How To Create An Email Group In Outlook 365

How To Create A Contact Group In Outlook On Windows

How to Create Contact Groups in Outlook – Office 365

Open Outlook on your Windows computer and prepare to create your contact group.

  • Select People from the bottom left of the Outlook window.
  • Click New Contact Group from the ribbon.
  • Give your group a name.
  • You can also select New Items> More Items> Contact Group from Home tab menu.

    To add contacts to your group, click Add Members from the ribbon. You can add members from your Outlook contacts or address book, or you can create new contacts.

    To add members from your Outlook contacts or address book, just double-click their name in the popup window and it will be added to the Members area at the bottom. When you finish, click OK.

    For new contacts, enter the name you’d like to display for them in the window, insert in their email address, and click OK.

    When you’re done adding members to the group, click Save & Close from the ribbon.

    Not seeing these buttons or interested in customizing your ribbon? Here’s how to make the most of the ribbon and menu in Office 2016.

    Modifying A Distribution Group

    Changes to a distribution group may be made by an Office 365 administrator using the Office 365 admin center. The administrator must first locate the required distribution group, and then implement required changes.

    Note:Changes to existing distribution groups may also be made by the distribution group owner, using Outlook Web App settings. This method is beyond the scope of this article.

    Send An Email Using Email Group In Outlook

    Now that you have created a list with Outlook, its time to send the email using Outlook. Follow the steps along to the Contact list in Outlook.

    Step 1: Open Outlook on the web.

    Step 2: Tap on the Compose button at the upper left corner.

    Step 3: From the New Mail window, start typing the name you gave the contact list and then click on the suggestion when it appears below the text field.

    Step 4: After selecting the contact list, fill out the email, and then click the Send button to send it to everyone in the group list.

    Unlike Gmail, Outlook web doesnt display the added email addresses in the compose mail menu. It simply showcases the contact group name. That is a bummer as you may need to double-check contact names and email IDs before hitting the Send button.

    Don’t Miss: How To Find Email In Archive

    Create A Contact Group Or Distribution List In Outlook For Pc

    Use a contact group to send an email to multiple peoplea project team, a committee, or even just a group of friendswithout having to add each name to the To, Cc, or Bcc line individually.

  • On the Navigation bar, click People.

    Note: You can find People in one of two places on the Navigation bar.

    If you’re using the compact Navigation bar, click the People icon.

    If you’re using the expanded Navigation bar, click the word People.

  • Under My Contacts, select the folder where you want to save the contact group. Usually, you’ll select Contacts.

  • On the Ribbon, select New Contact Group.

  • Give your contact group a name.

  • Click Add Members, and then add people from your address book or contacts list.

    Note: To add someone who is not in your address book or contacts, select New E-mail Contact.

  • Click Save & Close.

    To learn how to use your new contact group, see Send an email message to a contact group.

  • Hiding The Distribution List From Outlook Address Book

    Create a Contact Group in Outlook &  Office 365

    Note: this setting stops Outlook from auto-completing the email when users type it.

  • Login to OWA
  • Click on theSettings gear
  • Choose the View all Outlook Settings option at the bottom right-hand side
  • Click on General From the Settings page
  • Choose Distribution groups to reveal existing distribution groups
  • Click the Edit icon under distribution groups I own
  • Choose the General tab from the left-hand side
  • Check the box written Hide this group from shared address book so that it will no longer appear in the Outlook Address book
  • Click on the Save button
  • Don’t Miss: How To Get Deleted Emails From Gmail

    Syskit Point An Easy Way To Manage Office 365 Groups

    SysKit Point, can help you manage your Office 365 Groups and avoid clutter. With this tool you can:

    • List all Office 365 Groups in the tenant and get an overview of each Groups owners and members.
    • Quickly manage Office 365 Group owners and members.
    • See who has access to the content inside the Group site collection and manage permissions from a single screen.

    Try it for free with our 30-day trial.

    Want to read more posts from us? and stay updated!

    Specific Business Divisions Or Units

    Similar to segmenting employees based on their job title or department, targeting communications to larger business units, divisions or specialized groups, allows you to cut out information from your all-staff communications that are only really important to these specific groups.

    How your organization is structured will inform what kind of groups or divisions you target. For example, you could group together all employees on the East Coast, all manufacturing teams, or all customer-facing departments.

    Recommended Reading: How To Find Email In Archive

    Creating An Office 365 Group In Microsoft Dynamics 365

    you can set up a Group within the Dynamics 365 product from your Office 365 admin portal. Microsoft Dynamics is a newer product available only in the E5 edition. However, the good news is that you can use Groups with people across your company, even if they dont have access to Dynamics.

    When you create a Group using any of the above six sources, you wont get access to Microsoft Teams or Yammer.

    How To Send A Bulk Outlook Email

    Office 365 Outlook: Create Mail Groups

    Here is how to create a group email in Outlook. After successfully creating a distribution list, the next step is sending an Outlook group email to the created list. Follow the instructions below to send a bulk Outlook email:

  • Launch the software and click the new email icon to compose a message.
  • Select the To button to access the Global Address List.
  • Select your preferred distribution list if you have more than one created.
  • Next, click on To. Once done, click OK. Your distribution list will then appear on the To field.
  • Type your message and send it.
  • Recommended Reading: How To Find Email In Archive

    Ways To Create Office 365 Groups Overview And Differences

  • Author: Dorotea Kneevi
  • There are many ways to create Office 365 Groups, some of which people are still not aware of. That may lead to the accidental creation of Groups, which can cause unnecessary consumption of resources. Heres a list of 8 ways to make your Groups and the differences between them have a look!

    New Sharepoint Admin Center

    All of the options above allow regular users to create Office 365 Groups from front-end. In case you do not allow your end users to do it themselves, there are a few places for Admins to create Office 365 Groups as well. One such place would be a new SharePoint Admin Center SharePoint Admin Center). A user needs to be a to do this.

    Also Check: How Do I Recover Deleted Emails From Gmail

    Instructions For Classic Outlook On The Web

  • Open Outlook on the web.

  • In the left pane, next to Groups, select the + button.

    Note: If you don’t see Groups in the left pane, your organization may not have turned on Groups.

  • Fill out the group information.

    • Group name: Create a name that captures the spirit of the group.

      Once you enter a name, a suggested email address is provided. “Not available” means the group name is already in use and you should try a different name. Note that once you choose a group name, it cannot be changed.

    • Description: Optionally, enter a description that will help others understand the group’s purpose. This description will be included in the welcome email when others join the group.

    • Privacy: By default, groups are created as Private. This means only approved members in your organization can see what’s inside the group. Anyone else in your organization who is not approved cannot see what’s in the group.

    • Select Public to create a group where anyone within your organization can view its content and become a member.

    • Select Private to create a group where membership requires approval and only members can view group content.

  • Classification: Choose a classification. Options available depend on what your organization has set up.

  • Send all group conversations and events to members’ inboxes Optionally, check this box to enable members to see all group conversations and events in their inbox without having to visit separate group workspaces. Members can change this setting for their own mailboxes.

  • How To Create A Contact Group In Outlook

    How to Create Contact Groups in Outlook

    20162013201020072003Contact Group

    There is no limit to the number of contacts you can add to the email group after Outlook 2007.

    To create a new Contact Group, do the following:

    1. Open the Contact Group dialog box to create a newdistribution list for Outlook by doing one of the following:

    • In the Contacts view, on the Home tab, in the New group, click the NewContact Group button:
    • In any other view, on the Home tab, in the New group, click the New Itemsbutton and then choose More Items -> Contact Group:
    • Press Ctrl+Shift+L .

    2. In the Contact Group dialog box:

    • In the Name field, enter the desired name for the email group .
    • On the Contact Group tab, in the Members group, click the Add Members list andthen choose how you can add the member:
    • If you want to add an existing member From Outlook Contacts or From AddressBook, do the following:
    • In the Address Book drop-down list, click the address book that contains theemail addresses that you want to include in your Contact Group:
    • In the list of names, click on the names that you want to add, and then clickMembers.
    • You can add names from different address books to the same Contact Group inOutlook.

    • If you need to add a New E-mail Contact, enter the information for the person fromthe distribution list in theAdd New Member dialog box:

    Contact Group

    3. When you’ve finished adding contacts to the Contact Group, onthe Contact Group tab, in the Actions group, click the Save & Close button:

  • Create a new email message.
  • You May Like: Why Am I Not Getting My Email

    Learn About Microsoft 365 Groups

    Microsoft 365 Groups is a service that works with the Microsoft 365 tools you use already so you can collaborate with your teammates when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email.

    This article will help introduce you to what groups are, and give you some helpful links to the next steps.

    For the latest news and videos about Microsoft 365 Groups see Office Blogs

    Tips:

    Creating An Email Group In Outlook

    Looking to create an email group in Outlook?

    This article will cover everything you need to know about creating an email distribution group from your Outlook contacts. Ill also highlight some drawbacks to using Microsoft Outlook for your contact list needs and introduce a great email alternative instead.

    Recommended Reading: How To Find Email In Archive

    Four: Use Those Lists

    Congrats! Now you have your very own, segmented distribution list that you can send to using the same emailing process youre used to.

    No complicated workarounds needed and no change in workflow.

    Next time you want to send an email thats relevant or targeted to your new group, you can simply enter your new group name in the To field and youre all set!

    Differences Between Contact Group Contact List Email Group And Distribution Lists

    How to create outlook groups in office 365

    There really is no difference between a contact group, contact list, email group, or distribution list when talking about Microsoft Outlook. The terms are used interchangeably.

    As a matter of fact, the Microsoft Office support site now offers up the term “Contact Group” as opposed to “Distribution List”:

    Use a contact group to send an email to multiple people

    The Outlook application itself uses the terms Contact Group and Contact List on its ribbon, in its menus, and in its support documents. So, as we move through the steps below, those are the phrases you’ll see most often.

    And before you move onto the steps, if you need help exporting your Outlook contacts at some point, check out our guide.

    Recommended Reading: How To Find Email In Archive

    Change The Email Addresses That Send To The Group

    Outlook 365 gives you the ability to edit who can and cannot send to your distribution group. This is a powerful feature especially when you want the communication amongst the group members to be private without external interferences.

    Note: By default, only senders inside your organization can send messages to this group. To allow someone outside your organization to send to the group, contact your email admin. To restrict the senders inside your organization who can send to the group, add users or groups to the list. If you do this, mail sent by anyone else will be rejected

    Follow these steps to edit who can send email to your distribution list:

  • Access the distribution groups page via Outlook
  • Login to OWA
  • Click on theSettings gear
  • Choose the View all Outlook Settings option at the bottom right-hand side
  • Click on General From the Settings page
  • Choose Distribution groups to reveal existing distribution groups.
  • the edit icon under groups I own
  • Navigate to delivery management From the new page shown, This is to set who can send emails to your distribution list
  • Using Gmail Gives You Access To Tons Of Extensions

    Microsoft Outlook works best when you pair it with the other tools in the Microsoft Office 365 Suite.

    What does this mean?

    If you want more from Outlook, youre largely limited to what Office 365 offers you.

    However, Gmail has tons of extensions on the Chrome web store that can boost your email productivity. One such app is GMass, and its the perfect app for anyone looking to create email groups and send group emails from their Gmail account.

    What is GMass?

    GMass is a popular email outreach tool that can help you quickly send out group emails. GMass is used by big tech companies like Google, Uber, Twitter, and LinkedIn for their marketing campaigns.

    But GMass isnt just for big tech companies!

    SMEs, solopreneurs, churches, and individuals can use GMass to send bulk emails to target audiences.

    The best part?

    GMass works right inside of Gmail. So you dont have to open separate tabs or learn to handle a different interface. GMass integrates seamlessly to help streamline your existing email workflows.

    With GMass, you can:

    • Send email campaigns from Gmail.
    • Customize each email in an email campaign.
    • Track recipients interactions with emails.
    • Schedule email campaigns and follow-ups.
    • Set up custom tracking domains easily.

    Thats not all.

    Anyone can start using GMass. Just , and youre all ready to get started!

    4 Handy GMass features:

    Here are several reasons why Gmail and GMass go hand-in-hand to make a better email client than Outlook:

    Heres how:

    Step 1

    Step 2

    Step 3

    Step 4

    You May Like: How To Find Email In Archive

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox