How To Create An Email List In Gmail

How Do You Create Labels In Gmail Contacts

How to Create a Mailing List or group in Gmail. Created in Jan 2017

Categorizing contacts is essential to maintain an organized email list.

Gmail helps you create groups and label these contacts with a common contact group name to send an email message quickly to all your group members.

But thats not all.

You can also add several labels to one contact and add them to multiple groups.

For example, if you have separate email groups for marketing and sales but only one manager overseeing both groups, you can add the manager to the marketing distribution list and the sales group email list.

Note: Adding a contact to a new group in Gmail is not the same as adding a contact to a Google group. Google Groups is meant for discussions between people who share similar interests.

Here are the steps to label contacts in Gmail:

Step 1

Open the Google Contacts page.

Step 2

Select the contacts you want to label. You can do this by hovering over their contact and clicking on the checkbox that appears over the contact icon.

Step 3

Click on the labels icon on the top to create a new label.

Step 4

From the drop-down menu that appears, select Create Label.

Step 5

Type a label name and click Save.

Thats all you have to do to label contacts!

You can access your labels from the Labels tab on the left sidebar.

Pros Of Using The Professional Method:

  • Saves time and resources, increasing productivity
  • It is an easy and effective way to create, nurture and manage a mailing list
  • You can automate sending personalized emails to your group contact segments and also set-up behavior based automated follow-ups.
  • You get recipients behavioral data like email open, link-click and reply notification in real-time
  • It makes keeping a check and staying on top of your email campaigns effortless

How To Create Groups In Contacts

Groups or labels can either be created ahead of time or at the time you select your contacts. Google does have 2 contact repositories Contacts and Other Contacts. Most likely, you will just be using the main group.

  • In this scenario, you hover your mouse over the contacts icon and check the box to include. Once you select a contact, new control buttons appear at the top.
  • Click the Manage labels button at the top and select Create label. Its the button that looks like a price tag.
  • Enter in your new label name and click Save.
  • Your new group should show on the left side with an indicator of how many contacts are in this group.

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    Send Updates To Friends And Family

    Email groups in Gmail are perfect for staying in touch with friends and family members regularlyespecially those who arent on Facebook.

    You can create an email group for your close family, extended family, and one for your close friends. Simply create a gmail distribution list for each, and compose emails to that Gmail group. Its a superb way to share photos and updates with each other.

    With three-quarters of Gmail users accessing emails on their mobile, this means your friends and family can catch up with you wherever they are.

    Benefits Of Creating A Group Email/mailing List In Gmail

    The Best Way to Create a Group Mailing List in Gmail

    There are plenty of advantages to creating a mailing list in Gmail.

    For starters, you save time because you only having to press Send once. If youre the kind of person who sends a ton of emails, you know how quickly it can get overwhelming.

    Luckily, bulk lists make it easier to juggle a lot of contacts because you can manage them all at once rather than clicking Send a million times.

    When you do it with a Gmail-friendly CRM , youll also get to nurture and manage your lists with:

    • Detailed metrics
    • Automated follow-up reminders based on recipient behavior
    • Real-time notifications

    In the end, its an email marketing shortcut that can pay you back ten-fold.

    Read Also: How Do You Get An Ip Address From An Email

    S To Make A Mailing List In Gmail:

    Step 1: First login to your Gmail account by providing your email address and password and then click on theSign Inbutton.

    Step 2: Now, click on the email button which is at the top left a corner of your screen and from the Gmail button drop down, just select theGmail Contacts option.

    Step 3: Under Gmail contacts, just click on theNew Group link as shown in the image below

    Step 4: Now, you may see a new window pops open, just enter a name of your group in the dialog box and then click onOk button.

    Step 5: You may see, your new group named asWork has been created as marked in the image below.

    Step 6: Locate +sign for adding an email address. You may find that on the left side of More button.

    Step 7: Now, youve to add the email address that you want to save in this group. Your email address is fetched from your Gmail contacts.

    Step 8: Now, click on theAdd button to add email into that group.

    Step 9: After that you may see that email address has been added to your new group.

    Step 10: Now, go back to your Gmail dashboard and then click on theCompose button to open a new message box.

    Step 11: Under Gmail message box, just type your group name in theTo tab. You may see all your contacts under your new created group.

    Step 12: Finally, click on theSend button to send an email to your group.

    Thats all friends. Keep reading.

    Cons Of Using The Conventional Method:

    • You do not get any behavioral data of the recipients, which are at times critical to track to ensure meaningful engagement, like email open tracking and link-click and reply notifications.
    • One also cannot set-up an automated follow-up sequence of emails to the email campaign sent, which is very crucial at times to ensure a higher response rate from the email campaigns.

    We have also covered how you can set up automated follow-up emails to these group email campaigns in a previous blog which you can refer, in case you want to set these up to improve the response rate of your email campaigns or increase the productivity of the internal team communication.

    Next, we have shared two frequently asked questions that email users get while creating a group email in Gmail.

    Read Also: How To Create An Anonymous Email

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    Creating Distribution Lists In Gmail

    How To Create An Email List In Gmail

    So now youve created your group email, which means you have a distribution list for any of your companys related content. You can use this form of Gmails interface.

    To do this, just go to your Gmail inbox and click compose, just as if you were typing a regular email. The only difference is that youll type the new group email name in the TO text box. Gmail auto-populates the name of the group email account.

    Once you do that, youll see the emails of everyone in the group. A great feature is that you can include group Gmail accounts and CC and BCC them. When implemented in a business environment, make sure to revise carefully to whom youre sending information.

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    How To Create A Group Email In Gmail: The Professional Method

    If you plan on creating and sending group emails periodically for any organizational or business purpose, then this method will ensure a productive, scalable, and goal-driven approach to your group email campaign.

    Using a cloud-based, specialized, and easy-to-use contact and email outreach managing tool like SalesHandy, A professional can effortlessly create an email group in Gmail and send/ automate personalized emails to thousands of recipients simultaneously. On top of that, you get to know the most engaged recipients of them in real-time with email engagement insights.

    Importing Excel Email List To Gmail

    Importing your contact list into Gmail is similar to how you do it in Outlook. Heres what you need to do:

  • Browse to where your CSV file is located and select it

  • Google Contacts lets you take care of duplicate entries after youve imported them. Go to the Merge & fix menu on the left. Here you can choose to merge duplicates. You can also update your contact list with any additional information that Gmail finds by going to the Keep contacts up to date menu.

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    How To Delete Contacts From An Email Group

    You might have added a wrong contact, or you just want to shuffle a few members around. Remove a member from an email group by just de-selecting them. Here’s how in six steps.

  • Select and open the group from the left sidebar of Google Contacts.
  • Select one or more contacts you want to remove with a checkmark against their names.
  • Click the Groups button on top.
  • Uncheck the checkbox for the group you want to remove them from.
  • Click Apply from that drop-down menu.
  • The contacts should immediately be removed from the list and Gmail displays a small notification at the top of the screen to confirm it. You can choose to undo it within a few seconds if you want.
  • Sell Saas Email Lookup Tools

    Create Mailing List In Gmail

    Our autoresponder solution goes hand in hand with our collection of email lookup tools. You should check out:

    Sell SaaS Email Lookup Tools


    The B2B social media extractor is made for scraping information from professional social media channels. The search feature enables you to apply one of the tools many filters, including job title, industry, location, and company size. Export your results and add them to your email list

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    How To Make A Mailing List In Gmail Using Search

    Step 1. Make sure youre logged into your Google account.

    Step 2. Head over to the Contacts app.

    Step 3. Navigate to the top menu and then click the search button .

    Step 4. Add in the search criteria that you need to help build your list.

    Step 5. Select the users that you want from the results that Google gives you.

    Step 6. You then need to locate the label icon just above your contacts.

    Step 7. Click the Create label button and then give your label a memorable name. We suggest using naming conventions for these so that you dont get confused in the future.

    Step 8. You now need to send an email to these contacts.

    Step 9. In the address field type out the name of the group that you just created using Gmail labels.

    Step 10. Add in a subject and the body copy.

    Step 11. Click Send. Thats it youre all done.

    The Downside Of Using Outlook And Gmail To Send Mass Emails

    Even though Outlook and Gmail can be used to send emails in bulk, it doesnt mean that theyre effective solutions for email marketing. One of the primary issues is the sending limit. Heres an overview of how many emails you can send with the two email service providers:

    Email Service Provider Sending Limit


    • No limit per minute

    • Up to 500 recipients per email

    These limits restrict your outreach significantly. You cant send many emails to your contacts daily, and there are no analytics to help you assess the results. To top it off, the customization and personalization features are limited or non-existent.

    Gmail and Outlook arent designed for emailing thousands of contacts. They have a severely hindered outreach and dont provide you with information on how to improve your email campaigns. You need to look for more comprehensive email marketing software solutions to make the most of your excel email lists.

    Weve reviewed a wide range of email marketing tools and selected the best solutions on the market to help you find the one that suits your marketing efforts.

    Read Also: How To Send Multiple Emails In Outlook

    Why Use Contact Labels

    Distribution lists have long been a favorite feature for power email users in all email applications. They allow you to use a single list name that equates to everyones email addresses on the list.

    For example, you could have a personal distribution list called Family that includes 25 of your relatives. Rather than typing or selecting each contact, you use the list address or label in the email address field.

    One caveat is that these lists work for your Google account, but not for others, even if theyre on your list. In other words, Uncle Joe wont be able to use your family list. He will have to create his own. Or, if youre real nice, you could export those contacts for him or send him this tutorial.

    How To Send Bulk Emails In Gmail

    How to create an email list easily using Gmail

    Step 1: Head to your Gmail dashboard.

    Step 2: Click the Compose button in the top left corner.

    Step 3: Click Bcc in the recipient box and type the name of the group you just created:

    Pro-tip: Using Bcc instead of Cc ensures that the recipients wont see the recipient list and that when the recipient replies, it will only be delivered to the sender and not to the rest of the group.

    Step 4: Type up your email and click Send.

    Thats all there is to it.

    Can you believe that was the hard way?

    Now for the optimized way with a CRM thats integrated with Gmail:

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    Alternatives To Creating Lists In Gmail

    We mentioned that Gmail is suggested for small email marketing campaigns or for account management. So if you need to send mass mailing and create campaigns for a large group of people the best idea is to look for a high-level tool that fits your needs and budget.

    An alternative service will allow you to send unlimited emails, create personalized templates in HTML, find and validate emails, generate campaign insights and sentiment analysis, among other resources available. This is a prospecting tool, but you can also think about other options like:

    • A CRM to keep track of all leads, such as Pipedrive

    • An inside sales tool for lead scoring

    • Email marketing software like Mailchimp

    Buying a SaaS license is an investment worth making it.

    It pays off in the medium to long term if you consider sales percentage increase and profit. Plus, time is money and the employees will be saving a lot of time with emails, lead scoring and nurturing, so you can consider the financial return very good.

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