How To Delete Old Emails In Gmail

How To Free Up Gmail Space

Auto Delete Old Emails in Gmail

Google provides a few tools to help you free up storage space.

Storage manager is like a sledgehammer: It identifies photos and other large files tucked away across your account, making it easy to liberate gobs of space with just a few mouse clicks. Use it to find and delete, say, long-forgotten PDFs or pointless snapshots lurking in your account.

After deleting a few very large files, I was pleased with myself, but my account was still north of 20GB. What now?

Enter the Gmail Filter tool, which works more like a scalpel: It lets you find, with real granularity, emails that match certain parameters and then delete them in bulk.

Heres how it works.

Step 1Come up with a search term likely to yield dozens of unwanted emails. To flush out shipment notifications and sales alerts, for instance, I used things like ebay order update, grubhub delivery, and from your Steam wishlist is now on sale. Whats the point of keeping emails advertising video game sales that expired several years ago?

For the sake of demonstration, lets use

Step 2Type the term into the search box at the top of your Gmail inbox and hit Enter or click the little magnifying glass icon. You should now see every single email that contains the string, whether thats from an email address, a friend who shared a link to a pair of pants on, whatever.

So, how many emails are we talking here?

Nicholas De Leon

How To Find Old Emails In Gmail

  • Log into your Gmail account.
  • At the top, there will be a search mail option.
  • Once you click the box, select the down arrow on the right to fill out the fields that will narrow your search.
  • Fill out the date within field.
  • Then press search to see the results.
  • The date within field tells Gmail how far back it should look from the date you select on the calendar icon. If you are not able to locate the email you want, it may have been deleted or in spam.

    Wondering how to delete all emails on Gmail or delete all emails from one sender? Check out our blog section to become an email guru!

    How Much Goolge Storage Have I Used

    If you scroll to the bottom of your Inbox, youll see an indicator. The numbers will appear on the left of Terms. In my account, Ive used 7.89 GB. And if you dont want to scroll to the bottom, from any Gmail tab, you can press Ctrl + F to pull up the search box and type GB.

    I can see my total allocation and how much Ive used it. I also have the ability to get more details about my other Google products by clicking the small external link icon.

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    How To Delete Old Emails In Gmail

    If youve been using your Gmail inbox for a while, then the chances are that it contains many old emails that can safely be deleted. But how do you delete only old messages without also deleting newer emails along with them? With a simple search query.

    Lets explain how Gmail search queries work on an example. Our goal will be to delete all messages from social networks that are older than a year. Heres how to that using the native search feature:

    Step 1: Craft your search query

    The search bar in Gmail is much more useful than it may seem at first. In addition to making it possible to find specific emails based on their sender, subject, and text, it can also be used to display groups of similar email messages based on shared criteria, such as their category and age .

    To display all messages from social networks that are older than a year, you need to copy and paste the following search query into the search bar and hit Enter: category:social , older_than:1y

    Gmail will then let you narrow down the search results even further by displaying a series of contextually aware buttons under the search bar. We wont use them for the purposes of this article, but you can explore them on your own.

    Step 2: Select all search results

    Assuming that youve correctly filtered out your inbox so that only emails from social media networks that are older than one year are visible, you can now go ahead and click the Select box. All visible email messages will be selected.

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    Using the software is not a hardship. It is built with algorithms that make the user-interface easy-to-understand due to which, you can easily apply the filters & execute the steps.

    Follow these simple steps:

    1. Run the tool on your desktop & enter the login details for your Gmail account. Press Login to start.

    2. Now, select the file format to export your data as. Choose the destination path in the Browse field.

    3. To create space in the mailbox, apply the Delete after Download option & hit Yes for confirmation.

    4. The answer to does Gmail delete old emails can be received by using the Date-filter.

    5. Click on the Start button to take backup of the data.

    Wait for a few minutes for the data to download & once the procedure finishes, navigate to the chosen location & view the data in the supported email client.

    The software is embedded with several functions that you can put to use during the procedure.

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    How To Delete All Gmail Emails At Once

    To start removing your Gmail emails, first, open a web browser on your Windows, Mac, Linux, or Chromebook computer and access the Gmail site. Log in to your Gmail account on the site.

    Tip: If youre not sure you want to completely lose access to your emails, consider .

    When Gmail loads, in the sidebar on the left, click All Mail. If you dont see this option, click More to reveal the option.

    In the pane on the right, you will see all your Gmail emails, including your archived emails. To delete these emails, you will have to first select all these emails. Do that by clicking the Select option at the top of the Gmail interface.

    Gmail will select all the emails displayed on the current page. To select the emails that are not on this page, at the top of the emails list, click the Select All X Conversations in All Mail, where X is the number of emails in the All Mail folder.

    All your emails are now selected. To start deleting them, at the top of the Gmail interface, click the Delete option .

    You will see a Confirm Bulk Action box. Here, click OK.

    Gmail will start deleting and moving your emails to the Trash folder. To remove your emails for good, you will have to empty the Trash. To do so, in Gmails left sidebar, click the Trash folder.

    In the pane on the right, at the top, click Empty Trash Now.

    In the Confirm Deleting Messages box that opens, click OK.

    And all your emails except for the ones in the Spam folder are now deleted.

    And youre all set.

    How Do I Know Which Emails To Delete

    The question for most Gmail users is, how do I know which emails to delete?

    There are several approaches here, none of which are strictly right or wrong, but Id suggest using one or more of the following dimensions to narrow down your inbox:

    Be careful here. Gmails parameters are precise, but theres a chance you could be forgetting about an important email that happens to match one of the qualifications youve chosen.

    Always double check before hitting delete for good. If you need to recover a deleted email, see our guide on how to recover deleted emails in Gmail and Outlook.

    Recommended Reading: How To Create An Email Name

    Use The Select All Button On Its Own

    You do not even need to use the advanced settings or the search bar if you want to get rid of all of your messages. Learn more by using the steps below.

  • Go to and click on the appropriate tab that contains the emails you want to delete.
  • If you have more than 50 emails, select the Select All X Conversations in Primary, Social or Promotions button.
  • Press the trash can.
  • Confirm your selection by pressing Ok.
  • How To Delete Old Emails On Iphone

    How To Delete Old Emails GMAIL – Freeing Up Space On Google Drive
  • Open the Apple Mail app to access your messages.
  • In the search bar, type in the month and year or only the year. You can select the information you typed will show up under the date section of the results.
  • All of the messages in that timeframe will populate in your results.
  • You can delete emails one by one by swiping from left to right on the message to show the trash name and icon.
  • If you want to delete multiple emails, click the edit button at the top right corner and then hit select all.
  • Once every message you want is selected, press the trash button to remove them.
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    How To Automatically Delete Old Emails In Gmail

    Deleting old messages once isnt enough. Since new messages keep coming every day, you need to learn how to auto delete old emails in Gmail:

  • Go to the Filters and Blocked Addressed tab.
  • Enter older_than:1y in the Has the words field.
  • Select the Delete it option and click Create filter again.
  • Gmail will now automatically delete all emails that are older than 1 year . If Gmails native email filtering feature seems too awkward to use, then you can use the Auto Clean feature in Clean Email to get rid of all future messages that match your criteria with a single click. All you have to do is check the Selected and future similar emails option before applying an action in Clean Email.

    What You Should Know About Gmail’s Advanced Search

    To help you delete old emails in Gmail, I would recommend using the Advanced Search feature of the email service. By default, Gmail has included an in-depth search option that would let you filter your emails in different ways.

    To get the Gmail Advanced search, just log-in to your Gmail account, and go to the search bar at the top. Now, click on the dropdown icon at the right end of the search bar to get the advanced search options.

    This will provide a wide range of filters that you can use to search your emails based on their subject, recipient, sender, and more. You can also enter keywords and look for emails from a particular date or of certain attachment sizes.

    You might also be interested in:

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    Mass Delete Emails In The Mail App

    The Mail app lets you learn how to mass delete emails on iPhone devices. It has a few more features than the Gmail app.

    Link your Gmail

    Before you learn how to mass delete Gmail emails on iPhone devices with the mail app, you have to understand how to link your Gmail account. Use the steps below to begin.

  • Open the Settings app on your iPhone.
  • Scroll down to the Mail option and click it.
  • Press on the option labeled Accounts.
  • Tap on Add Account, then select Gmail.
  • Enter your Gmail address and your password.
  • Press Next and wait for the verification process to finalize.
  • Tap Save.
  • Delete Multiple Messages

    After you get your Gmail account linked, you can start learning how to mass delete Gmail emails on iPhone devices. Start with the steps below toerase multiple messages.

  • Open the Mail app.
  • Press Edit in the upper right corner of the screen.
  • Tap Select All to delete all of your emails.
  • If you only want to delete some emails, individually choose each one. You will press on the circle that appears next to the messages.
  • Tap Trash.
  • If the Trash button does not appear, you can hold down the Archive option. You should see Trash Selected Messages show up. Click that button.

    Delete Individual Messages

    If you do not want to know how to mass delete emails on iPhone devices, you can erase individual messages. You can use the required steps below.

  • Open the Mail app and click on Inbox.
  • Swipe left on the email you need to delete.
  • Press Trash.
  • Final Touch: Emptying The Trash

    How to delete Gmail Account Permanently

    Even after youve deleted old emails, theyll sit in your trash, taking up space. You get 15GB of free storage space on Google Drive, and if you use Google Photos, thats what will likely take up a large chunk of that space.

    A single email doesnt take up much space. However, attachments take up more space. And when you have thousands of attachments in your Gmail, they can take up a sizable portion of your storage space.

    Heres the good news: Gmail automatically deletes everything in the trash after 30 days. However, if you need to free up space urgently, go to Trash and select the Empty Trash now option at the top to delete all emails in the Trash permanently.

    Thats all you need to do to clean up old emails from your Gmail account. If youre wondering what to do if all emails in your inbox are important, you can create a new spare Gmail account and transfer emails to that account to free up storage space.

    Arjun is a freelance writer based in India. After working as an equity research analyst, Arjun decided to do something that he has been passionate about tech. He gets excited talking about and explaining how to solve everyday tech problems. His area of expertise is Windows and is a go-to for all things Excel. Read Arjun’s Full Bio

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    How To Manually Delete Old Emails In Gmail

    One of the best things about Gmail is that it lets us manually delete bulk emails or set automatic filters as well. Therefore, if you have limited free space on your account, then you can learn how to delete old emails in Gmail in the following way.

    Step 1. Firstly, just log-in to your Gmail account on any computer and go to the search option from the top.

    Step 2. Now, you can use keywords such as âbeforeâ or âolder_thanâ to get old emails. For instance, to get emails that are older than 60 days, you can just write âolder_than:60dâ in the search option.

    Step 3. Similarly, if you want to look for emails for a particular time, then write the date in YYYY/DD/MM format .

    Step 4. As I have included above, you can also take the assistance of the Advanced Search of Gmail to manually enter the date for old emails.

    Step 5. That’s it! Once you get the searched results on your Gmail, just select all the old emails by clicking on the checkbox at the toolbar. After all the old emails are selected, click on the trash icon to delete them from the Inbox.

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