Settle On A Name You Want To Use As Your Email Username
Now that you have a email service provider, you should quickly focus on settling over 2 or 3 of your desired usernames. This will form the base of our email address.
After that, you can then rotate and use various cool email address ideas or mail id suggestions. This will make the work a lot easier than just testing each username with available free options and testing them each time.
For example, you thought JaneSmith as your desired username.
PRO TIP: Make sure your chosen email username passes the phone test. Meaning, if you call up a friend and pronounce your email ID, that person should be able to accurately write the spelling of your username without having to ask you.
This is necessary because many times youll need to verbally share your email ID with friends, colleagues and they might further share it with their network. If the listener isnt able to get the exact spelling or mistakes it with similar sounding ID, you might lose your confidential emails to someone else, leave alone the time loss.
It is obvious that JaneSmith wouldnt be available to register right away. So you can try the following simple email name ideas to combine with it.
How To Set Up And Use Your Shared Hosts Email Service With Your Domain Name
Many web hosting providers also offer free email services. As weve discussed, these dont offer the same reliability or security found with dedicated email providers. If youre just starting out or emailing occasionally, however, the ease of use of web hosts’ email services make them a good choice.
Most web hosts offering email services are shared hosts, and use an industry-standard hosting dashboard called cPanel. Well walk through how to set up email at your domain using our favorite shared host, SiteGround. The steps will, however, be very similar for other hosting providers using cPanel.
Start by logging in to SiteGround and heading to My Accounts Information & Settings Access cPanel. Now, click the Email Accounts icon. Fill in the email, password and mailbox quota for the new account, then click the Create Account button at the bottom. Youve now got an email account on your own domain!
There are no domain settings to set up here if your domain is also registered with SiteGround and you havent changed any of the defaults. If youre using a domain registered with any other registrar and pointed at SiteGround, youll need to set the MX records as follows:
Alternative Hosted Email Services
G Suite and Zoho are the best overall options for hosted email services. If convenience and ease of use are your top priorities, then email provided by your web host is fine too. There are, however, plenty of competing hosted email services. These typically offer something unique in terms of features or cost, so, while they may not be the best option for everyone, if you need what they specifically offer, they may be the best option for you. The email hosts below offer something different.
If youre intent on using Outlook Exchange to manage your emails, Rackspace is your best bet. This service allows you to use their own app for $2 per user per month, or integrate with Outlook Exchange for $7.99 per user per month. For that higher price, youll get a massive 100GB mailbox and the ability to send attachments up to 50MB. Rackspace is also designed for full compatibility with Outlook, allowing you to sync shared calendars, global address lists, tasks, and, of course, emails, across devices. Other helpful features, such as anti-spam and anti-virus scans, make Rackspace a solid choice for enterprise businesses.
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Using Outlookcom With Your Own Domain Or Current Email Address
This allows you to both send and receive emails with an address which you already own, even if it is from another provider such as Gmail.
Using an Outlook.com account is a great alternative for your current POP3 or IMAP account if you want to sync your emails, contacts and calendar items with multiple devices such as your desktop, laptop, netbook, tablet or smartphone. It behaves a lot like a personal Exchange or Office 365 for Business account but for free.
Setting this up is relatively quick and easy but there are some pitfalls to notice. This guide walks you through the entire process of setting up an Outlook.com account with your own current email address and how to transfer all your current data.
What To Do Next
Many small business owners are surprised to find out that with all the tools and venues you can use for marketing,email marketing is still the Big Kahuna. Here are a few stats to convince you to learn how to use a custom domain name for email so you can use it for email promotions:
- For every $1 spent, email marketing generates$38 in ROI.
- Email subscribers arethree times more likely to share your content via social media than visitors from other sources.
- With an ROI of around4,300 percent, email practically pays for itself.
The fact is that promotional emails are one of the most economical ways for any business to connect with customers. To be effective in those efforts, you need to have a professional email address.
Thats why musicians use email marketing software to share their performance schedule with fans, nonprofits use it toget donations, and photographers use it to promote their portrait services. It just works across all industries.
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Option : Enable Gmail To Work With Your Custom Domain Email Address
This option allows you to enjoy all the great features that come with a regular Gmail account while sending emails from your custom domain email address for free. Before you can do this, youll need to first have email hosting from a provider that allows email forwarding . Once youve done that, youll sign up with Gmail, forward the emails to that account, and enable Gmail to send as your custom domain email address.
You can then immediately start using your new, professional email address for your startup, blog, business website, or nonprofit. Without a doubt, this is your best option for setting up a custom domain email address for free. This process may sound complicated, but its really not, and I will walk you through it below, step-by-step.
What if you dont have an email hosting plan? In this case, you can move on to option 2 below, which will cost you a few dollars each month for email hosting, or you can transfer your domain to a web hosting provider that offers free email hosting and lets you forward your emails. I personally prefer using Bluehost since theyre inexpensive and make it really easy to transfer your domain to them from another provider. Once youve done this, you can move on to setting up your custom domain with Gmail as described below.
Create Your Google Workspace Business Account
First, head over to , and click the Get Started button. Once youve done that, you will start the signing up process.
Fill out the basic required info, including your number of employees, your business name, and your country. Its important to choose the country where your business is registered.
Dont choose the United States because you want the language to be English.
Google Workspace contact info
The next step is to fill out your name and existing email address. Once finished, click the next step button.
Next, confirm whether or not you have a domain for your business already. If not, you can register one with the Google Domain registrar before proceeding.
If you already have a domain, fill out the domain and click Next Step to continue.
Double-check that the domain is correct, and click Next Step to confirm your selection.
Finally, create a username and password to finalize your Google Workspace account. Check the Captcha and press the Agree And Continue button to move on to the next step.
Note: If you already have an existing email provider for professional email, make sure that you enter the right username.
Reviewing payment plan on Google Workspace
Confirm that you chose the right payment plan for Google Workspace before you continue.
If youve followed along with us this far without issue, youve successfully created your Google Workspace account.
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Forward Email In Namecheap Domain Provider
Domain Registrar Namecheap allows you to forward emails to your email account. So you can follow this guide if you register your domain with Namecheap hosting provider.
To forward emails, you have to log in to your Namecheap account and click on manage account.
Then enable email forwarding, provide you alias name, and forwarding Gmail address.
You can try sending email to your business email that should receive on your personal Gmail account.
Please note: This Namecheap service will work with default nameservers. You can check the detailed guide of email forwarding at Namecheap.
What Is The Storage Space Of Email
Email storage space is the total amount of data, in megabytes, that your email messages occupy on the server. Each character written in your email message is equal to one byte of space. The size of your email attachments like PDF, images, slides, etc. are also included while calculating the storage space used.
All professional email providers have a fixed storage space that they allocate to each email account. Once this limit is breached, all incoming emails will bounce. Also, you will not be able to send any new emails. Hence, it is important to monitor the current storage space consumed by your email account to prevent the loss of important incoming client emails.
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Allow Gmail To Send Emails Using Smtp
At this point, new emails to your custom domain should show up in your Gmail account. However, you wont be able to reply to them from your custom email domain yet.
To fix that, you need to configure your Gmail account to send through your custom emails SMTP server. Typically, youll find your emails SMTP server information at the same spot where you found the POP3 information:
Once you have your SMTP information:
This will open another popup window that has multiple steps.
On the first screen:
- Enter the custom email address that youre using.
- Check the box for Treat as an alias.
Next, enter the SMTP information from your email host:
- SMTP Server and Port from your email host.
- Username normally, this is your full email address, but sometimes its only the part that comes before @.
- Password the password that you set when creating your custom email address.
- Choose whichever Secured connection method that Gmail recommends.
- Click Add Account.
Gmail will then send a confirmation code to your custom email address. You need to click the link in that email and click Confirm to finish the process.
Since you already configured Gmail to receive emails from your custom domain name, you should be able to receive this email from your Gmail account. It might take a few minutes for Gmail to fetch the email from your server.
Set Up A New Email Address Using Your Domain
First off, you need to create an email address using your domain within your host, or with an email provider. With some hosts this is simple . With managed hosting providers such as Kinsta, WP Engine, and others, theres no way to create email accounts and addresses with them.
This is because of the security and performance aspects we discussed earlier. Its functionality some hosts stay away from, preferring to leave it to the experts.
If youre with a host that uses cPanel , theres often a way to create email addresses from the dashboard.
Youll find this within the Email Accounts screen within cPanel:
This brings you to another screen that lets you create the email account. Its straightforward, and completes much like any other registration form:
Once you save your changes, the email account will have been created. Though, you wont yet be able to send email to your new address. For that, youll need to head to the next step.
To confuse matters, you can also set up your custom email with a dedicated email provider, which makes lots of sense seeing as youre using the platform. For example, a premium ProtonMail account lets you create email addresses from its Domains screen:
For a provider known for its ease of setup and use, has a convoluted process that involves:
- Registering as a premium user.
- Adding a code snippet to your website for verification purposes.
- Creating new aliases for other email addresses.
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How To Choose The Right Username Or Identity For Your Email Address
Before we get into the technical nature of setting up an email address for your own website domain name, lets give you some advice on choosing a suitable username. Of course, your domain name is set, so the username is where variety, uniqueness, and creativity come in.
You can set the username based on your business ethos. For example, if youre a serious and professional company, a simple makes sense. In contrast, if you have a quirky element to how you present, would work.
Of course, these can be adapted based on your desires. For example, hey, contact, your name, and inquiries are all viable options.
Our advice is to keep things specific to a certain extent, and set up multiple email addresses for different tasks. For example, you could cover payments, support, sales, and more using dedicated emails.
With the advice we offer in the next section, you can route mail from each of these addresses to a central inbox, so theres no need for multiple accounts.
What Is The Best Professional Email Hosting Option
Okay, so youve decided on a custom email domain. But what is the best option to host and handle your emails?
You have several different options, from using the options included with your hosting provider to opting for a premium solution like , which is what we use here at Kinsta.
Our entire team gets trustworthy, branded email addresses, but they also get to keep the familiar UX of Gmail for their business communication.
And thats the tip of the iceberg.
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