How To Create An Email Template In Gmail

How To Create An Email Template In Gmail

How to Create Email Templates in Gmail


If you tend to send the same messages to people, or messages that are very similar to each other, templates can save you a lot of typing and retyping. Like most email apps, Gmail does have a template option, but it’s cleverly hidden in the Advanced settings section. As well, Google email templates are called Canned Responses rather than Templates. While this feature is only available in a web browser, there is a workaround for the mobile app, using Drafts.

Using Gmail email templates, you can ensure that the messages you send to customers, suppliers and employees are consistent in their tone, grammar and spelling. For example, if you want to send a thank-you note to every customer who orders from you, you can write the template, proof read it, and then save it. You’ll have the option to personalize the message before sending it out, without your changes affecting the template.

How To Use Gmail Email Templates With Attachments

Google’s free email client, GMail, now includes templates, or “canned responses.” Google provides a list of pre-written emails in GMail that, when enabled, may be used instead of typing a response to an email message. You can also create your own canned responses and save them as templates. When using a template, you can attach files to the email as attachments just as you would do if you were not using the template.

Benefits Of Using Mailchimp To Create Email Templates

While there are numerous email template builders for Gmail, there are a few reasons why Mailchimp in particular is an excellent choice.

Stunning template selection: Mailchimp is known to have a stunning collection of email templates. Not only are these templates professionally designed, but there is a large selection of them. You can find dozens of templates that fall under numerous themes such as:

  • Ecommerce
  • Events
  • Holiday
  • Newsletters
  • Notifications

And much more.

Ease of use: Mailchimp is designed for small businesses that might not necessarily be technically adept. That being said, the platform is quite intuitive.

The drag-and-drop email template builder in particular is quite easy to use. With this interface, you can simply click and drag all the elements you want to include in your landing page such as images, text, and headers, without editing a single line of code.

Its free: One of the most attractive traits of Mailchimp is that it offers many of its basic features completely for free. For instance, a handful of the email templates are free. However, if you arent interested in the free templates you can certainly design your own templates from scratch for free as well.

Often people use templates from Mailchimp or similar email marketing service providers with Gmail for

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How To Create A Template In Gmail With Attachment:

  • Upload the file to be sent, to
  • Right click on the file on Google Drive
  • Copy the Link
  • Compose a new email, type the message body and the subject
  • Insert the link in the email body as a hyperlink – To do that select a text, press Ctrl + K on the keyboard, paste the link copied from Google Drive, test the link by clicking on “Test this link”, press Enter on the keyboard.
  • From the options choose “Canned Responses”, then “New canned response…” under “Save” section
  • The email Subject will appear as the name of the template, you can change it if you want.
  • For The Classic Builder

    Email Templates for Gmail: Your Ultimate Set

    To create a template for the classic email builder, follow these steps.

  • Click the Campaigns icon.
  • Click Create Template.
  • Click a tab to choose a template category. The Layouts tab contains Featured and Basic templates. Featured templates provide recommendations for the type of content to include in a campaign, while Basic templates provide blank layouts. The Themes tab contains predesigned layouts. The Code your own tab allows you to import or paste in HTML to create your template layout. To learn more about these options, check out Types of Email Templates.
  • Drag and drop content blocks into your template layout to add and format text, images, files, and other content as needed.
  • When you’re done, click Save and Exit.
  • In the Save Template pop-up modal, type a name for your template.
  • Click Save.
  • Your new template will be available for you to use on the Templates page or under Saved templates in the classic email builder.

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    How To Use Campaign Templates In Gmail

    Were often asked how GMass handles templates. The simple answer is that every email you send with GMass is a template that you can re-use for a future campaign. Every email you send goes into the Templates dropdown menu that is accessible from the Settings box, unless you specifically unmark it as a template from the Templates management section.

    How To Design Professional

    Posted On: 7/14/2016By: selim Dizdar

    Sending a well-designed email is like wearing a tailored suit to a business meeting.

    It creates an excellent first impression.

    Clearly, Gmail does not make very nice-looking emails. As text-based emails, its very drab.

    But by adding graphics, colors, or other branding elements, Gmail has the huge potential to be engaging.

    Our new free Chrome extension is here to help. Its called, Gmail Email Templates.

    Also Check: How To Send Video Files Too Big For Email

    How To Set Up Canned Responses In Gmail:

  • Go to the top of your Gmail inbox, then click the settings gear icon. From the drop-down menu select Settings:
  • Select Advanced from the top menu, then locate Canned Responses and select Enable:
  • Remember to hit Save Changes at the bottom of your screen before moving on to the next step.

  • Since canned responses are now enabled, you can proceed to create a new email by clicking on the Compose button located in the top left corner of your inbox:
  • To create your first template, begin typing the desired email message youd like to save and reuse. As soon as youre finished, click the three dots in the email window to bring up the email options, select Canned Responses, and then New canned response:
  • Next, a window will appear prompting you to name your canned response. Type in the desired canned response name and select OK. Dont worry too much about the name you can always change it later:
  • The next time youre ready to use a saved email template, click Compose again to start a new email. From there, click the three dots in the email window to bring up the email options and select Canned Responses, then choose the desired template:
  • The templates you create arent static, so feel free to customize them each time. To do so, simply start editing the email template. Adjust the recipient name, body content, switch up greetings or salutations, and swap out any other vital information to make the email more personal.

    How To Write A Professional Email In Gmail

    Gmail Tips: How to Create Email Templates in Gmail
    Make your email as a template:

    OK! you are done. Now its time to make this email as a template so that we can use this mail again and again without recreate this. To do that just select the whole email. To do that just press Ctrl + A to on your keyboard to select everything. Now click on the button on the bottom right corner. You will be able to see a new option named Templates. Click on Templates then click on Save draft as template then click on Save as new template. Now enter a good template name. That is it, you are done.

    Now click on the button on the bottom right corner then click ok Templates. You will be able to see your saved Template list there.

    Moreover, You can use this template anywhere in Gmail as much as you want. To use this Gmail just go and compose a new email. And now you dont need to create a template again. click on the button on the bottom right corner again. Go to the templates yeah now you can see your saved templates are showing there. Just click on the template you want to use. Boom.

    Finally, you can even use this template to reply to an email and To do that. Go to the email that you want to reply to. Click on reply and click on the button on the bottom right corner again and just click on the template you want to use. WOW Awesome.

    So, hope this article helps you a lot if you are a new email marketer and Please subscribe to my website to get every update.

    Thanks for reading

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    S To Create Templates In Gmail

  • Open Gmail on your PC and sign in to if needed.
  • Click on the setting icon on the top right corner of the screen and select See all Settings.
  • Select the Advanced tab in the Settings page, and enable the Templates option, click Savechanges after that.
  • You will reach the Inbox of Gmail account, click Compose.
  • Click a three-dot menu from the bottom right corner and select Templates > Save draft as template > Save as new template.
  • Give this template a name and click the Save button.
  • To use the newly created template, just compose a new mail. Then click the three-dot menu then select the desired template under the Template option.

    Also, readWhat is Snooze in Gmail and How to Use it?

    Other Gmail Extensions To Manage Templates

    While Ive made managing and re-using templates as easy as I could, there are other Gmail features and extensions that can also make loading templates or even chunks of text that you use repeatedly in campaigns easier. For example, if every email campaign you sends contains a lengthy legal disclosure, you may want to use an extension that easily allows you to add just that content chunk to your emails whenever you compose a campaign. All of these extensions can be used with GMass, where you use the extension to help you compose your campaign, and then use GMass to send it.

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    Why Use Gmail Email Templates

    Whats the point of using Gmail templates?

    The big picture is to save you time. Think about all the time you spend writing and preparing emails to send especially if you often send the same email to different people .

    Rather than hand-typing the email over and over again, or copy/pasting it from a notepad file, you can use Gmail email templates to automatically paste the email into your Gmail compose window, with proper formatting and all.

    How To Create Email Templates In Gmail

    How to Create and Send HTML Email Template in Gmail?

    Creating templates in Gmail is a simple task, that takes just a few minutes. In fact, the only step that will make you spend more time on this process may be typing the email template if you dont have it already.

    First things first, you need to enable the templates on Gmail settings. You can simply follow these steps:

  • Then click the button See all settings.
  • Select the tab Advanced.
  • In the section Templates choose Enable.
  • Finally, click Save Changes at the bottom of the menu.
  • This last action will redirect you to your inbox so that you can start creating templates:

  • Start typing your email template and when youre done, click on the three dots on the bottom-right corner of the compose window.
  • Hover the option Template and next on Save draft as template.
  • Chose the option Save as new template.
  • Enter the name of the new template, then hit the save button.
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    A Workaround For The Gmail App

    Unfortunately Gmail’s mobile app doesn’t give you an option to use Canned Responses or any other form of template in 2019. Until that feature is someday released, you can use your Drafts folder to create a template.

    In the Gmail app, click the + button to begin a new message. Type a template in the Compose Email section, leaving the To field blank. In the Subject field, enter a name for the template. Then, either tap the back button and let Gmail save the message as a draft, or save it yourself by tapping the three dots and selecting Save Draft.

    The next time you want to use this template workaround, open the Drafts folder, select the template you created and then click the Pencil icon. Double-tap the message and then drag the little blue handles to highlight the entire message. Select Copy to save the message to your device’s clipboard.

    Open a new message and, instead of typing everything again, tap and hold your finger in the Compose Email section and select Paste from the pop-up menu.


    How To Create Save Edit And Use Gmail Templates

    Save time when composing the same email messages by using Gmail templates. You can easily save, edit, and reuse templates.

    If you find yourself composing the same basic email message regularly, why not make it a template? Gmail offers a handy feature for creating templates that you can save. Then to use one, just open it, make any adjustments you need, and send it on its way. This can save you a ton of time!

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    Dont Let Users Know That Responses Are Automated

    Don’t mention that it’s an automated response in your email. By avoiding this, people will not trick the Gmail filter by skipping or spelling wrong target words, so their email will reach you instead of going to spam.

    Also, it’s a good idea to regularly check your inbox and respond to emails that may be beneficial to you.

    How To Enable Templates In Gmail

    How to Create Email Templates in Gmail

    The first step of creating and using email templates in Gmail consists of enabling the feature. Follow each of the steps below one by one.

    Step 1: Firstly, you need to login to Gmail

    Step 2: Then open your inbox and select the Gear icon available at the top-right corner it will open the Quick Settings option

    Step 3: Now, to open the settings of your Gmail account, you need to select the See all settings tab

    Step 4: As the settings open, navigate to the Advanced tab

    Step 5: Then, scroll down and locate the Templates option

    Step 6: Finally, click on the Enable option and select Save changes from below

    Also Read: Best Email Applications For iOS

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    Importing Mailchimp Html Email Templates Into Gmail

    To send a Mailchimp email template with Gmail, you will need to export the template as an HTML file. The process is pretty straight-forward.

    First, you will need to log into Mailchimp and create your email template if you havent already done so. Once you are satisfied, click save and exit in the lower right-hand corner of your email editor interface.

    Below you can see the template created for demonstrational purposes. Its a relatively basic email template for a hypothetical nonprofit company that focuses on saving endangered animals.

    After you save the template and leave the email editor, you will need to export the email template as HTML by clicking the button below.

    Open the file and right-click the template. Click View page source.

    Once you click View page source you will be presented with a rather lengthy page of HTML code. Although it might look overwhelming, all you need to do is highlight and copy this page of code.

    At this point, you can head over to your Gmail account and create a new email. Type a few letters in the body of the email: they can be completely random. For this example, we will type XYZ.

    Highlight the letters, right-click and click Inspect. Alternatively, you can do . You will be presented with the developer console.

    From here, right-click the highlighted piece of code in the developer console, and click Edit as HTML.

    Delete the highlighted code, and paste in the code from the email template you copied earlier.

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