How To Customize Email Signature In Outlook

Shorter Is Better Than Longer

How to set up a custom html email signature in Outlook

In general, 3 4 lines of signature text should suffice. Depending on what you include, you may have to make some choices about what information takes priority. In general, aim to allow enough space for your name, job title, company, and phone number. Its okay to get creative some of these things can fit together on a single line of text.

How To Create Multiple Signatures In Outlook 365

This guide also applies to 365s free version, web app

Office 365 now allows adding more than one email signature.

There are 4 ways to create multiple signatures in Outlook 365.

2) Use an outside signature generator allows you to inject your signatures directly into your Outlook 365.

3) Create an external document with signatures that you can copy and paste into your message box .

How To Create Email Signatures Using Templates In Outlook

Outlook is a part of the MS Office 365 plan and has been used to create, send, and receive emails by professionals. For a lot of companies, its their primary communication tool. Without further ado, lets dive right in.

1. Open your preferred web browser and access Once youre in, sign in to Outlook using your MS Office account. Simply create a free account if you dont have one yet.

2. Once youre signed in to Outlook, go to Settings and select View all Outlook settings. Youll find it at the bottom as shown by the screenshot below.

3. Youll then be brought to Outlooks full Settings menu. When youre in there, select Mail and go to Compose and reply.

4. Once youre in Compose and reply, youll see the Email Signature box which you cant miss. In that box is where youll type your email signature or create one using Outlook email signature templates. Feel free to use the formatting options available to customize your email signatures appearance. You can add images, use different font styles, set font colors, and select the most suitable font sizes.

Note: Your Outlook account only allows you to set one email signature.

6. Once youre done finalizing your email signature, simply click Save and thats about it.

Note: You can always change your email signature anytime. Just repeat the steps weve discussed.

Manually Adding Email Signatures

Heres an additional guide to adding your email signatures to messages manually:

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Change An Email Signature

Whether its a new job title or a phone number change, make sure you keep your email message signature up-to-date.

  • Click File> Options> Mail> Signatures.

  • Click the signature you want to edit, and then make your changes in the Edit signature box.

  • When you’re done, select Save > OK.

  • For more information about email signatures or if you havent created one yet, see Add a signature to messages.

    Design Your Outlook For Ios Email Signature

    How to create a custom Outlook email signature

    If you want to design your perfect mobile email signature, you need to design it in HTML. Without using HTML, there is no way to include your logo, banner or social media links in Outlook for iOS. The easiest way to design a well formatted and professional email signature is to use our free email signature generator:

  • In the email signature generator, pick Thunderbird as your email signature platform. Dont worry, youre still designing a signature for Outlook for iOS.
  • Pick up your favorite signature design, add your contact info and images. The generator guides you through all the steps. After you personalize the signature to your needs, click the Apply your signature:
  • Generate the HTML code of your signature and copy it to the clipboard :
  • You will need this HTML code to set up your email signature in Outlook for iOS. If you use the signature generator on your iPhone, the HTML code should be already copied to pasteboard at this point. If you find it more comfortable to use the generator on another device, send the HTML code to your email to open it on your mobile. It would be a good idea to use a .txt file for that, instead of sending the code in the message body.

    Recommended Reading: Remove Duplicate Emails In Outlook 2013

    Manually Add Your Signature To A New Message

    If you’ve created a signature, but didn’t choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  • Go to your mailbox and choose New message.

  • Type your message, and then choose > Insert signature at the bottom of the compose pane.

  • When your email message is ready, choose Send.

  • Problems With Signature Visibility In Email

    When you create Photoshop email signature, remember that the image can go to attachments and won’t be displayed automatically. To see your signature, the recipient must click a “download images” button. Also, you risk that some recipients won’t be able to see it at all because they have disabled images in their email client.

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    Include Social Media Icons & Links

    You can also add social media icons and then add a clickable hyperlink to it in your signature. Follow the below steps to do it:

  • Go to the “Message” tab, click on “Signature”, and then click “Signatures”. Select the signature in which you want to add the social media icon.
  • In the “Edit signature” section, go to the place where you want to add the icon and then click the “Insert picture” icon and upload the icon from your computer. You can easily download social media icons by searching them on Google, Bing, etc.
  • Once the icon is added, select the icon and then click the “Add hyperlink” icon. Now add the URL of your social media and click “OK”.
  • Once done, click “Save” and then click “OK”. This way, you have added social media icon and also made it clickable with the corresponding link.
  • How Do I Create A Signature Template In Outlook

    How to Create an Email Signature in Outlook

    If you want to create an email signature using a signature gallery template, choose a signature template you like to copy into your message, then customize it.

    1. Once you have downloaded the signature template you want to use, open it in Word.

    2. Select the different parts of the signature then select Copy.

    3. Launch Outlook, then choose New Email.

    4. Paste the signature into the email message body.

    5. Now customize the signature by changing the text, adding a photo, or adding your hyperlinks.

    To change your logo/photo:

    1. Right-click the image then choose Change Picture.

    2. Select your photos source location.

    3. Click Insert.

    4. Select the image to get the drag handles, then use these to resize the image as necessary.

    5. Choose the Format menu options to format your image.

    To include hyperlinks:

    1. From the signature, right-click on a social media icon or select website text, right-click then select Edit Link.

    2. Enter the link to your social profile in the Address field.

    3. Click OK.

    1. Select all the components of the signature, right-click and select Copy.

    2. From the Message menu click Signature, then Signatures.

    3. Select New then give your signature a name, e.g., Personal or Business.

    4. From the Edit signature field, right-click and choose Paste. Your signature is now shown in the field.

    5. Select OK to save.

    Now all your messages will automatically include this signature

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    How Can I Manage My Company

    For managing your teams Outlook signatures youll need special software for Office 365 email signature management. Wisestamp has the worlds leading signature manager for Office 365. Its the only one with an extension that auto-syncs your Outlook desktop and web app signatures for your entire organization with 1 click and no manual copy-paste set up

    How Do I Customize My Signature In Outlook

    Outlook allows you to customize your signature through the signature editor integrated into their app . This editor is not very dynamic so your ability to create a good looking or functional signature is quite limited.

    To learn how to do this for Outlook web, for Outlook 2013-2019, and for Outlook 2007-2010. If youre looking for a less tech-savvy way, consider trying Wisestamps Outlook signature generator it does much more in much less effort.

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    How To Create An Email Signature In Outlook 2010

    1 Minute, 28 Seconds to Read

    Email signatures are traditionally used to display the senders name and contact information at the end of an email. Sometimes they are also used to give website links or even memorable anecdotes. Regardless of what you wish to say with your signature, it is much easier if it is automatically added to the end of every email instead of having to add it manually each time you create and send an email. Below are instructions that teach you how to create and add your own custom email signature within Outlook 2010 email client.

    How To Create And Add An Outlook Email Signature

    How to Create Email Signature in Outlook/Office 365
  • Click the Home tab in the horizontal navigation bar that runs along the top of the Outlook screen.
  • Click the New Email box at the top-left corner of the screen, just below the horizontal navigation bar atop the screen.

  • In the new message box that appears, click the Signature box within the Include tab.
  • ClickSignatures in the drop-down that appears below the *Signature** box.
  • On the Email signature tab, click New.

  • In the Type a name for this signature field, enter some text to help remember the signature you create.

  • Click OK to confirm the name.
  • On the following screen, highlight the name of the signature you created in the Select Signature to Edit box.
  • In the large, empty box below Edit signature, enter in your name, title, company name, email address, social network information or any other personal details you want to appear in your new signature.

  • Use the various font and format controls below Edit signature but above the large text field to customize and modify your signature’s appearance. There are controls for font style, size, color and spacing, and you can apply different styles to different lines to make them stand out.
  • If you want to add a custom image, such as a company logo, navigate to where you want to insert the image, and with the cursor in place, hit the Insert picture icon.
  • Navigate to the image you want to insert using your computer’s file browser and click Insert.

  • With the image selected, click the Insert Hyperlink icon.
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    Changing Your Autograph In Outlook

    Outlooks email signature allows you to finish every email with a quick summary of your contact details, making sure your recipients can easily reach you via different methods. The process is so simple that designing professional signatures and changing your signature details whenever you need to in Outlook is a piece of cake.

    Have you ever used any of Outlooks templates to design a signature? If so, were you happy with the way it turned out? Let us know in the comments section below.

    How To Standardize Signatures In Your Business Emails A Step

    If you are reading this, I guess you are already well aware of how important it is to have a corporate email signature inserted into your business emails. Thats great, but does the rest of your co-workers realize that too? You can use your online correspondence as a platform to promote your brand and spread your companys values. However, it will not be effective if all employees create email signatures on their own. How to solve that? All you need is an official, standardized email signature template for your company. Then, you need to implement it for all users. In this article, I will guide you through an easy email signature standardization process.

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    Limitations Of Native Solutions

    In this case, email signature central management is possible, but limited. Neither Exchange Server, nor Office 365 distinguishes single emails within a conversation thread, placing all signatures at the bottom of a message chain. None of them also supports the embedded images, so they will all be received as attachments by your recipient. Furthermore, signatures are not visible in users Sent Items folder so you cant check if your signature was added correctly. Thats why, if you want to have more advanced email signatures that let you for more flexibility, then you may need to look at a third-party solution for email signature management.

    Create Your Signature And Choose When Outlook Adds A Signature To Your Messages

    How to Add Signature in Outlook

    Important: If you have a Microsoft Microsoft 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. To create and use email signatures in Outlook on the web, see Create and add an email signature in or Outlook on the web.

    If you want to see how it’s done, go directly to the video below.

  • Open a new email message.

  • On the Message menu, select Signature > Signatures.Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

  • Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

  • Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can also use one of our pre-designed templates for your signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box.


  • You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

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    How To Create An Office 365 Outlook Signature

  • Author: Mihaela Cicvaric
  • Besides showing contact info to the reader, Outlook signatures have become our digital business cards that help us leave a good impression and stand out. Automatic email signatures can speed up your communication process and provide additional info, yet many people find adding or editing Outlook signatures a daunting task to do.

    In this blog post, find out how to add and edit the Office 365 email signature in your Outlook account and which options are available in different Outlook versions.

    How To Create A Custom Outlook Email Signature

    Microsoft makes it relatively easy to add custom mail signatures, with hyperlinked images or company logos, in Outlook 2016 for Windows. It can take a bit of experimentation to find the fonts, colors and styles that are just right for you, but these easy-to-follow steps detail how to add and customize your own Outlook email signature.

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