documents With Your Iphone Or Ipad

    The Apple Notes app can also add your signature to contracts and scans on your iPhone or iPad, allowing you to quickly email authorization to third parties with no need for a computer, flatbed scanner or similar. Simply open the Apple Notes app and create a new note or select an existing one. When a = note opens on your iPhone or iPad, select the camera icon from the middle of the screen above the keyboard and choose the option to Scan Documents as pictured above.

    If you have your iPhone set to Auto mode, your iPhone will automatically start scanning your document once the image is positioned squarely on your screen. A yellow see-through box filter will appear on your screen, showing you the area of the document that will be scanned. You can stop this auto scanning feature by tapping the Shutter button or one of the volume buttons on your device. Once in Manual mode, you can position the document on your screen and capture the image manually when ready, by pressing the Shutter button once again.

    How Do I Send A Confidential Document Via Email

    How to Scan Documents and Make PDFs with iPhone or iPad

    You can use Gmails confidential mode if you want an extra level of security to keep your confidential information safe from unauthorized access. With it, you can set an expiration date for messages, and even revoke access to them.

    Your recipients will not be able to copy, forward, print, or download the message.

    Also Check: How To Send Large Number Of Photos By Email

    Scan Documents On Iphone Using Files App

    Files app on your iPhone is pretty much powerful than you think. From scanning documents to , there is pretty much you could do with it. Let us see how to scan documents on the iPhone using the Files app.

  • Open the Files app on your iPhone.
  • Go to the folder where you want to scan and create a document.
  • Long press a blank area on the Files app.
  • Tap Scan Document.
  • Now, point your iPhone camera on the document you want to scan.
  • Tap the capture button.
  • Crop the document and tap Keep Scan to continue scanning.
  • Repeat the same and tap Save when you are done scanning documents.
  • The scanned document on your iPhone will be saved in the name Scanned Document.pdf on the same folder. You can then share the same with anyone through mail or WhatsApp.

    Related: Your iPhone Has Hidden Photo to PDF Converters Heres How to Use Them

    How To Scan A Document To Your Iphone Or Ipad

    Use this set of directions if you have a physical document you need to sign and then scan to send.

  • Launch Scanner Pro, or another document scanning app of your choice. Just be aware the steps may be different if you’re using a different app.
  • Take a photo of each page of the document in order to import it. Be sure to sign everything you need to before you do this.
  • After you’re done importing, save it and tap on the .
  • Tap on the Email button in the lower left if you’re done. But if you need to manipulate a fillable PDF, continue on to step 5.
  • Tap on Open in… and then select PDF Expert, or whatever other document editing app you’d like to use.
  • Don’t Miss: Where Can I Print Something Off My Email

    How To Email Scanned Documents From Notes

    All the stuff that you scan with the Notes app remains within it. The good thing is that you can email a scanned document directly from the Notes app to your contacts. This prevents the need to first save the scanned file as a PDF to your iPhones storage or iCloud.

    To email your scanned documents from the Notes app on iPhone,

  • Head to the specific note in the Notes app.
  • Then long-press on the scanned copy that you want to send.
  • Optional Tap Rename to give your PDF file a custom name.
  • Tap and select an email app such as Gmail or Mail from the list of apps .
  • The scanned document will now be added as an attachment on the Compose Email screen. Simply enter the necessary info and send the email.
  • How To Scan Documents On Iphone

    How to scan and sign a document using your iPhone or iPad

    Hey everyone welcome back this is dan from data and today Im going to be showing you how you can scan anything paper documents receipts all using your iPhone lets get started right.

    So weve got everything we need here set up weve got our ios device this is going to work with any iPhone and iPad that has at least ios 13 or later you can even do this on an iPod touch belief.

    You May Like: How To Send A Large Mp4 File Via Email

    How To Scan A Document On Iphone

    Assuming youve been involving an iPhone for a couple of years, you presumably have attempted a few of the best iPhone archive scanner applications in the course of your life. I realize I have. I have my top choices. I keep several of them in my Productivity organizer on my iPhone and iPad.

    On the off chance that youve worn out on putting away extra applications, only for the reasons for filtering a business card, flier, or archive occasionally, youre going to be liberated from the multi-application grind.In iOS 15, Apples record scanner is concealed inside the Notes application, and because it upholds in-application sharing, you can store the recently filtered report anyplace you need. This is the way.

    How To Scan Documents With An Iphone

    This article was written by Travis Boylls and by wikiHow staff writer, Nicole Levine, MFA. Travis Boylls is a Technology Writer and Editor for wikiHow. Travis has experience writing technology-related articles, providing software customer service, and in graphic design. He specializes in Windows, macOS, Android, iOS, and Linux platforms. He studied graphic design at Pikes Peak Community College.The wikiHow Tech Team also followed the article’s instructions and verified that they work. This article has been viewed 438,978 times.

    Do you have a physical document that you want to scan? You can use the Notes app on your iPhone to scan documents, photos, and handwritten notes and save the scanned items as a PDF. If you’re using a Mac, you can even scan documents from your iPhone directly to a file on your Mac using Continuity Camera. Once you scan your document, you can share it as a PDF through email, text message, AirDrop, or a cloud storage service like Google Drive or iCloud drive. We’ll show you how!

    Read Also: What Does Cc In Emails Mean

    From The Same Computer Scan And Email

  • Place the document to be scanned face down on the machines glass surface. Make sure the floor is free of any debris or particles.
  • Choose a scanning format. Select PDF in this situation.
  • If youre given the choice, name your file before scanning it.
  • Enter the email address to which the scanned PDF file should be sent.
  • To scan and email your PDF file directly from the copy machine, scanner, or printer, press the Start button.
  • Find Out Where A Scanned Copy Of Documents Gets Saved On The Iphone And Ipad

    Use Notes on Your iPhone to Quickly Scan Documents

    I prefer to take notes with the built-in Notes app on iOS as its powerful and all my notes get seamlessly synced across Apple devices, such as my iPhone, iPad, and MacBook. You can also lock Notes with Touch ID or Face ID in case you store any personal or confidential stuff. Besides, the Notes app packs a handy tool to scan documents on the go such as receipts, invoices, business cards, certificates, whiteboards, etc. This also eliminates the need for any third-party apps.

    You May Like: How To Send Videos That Are Too Big For Email

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox