How To Create A Secure Email Address

Use A Password Manager

How to make a professional email address and secure password

Use a reliable password manager to change and replace all your passwords with solid, unique ones. We cannot sufficiently stress the importance of using strong passwords to secure your email address.

Hackers use credential stuffing where they literally jam previously stolen usernames and passwords to break into accounts on various services.

This is possible because a huge proportion of online users still use the same username and passwords across multiple accounts.

Guidance For Sending Secure Email

NHSmail is a secure email service which means that data can be sent safely and securely to other email addresses which meet the same high standards of accreditation.

NHSmail also allows users to securely exchange information with insecure or non-accredited email services via the NHSmail encryption feature. This feature must be used if you are sending any personal or confidential information to a non-secure email address, such as a patient email address.


You must never send personal, sensitive or confidential information to a non-secure email address unless it is encrypted.

Using Text Only And Not Html

Using text only and not HTML does impact quality of life but will stop all malware, Trojans and anything nefarious hiding within an email from working. All email attack vectors use some kind of code to activate. Reading emails in plain text will either remove or expose that code and keep you safe.

It does affect the reading and writing experience but if you are truly concerned about email security, it is a logical thing to do. Most email platforms will have an option to read and use emails in plain text only. If you are truly concerned about security, use it.

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How To Set Up Hmailserver

The actual set up process for your private email server is also fairly easy. The following steps should give you a clear idea on how to set up your email server, and some good practices while doing the same:

  • Run hMailServer Administrator. The app should already be running if you followed step 10 in the section above.
  • In the window that opens, click on Connect and when prompted, enter the password you entered during installation in step 8 above.
  • On the welcome screen, under Getting started, click on Add domain.
  • Under the General tab, type in a domain name under “Domain”. Ensure that the Enabled checkbox is ticked, and then click on Save.
  • Now, using the navigation bar on the left, go to Domains and then click on the domain name you’ve just entered. Click on the Accounts directory.
  • In the Accounts window, click on Add.
  • In the next window, type a name under the Address text box. This will function as your email address.
  • Enter a suitable password in the Password section. Click on Save.
  • Now, using the navigation bar, go to Settings > Protocols.
  • Check SMTP, then uncheck the POP3, and IMAP checkboxes. Remember to click on Save.
  • Following this, click on Advanced, under the “Settings” heading itself. Under “Default domain”, type localhost, and then click on Save.
  • Click on the + button to expand the Advanced settings tree.
  • Navigate to TCP/IP ports and ensure that ports 25, 110, and 143 are enabled for SMTP, POP3, and IMAP respectively.
  • Alternate Solution Use Vpn

    How to securely send a file to an email address?

    You can also make use of a VPN to protect your identity online. Also, it can be used to send anonymous emails. The trick behind using VPN is not to subscribe to a free VPN service. Most times, a free VPN service tends to sell user data to third parties.

    With the ability to vanish your IP address, VPN gives you invisibility, not only when sending emails, but also when browsing online.

    Below are some of the trusted VPN service providers:

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    How To Send Anonymous Emails

    You have confidential information to send to a journalist or your office that you don’t want to be traced back to you. You’re concerned that if your identity is exposed you could be fired, scrutinized, or embarrassed depending on the information you’re sending in the message. We’re going to show you how to send messages via email that can’t be traced back to you to give you the peace of mind you need to confidently share your important message.

  • Create a brand new email account using a well-known provider like Outlook, but don’t use any of your personal information that can potentially identify you as the owner of the account. This is how to send an anonymous email in Outlook without your identity being compromised. However, keep in mind that although you’ll be sending from an account that doesn’t include your personal information, your IP address will still be attached to the account which can risk the chance of the message being traced back to you.
  • Another option is to use a VPN to mask and change the IP address associated with your device. The VPN blocks Google and other third parties from tracking your location to ensure anonymity especially if you use a public server.
  • Get a burner email for receiving or sending messages without compromising your identity. These types of emails expire within a certain timespan. However, these disposable addresses can be limited because some only allow you to receive incoming messages while others only allow you to send them.
  • The Best Secure Email Provider For Your Business

    The best secure email provider for your business depends on your needs. Here are a few recommendations to consider:

    • For the best all-around secure email provider, try ProtonMail or Tutanota
    • For a top free secure email provider, try ProtonMails free plan
    • For the most secure email provider, try Countermail
    • For a secure email provider with collaboration features for enterprises, try Zoho Mail

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    How To Secure Your E

    Email is the most used communications medium for business and for many of us at home too. We send SMS by the billion when we are on the move but email is still a firm favorite from the office or home. With more threats to our identity than ever, I thought it about time that we covered how to protect your email. Thats what prompted How to secure your email in five easy steps.

    We all use email. Some of us depend on it for our livelihoods. We send invoices, vacation photos, login details, payment details, contracts and all kinds of private information via email without really thinking about its security. Very few people outside IT will ever consider just how much information they share via email, in the open, over the internet. Few people outside IT know how to truly secure their email. That changes today.

    I will cover:

  • Securing the machine you use email on
  • Using a secure email service
  • Securing your email account
  • Using text only and not HTML
  • Simple rules
  • I consider each of these an essential ingredient to securing your email. Once you have read this tutorial, you should be able to introduce each of these into your own email habits. Some you can use with your existing email accounts, others you wont. How far you go with any of these steps is entirely up to you.

    What Is Email Harvesting

    How to Keep Your Email Secure

    Email harvesting is the process of collecting lists of email addresses via different methods. Generally, it is used for bulk emails or spam. Hackers use “harvesting bots,” which crawl multiple sites, chat rooms, web forms, etc., in a few seconds to extract a list of email addresses.

    Other techniques include:

    • Posting into UseNet with email addresses.
    • Gathering data from white and yellow pages.
    • Accessing the same computer used by valid users.
    • Accessing emails and address books on another user’s computer.
    • Spamming through social engineering.
    • Buying lists from other spammers.
    • Hacking websites.
    • Using the method of guessing and cleaning.
    • Hacking mailing lists, webpages, web browsers, Internet relay chats, domain contact points, etc.

    These methods allow spammers to gather email addresses and use them to send unsolicited bulk messages to the recipient’s inbox.

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    First Step: Browse Anonymously

    Your web browser is tracking you. It’s that simple. Cookies may not know your name, but they know where you’ve been and what you’ve done and they’re willing to share. It’s mostly about serving you targeted ads, but that’s not much consolation for those looking to surf in private.

    Your browser’s incognito/private mode can only do so muchsites are still going to record your IP address, for example. And incognito mode doesn’t matter if you sign into online accounts.

    If you want to browse the web anonymously , you need a VPN service and the Tor Browser, a security-laden, Mozilla-based browser from the Tor Project. It’s all about keeping you anonymous by making all the traffic you send on the internet jump through so many servers that those who would track you can’t figure out where you really are. It’ll take longer to load a website using Tor, but that’s the price of vigilance.

    The free Tor Browser is available in multiple languages for Windows, macOS, Linux, and Android. It’s self-contained and portable, meaning on a desktop it will run off a USB flash drive if you don’t want to install it directly. Even Facebook has a Tor-secure address to protect users’ locations, which allows them access in places where the social network is illegal or blocked.

    Tor is not perfect and won’t keep you 100% anonymous. The criminals behind the Silk Road, among others, believed that and got caught. However, it’s a lot more secure than openly surfing.

    How To Use Encryption When Sending From Nhsmail

    All you need to do is add the word in the subject line of a message – with the inclusion of the square brackets.

    Before using the service:

    • check local organisation policies and processes on sharing personal confidential data and sensitive information first which will take precedence over this guidance
    • ensure you are familiar with the NHSmail Encryption guidance and process

    You should only use the NHSmail encryption capability if approved to do so locally.

    When a patient receives an encrypted email, they will need to register for the service if they haven’t done so already.

    Once registered they can then open the email in their internet browser. After logging in they will be able to view and reply to the email, confident that their information is safe and secure.

    Patients will receive an email which looks like this:

    Private and confidential

    You have received an email message secured by Private Post.Please open the file called Encrypted_Message.htm to read the message.

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    Secure The Machine You Use Email On

    Arguably the most important aspect of using email securely is making sure the device you use is secure. While important, it is rarely considered a risk. Yet it is the most significant risk. You could take all the precautions in the world and use the most secure email provider on the planet but if you have a keylogger on your device, all your efforts are for naught.

    Regardless of the device type, the precautions you take are the same. Perform a virus scan regularly with a freshly updated, good quality virus scanner. If you use Windows, use Malwarebytes and perform a malware scan. The two scans look for different things so its important to perform both. Apple, Android and Windows all need antivirus scans to regardless of the device you use, keep them secure.

    Keep your browser and operating system up to date. Many viruses, Trojans and malware target weaknesses or vulnerabilities within a browser or OS. Regular updates are released to plug these weaknesses so you should always keep your programs up to date. This is true for every electronic device you might use.

    Encrypt Emails In Popular Email Clients

    How to send personal data securely using email encryption

    Many of the big-name web-based email providers will allow users to encrypt their emails using either one of the two main email encryption protocols, S/MIME or OpenPGP. The downside is that it may not always be a simple or straightforward process to do so directly from within your web-based email providers interface, and you may have to pay for it.

    For example, if you want to send a secure email on Gmail, you will first need to enable S/MIME encryption by signing into Gmail using a GSuite administrator account. GSuite accounts are primarily for business purposes, but you could theoretically set up an account for your personal use. The other issue with this is that the recipient you are emailing will also need to have S/MIME encryption activated in order for this to work.

    Similarly, Outlook also supports S/MIME encryption and youll need to enable it manually, but before you do so, youll need to obtain a certificate from your organizations administrator. This, admittedly, isnt the most streamlined process, nor is it likely to be a very practical solution for most personal email users. Check out our how to encrypt outlook emails for more information about this.

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    Increased Security: Advanced Protection

    If youre a journalist, activist, or someone else at risk of targeted online attacks, consider enrolling in the Advanced Protection Program for a higher level of security. Advanced Protection uses security keys to protect against phishing and includes other protections like blocking unsecure apps.

    Remove risky access to your data

    Consider removing account access for any non-essential apps to better protect sensitive information.

    Turn on screen locks

    Screen locks help protect your devices from being used without your permission. Learn how to set screen locks on an Android device.

    Note: For info on adding a screen lock on other devices and computers, visit the manufacturers support site.

    Send Encrypted Email Via Office 365

    There may be instances when Outlook is not opening in Windows 10 and other OS versions then Outlook Online allows users to send secure emails from Office 365. It is the same as Outlook except for a slight difference in the menu.

  • Firstly, Compose a new mail in Outlook Online.
  • Choose Encrypt from the toolbar.
  • Tap on Change Permissions if you wish to prevent forwarding of your email.
  • Tap on Send when you are done.
  • In case you cannot find the encrypt button on the toolbar, then you need to tap on the 3 dots above.

  • Choose the gear icon & select All Outlook Settings.
  • Choose Mail & Tap on Customize Actions.
  • Checkmark the box Encrypt.
  • Note: Outlook allows users to both encrypt email messages and prevent them from being forwarded. In this way, you can make sure the recipient you want reads the email. Firstly, open Outlook emails in a web browser. The, adding encryption to a new message in Outlook gives you the following options:

  • Encrypt
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