How To Email A Recruiter For A Job

When You Want To Email Your Dream Company

What To Say to Recruiters | Job Search Advice

This email’s four-point structure is simple and can be adapted for a range of purposes. If you’re writing this email, you’ll cover the following:

  • Prove you have three tangible skills that the company needs.
  • Establish three ways you are mission-aligned with the company .
  • Explain that while researching your field, you came across their company and realized you could do more together.
  • Request an opportunity to talk or meet.
  • Dev Aujla, the CEO of recruiting firm Catalog and the author of 50 Ways to Get a Job, calls this the “magic bullet” email.

    Preparing for this email forces you to do some essential thought work that will help you better understand what companies and jobs you should apply for. It can also help shape future answers in interviews.

    Most importantly, the research helps you understand what you want and how you will fit into this company. Those steps will set you apart and make results more likely.

    Dear ,

    I’ve noticed that has been a nominee for Best for the past five years straight. I’m interested in that level of excellence and finding out more about .

    I have years of experience working with , and . I am hoping to learn about from some of the best in the industry, and in my research, I came across . Our goals and interests are so aligned, I think we’d both accomplish more if I took my research and resources to your company.

    Here is my LinkedIn profile .

    I’d love for an opportunity to meet and talk further about how we may work together.Sincerely,

    If This Is Hands Down Your Dream Job

    Be cool. Your dream job just literally fell into your lap. Youve got this.

    Demonstrating enthusiasm for a roles always a great move , but dont forget that youll want to highlight the myriad reasons that youre absolutely perfect for this job. A response that demonstrates your excitement and emphasizes your transferable skills should all but guarantee that youll land an initial interview.

    Hi ,

    Thanks for getting in touch! Based on what youve shared about this role, Id be eager to learn more.

    It sounds like youre looking for an with expertise and a talent for developing thats me!

    As someone with in the industry, I know what it takes to deliver . In my current role at , I .

    Id love to schedule a time for us to discuss how my skills and experience could benefit the team would it be possible for us to connect sometime this week? Ive included my availability below:

    You can reach me directly at . Looking forward to connecting!


    If you happen to have something in common, like a or alma mater, it wouldnt hurt to mention that at the end of your message. Try saying something like, By the way, I noticed youre a Chico State alum, too. Its always great to hear from a fellow Wildcat! or it looks like youre also connected with . I used to work with her at !

    Going beyond the basics serves to establish a more personal connection and might just give you an edge.

    Briefly Review Your Experience

    Now that you’ve established a basic introduction, describe what you have to offer the recruiter. You don’t need to explain your entire career, but you should give the recruiter a sense of what skills you have to offer. This helps them determine if you could be a good fit for any of their clients before moving forward. Mention your current role, your years of experience or the industries you have experience in. For example:

    • I’ve been a quality assurance engineer at Bluelab Corp for the past five years and am interested in applying my experience in the manufacturing industry to a fresh environment.
    • I’m currently interning at the state capitol and will graduate with my B.S. in political science this Spring.
    • I have an extensive portfolio of corporate branding projects that I’ve completed over the past ten years.

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    Why Email A Job Recruiter

    Emailing a recruiter has the following advantages:

    • It tells the recruiter youre proactive. Sometimes, jobseekers just fire off resumes without really paying attention to whether theyre serious about the company. If you email them to follow up, it gives them a hint that you are indeed interested in working with them.
    • It can help you stand out from the group. If you are able to send an excellently-written follow-up letter to a recruiter, it helps set you apart from everyone else, improving your chances of being considered for the position.
    • It can open doors for you. Not all open job positions are posted online. This means that sending an email might help you find opportunities you may not otherwise find online.
    • If youve already had an initial job interview, the ball will be in the hiring managers court. But emailing the recruiter or HR representative about once a week after the interview will help remind them to follow up with the manager.

    Recruiting A Machine Learning Engineer

    Cold recruiting email templates that deliver 20%+ response ...

    Hi < First-name> ,

    I am a specialist software engineering recruiter located in . I help top tier software companies build world-class engineering teams

    I am impressed by your background and work in Machine Learning at and would love to have a quick chat with you. I am looking to connect with excellent ML engineers who are passionate about working at the intersection of scientific research and software engineering. With your skills, I think you will be a great fit for some of our clients open roles.

    If this sounds interesting, lets talk further. Let me know if you have a few minutes in the coming week.


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    How To Write A Winning Email To Send To Recruiters

    Working with a recruiter can be a great strategy for speeding up your job search and finding potential employers that are a good match for your career goals. The first step to getting a recruiter’s help on your job search is reaching out to them through email. If you can write a compelling email to get a recruiter’s attention, you’ll be able to continue with your job search with the help of their industry connections and insights about the job market.

    In this article, we provide steps for how to compose effective emails to recruiters from start to finish.

    Reasons To Write An Email To A Recruiter

    Applying for jobs is easy. But scoring that plum position the one lots of strong candidates are competing for is a challenge. A well-written letter can do a few things to highlight you as an applicant to watch.

    • It shows that youre proactive. Recruiters want to see that youre truly interested in a position with their company and not just firing off resumes in hopes of getting a nibble.
    • It demonstrates your written communication skills. The ability to put your thoughts into writing cleanly and clearly is an asset no matter what position you apply for.
    • It sets you apart from the pack. Only the top two percent of candidates are considered for positions, and a well-crafted letter to a recruiter can help you stand out.

    Theres another compelling reason to forge connections with recruiters: an estimated 70-80 percent of positions are not posted. If youre sitting around waiting for a position to appear on the job boards you frequent, you could be missing important opportunities. Being proactive can pay big dividends.

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    If A Recruiter Calls To Offer A Position

    You should answer like this:


    First, I would like to thank you for considering me for the position. Im available to chat with you . Please, let me know if these time slots work for you to set the meeting up.


    Erin Murphree

    Talent Acquisition Manager, PrimePay

    Being a recruiter, I receive all sorts of responses to my LinkedIn messages or regular emails. Some responses consist of just one-word answers or complete run-on sentences. Others are extremely detailed.

    Talking About Your Placed Candidates

    How To Send An Email To A Recruiter Or Company For Employment Or A Position Advertised

    Sub: < open job> role at < company name>

    Hi < first-name> ,

    I saw that you are looking for a < open job> for company.

    We have extensive network and experience placing exceptional sales reps at B2B Software firms. We have worked with other B2B software firms like Salesforce, SAP, IBM and Microsoft.

    As a team of former sales reps, we deeply understand B2B software sales and have the network and experience to spot the top 10% talent and bring them home. Heres how our placed candidates perform.

    • 96% of our sales reps hit their quota
    • 70% of our candidates hit 125% of their quota
    • Less than 1% of our candidates have left within 1 year compared to industry average of 22%
    • Average tenure for candidates is 4.1 years compared to 2.3 years industry average

    If you are still looking for a stellar < job name> in < job location> I would love to talk and get a better understanding of your priorities. Are you available for a call tomorrow at 2:30PM Eastern?


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    When You Want To Let Your Friends Know You’re Looking

    Select five close friends to email, people who are connectors or work in the industry or type of job you’re considering. Let them know you’re looking for opportunities, suggests Aujla in his book “50 Ways to Get a Job.” The email will enhance your job prospects through leads and introductions. It will also kickstart your job hunt and expand the types of opportunities you might consider for yourself.

    Dear ,

    I’m looking for my next gig at the intersection of and . I haven’t left my job yet, but I’m ready to wrap up my time at doing . Would love to chat with you and fill you in on what I’m thinking about and hear the latest from you.Here is my LinkedIn profile .

    It would be great to catch up.


    Sample Email Cover Letter Message

    Subject: Editorial Assistant Position – Jane Jones

    Dear :

    I would like to express my deep interest in entering a position as an editorial assistant for your publishing company.

    As a recent graduate with writing, editing, and administrative experience, I believe I am a strong candidate for a position at the 123 Publishing Company.

    You specify that you are looking for someone with strong writing skills. As an English major at XYZ University, a writing tutor, and an editorial intern for both a government magazine and a college marketing office, I have become a skilled writer with a variety of publication experience.

    My maturity, practical experience, attention to detail, and eagerness to enter the publishing business will make me an excellent editorial assistant. I would love to begin my career with your company and am confident that I would be a beneficial addition to the 123 Publishing Company.

    I have attached my resume to this email and will call within the next week to see if we might arrange a time to speak together.

    Thank you so much for your time and consideration.


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    How To Send Email To Recruiter For Job Opportunities


    How to Send Email to Recruiter for Job Opportunities.

    How to Send Email: Do you feel that it is impossible to reach out to recruiters? That shouldnt be the notion. I will help you out by sharing my experience with you. I did it and it worked for me. Follow the simple tips I will give to you as well as the email examples.

    Its important that your email is as personalized as possible. No recruiter wants to see a generic cold call email in their inbox. It shows that the candidate didnt care enough to do research into the company or role theyre inquiring about.

    Sign Or Signature: Ending The Resume Email

    I Just Learned Why Some People Don

    Instead of simply signing off your resume email with your first name in the end, you should include your full signature. This is very effective and makes it easy for the recruiter to contact you.

    A lot of people miss their interview chances simply because their contact information wasn’t readily available to the recruiter.

    Try to include as all relevant details in your signature in your resume email. Example: Email id, LinkedIn profile, Phone number, etc.

    Follow Up To Make Sure They Got it

    It’s perfectly acceptable to close the loop by ending another email if you don’t get a confirmation that they got your resume. It’s best to wait at least 3-5 days for a response before sending another email to confirm.

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    Don’t Start With Linkedin

    Although this may seem counterintuitive, you should make your initial point of contact on a platform other than LinkedIn, such as following a recruiter on Twitter, where he or she will receive a notification with your name. That way, when you do connect with that person on LinkedIn, they will recognize your name and face.

    After connecting with a recruiter outside of LinkedIn, view his or her LinkedIn profile and make sure to tweak your privacy settings to allow others to see your name and headline after you’ve viewed their profile. This will allow the recruiter to view your full profile in return and sometimes the recruiter might even ask to connect with you before you can request to connect with him or her.

    How To Email Your Resume Or Cv To A Recruiter

    When you email your resume to a recruiter, its best if youve had a prior conversation to discuss why you thought to contact them, what youre looking for in your job search, etc.

    If you cold email your resume to a recruiter, theyre less likely to put time and effort into reading it closely. Whereas, if you email them with a brief note beforehand, as described in the previous section, theyll be waiting eagerly for your resume and theyll read it more closely!

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    Subject: Looking For Our Next Haskell Expert In Chicago

    Hi, Javier!

    My name is Chris and Iâm working alongside our CTO, Erika, at XYZ Financial to find some of the best back-end engineers to grow our current team. Iâve just spent the last 30 minutes on your GitHub and LinkedIn profiles, and called Erika over to show her the most recent debugging feature you published on GitHub. Needless to say, Erikaâs thrilled: Weâre actually working on a similar projectâand in Haskell, which it looks like youâre currently programming in!

    XYZ Financial is an account aggregation technology looking to make big waves in fintech. Last year we opened our second engineering hub in Chicago, raised $47M in funding, and weâre on track to double in size by next year. Our next few hires will be critical, as theyâll shape the engineering culture of our new office.

    What itâs like to work on the eng team:

    • No product managers. Youâll own and drive the product from start to finish.
    • Tons of growth opportunity as we expand from a team of 6 to 20+ by the end of the year.
    • Write meaningful code that supports our users in experiencing financial freedom.
    • Tackle technical challenges across internal tooling, guest experience, authentication, and data.

    Do you have time to jump on a call this week? Iâd love to hear more about your background, your current projects, and your career aspirations… and of course, tell you more about our company.

    I look forward to talking to you,

    Chris Haskins

    What this outreach does well:

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