How To Create A Group Email In Outlook

How To Create A Contact List In Outlook On Mac

How to Create Contact Groups in Outlook – Office 365

Open Outlook on your Mac and get ready to create your contact list.

  • Select People from the bottom left of the Outlook window.
  • Click New Contact List from the ribbon.
  • Give your list a name.
  • You can also select File> New> Contact List from the menu bar.

    To add contacts to your list, just begin typing in the Name and E-mail fields in the popup window. If you add a name that’s recognized as an existing contact, you’ll see the suggestion for that contact display. Then you can just select it to add that contact to the list.

    If you are adding new contacts, just enter their names and email addresses. Before you exit, you can also assign a Category to the group from the ribbon. You’ll see options like family, friends, and team.

    When you finish adding members to the list, click Save & Close from the ribbon.

    Create A Contact Group In Outlook 2010

    Creating a contact group in Outlook 2010 is similar to later versions, but there are some differences.

  • Click Contacts.

    For a keyboard shortcut to Contacts, press Ctrl+3.

  • In the Name text box, enter a name for the contact group.

  • Go to the Contact Group tab and click Add Members.

  • Select the contacts you want to add to the group.

  • Click Members to add the selected contacts to the group.

  • Click OK to return to the Contact Group dialog box. The contacts included in the group are listed.

  • Click Save & Close.

  • How To Create A Contact Group From Excel Data

    Generally speaking, you can import a CSV file to Outlook contact folder, and then create a contact group from these imported contacts. But how about from an Excel workbook? This article will guide you to create a contact group from an Excel workbook.

    Create a contact group from Excel data

    This method will guide you quickly create a contact group from Excel data, without applying the Import and Export Wizard in Outlook. Please do as follows:

    1. Open the Excel workbook that you will create a contact group from, select the data, and press Ctrl + C keys together to copy it.

    2. Shift to the People view in Outlook, and click Home> New Contact Group to create a new contact group.

    3. Now a Contact Group window is opening. Please click Contact Group> Add Members> From Outlook Contacts. See screenshot:

    4. In the popping out Select Members dialog box, put the cursor in the Members box, press Ctrl + V keys simultaneously to paste the Excel data, and then click the OK button. See screenshot:

    5. Now you return to the Contact Group window. Please type a name for the new contact group in the Name box, and then click Contact Group> Save & Close button.

    So far, you have created a contact group from an Excel workbook already.

    Create contact group based on senders/recipients of emails in Outlook

    Related Articles

    Also Check: Accessing Archived Emails Gmail

    Open And Use A Shared Mailbox In Outlook

    A shared mailbox makes it easy for a group of people to monitor and send email from a public email alias like info@contoso.com. When a person in the group replies to a message sent to the shared mailbox, the email appears to be from the shared address, not from the individual user. You can also use the shared mailbox as a shared team calendar.

    A shared mailbox is not designed for direct log on though. The user account for the shared mailbox itself should stay in disabled state.

    Tip: Before you can use a shared mailbox, the Microsoft 365 admin for your organization has to create it and add you as a member. For more information, see Create a shared mailbox, which describes what the admin needs to do.

    Setting Up A List Of Contact Emails In Outlook For Mac

    How To Create A Group Email In Outlook

    Now that Ive covered how to create an Outlook list of contact emails in Windows, lets look at the distribution list process for Mac.

    Step 1

    Then, select Home > New Contact List from the navigation bar to create a new group.

    Step 3

    Set a group name for your list of contact emails.

    Step 4

    To add a contact to the contact list, select Add just below the navigation bar and select members using their email address.

    You can keep adding multiple people to your new group through the members box.

    You can even add an existing list of contact emails to your new list.

    Step 5

    When you select members and finish your contact list, click on Save & Close, and the members box will disappear.

    After you click save, you can test your contact group by sending a new email to your list of contact emails.

    You May Like: Mail Not Updating

    How Clean Email Simplifies Email Management

    Spam messages sent in a year totals over 100s of billions. From promotional emails to outright phishing messages looking to steal user data, and newsletters you do not want. These emails make it challenging to manage your mail storage, as well as make it easy to miss important messages. While manually deleting these sorts of emails can seem easy, it can also be a daunting task, and time-consuming. Clean Email inbox cleaner helps to keep your mailbox clean with their remarkable software features. The software is respecting users privacy and will help you to stop junk email in Outlook, archive Outlook emails, as well as manage incoming messages automatically. Check out all Clean Email can help you achieve here.

    Create Contact Lists That Let You Email Multiple Recipients At Once

    • Wichita Technical Institute
    • First, go to Home and select New Items> More Items> Contact Group. Name the group.
    • Then, go to the Contact Group tab and select Add Members> From Outlook Contacts.
    • Finally, select a contact from the list and select Members to add them to the group. Add additional members to the group as needed.

    This article explains how to create a mailing list in Outlook. Mailing lists, also called contact lists and contact groups, group together multiple email addresses under an alias so that it’s easier to send a message to all members of that list. Instructions apply to Outlook 2019, 2016, 2013, 2010, Outlook for Microsoft 365, and Outlook.com.

    Recommended Reading: Accessing Archived Emails In Gmail

    Use A Shared Mailbox On A Mobile Device

    To access a shared mailbox on a mobile device, use the following steps.

  • Sign in to your primary account in Outlook for iOS or Android.

  • Tap the Add Account button in the left navigation pane, then tap Add a Shared Mailbox.

  • If you have multiple accounts in Outlook Mobile, select the account that has permissions to access the shared mailbox.

  • After the account setup process completes, the shared mailbox will display in your account list in Outlook for iOS or Outlook for Android.

    To remove a shared mailbox, go to Settings > Accounts. Then tap on the shared mailbox and select Delete Account.

    Use The Shared Calendar

    How To Create A Group In Outlook

    After your admin has added you as a member of shared mailbox, close and then restart Outlook. The shared calendar associated with the shared mailbox is automatically added to your Calendars list.

  • In Outlook go to calendar view, and choose the shared mailbox.

  • When you enter appointments, everyone who is a member of the shared mailbox will be able to see them.

  • Any member of the shared mailbox can create, view, and manage appointments on the calendar, just like they would their personal appointments. Everyone who is a member of shared mailbox can see their changes to the shared calendar.

  • Don’t Miss: How To Recover Permanently Deleted Emails On Ipad

    Setting Up An Email Group In Outlook For Windows

    Heres how you can easily create a distribution list in Outlook on Windows:

    Step 1

    To create a new group, first open Outlook.

    Then go to the navigation pane and click on People .

    Alternatively, You can also select New Items > More Items > Contact Group from the Home tab.

    Step 2

    Under My Contacts, select the folder in which you want to save the contact group. Most people tend to save the new contact group in the contacts folder.

    Note For this article, we obtained several sample contacts from this website.

    Step 3

    Select New Contact Group from the Home tab in the top ribbon.

    Step 4

    Set a group name for your contact group.

    Step 5

    Click add members, then choose to add member emails from address book, Outlook contact list, or make a new contact.

    Heres what each of these means:

    • From Address Book This usually contains email IDs of people in your organization.
    • Outlook Contact List This contains primarily a set of external contacts that youve stored.
    • Make a New Contact This enables you to create a new contact to add to the list.

    If the list of contact emails only contains a group of people from your company, you can also add multiple people through your firms global address list.

    Note: If you need to add more members to your list of contacts, just select the list and click Add members to repeat the process.

    Step 6

    Once you select members and finish selecting your contact group, click Save & Close, and the Members box will disappear.

    Use An Email To Create A Contact Group

    If youre always emailing the same group of people, you can create a contact group that includes all of the recipients by using a previous email that you sent to them. Then, the next time you want to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually.

  • Open an email that was sent to the people you want to include in the contact group.

  • In the To or Cc box, highlight all the names with your mouse.

  • Right-click your selection, and then click Copy, or press Ctrl+C.

  • In the main Outlook window , clickPeople on the Navigation bar

  • Click New Contact Group.

  • Type a name for your contact group, like Special Projects.

  • Click Add Members> From Outlook Contacts.

  • In the window that opens, right-click inside the Members box, and click Paste, or press Ctrl+V.

  • Click OK.

    The people from the email will appear as a list of members for your contact group.

  • Click Save & Close.

  • Contact groups show up in your list of contacts, along with individual people. You can tell the difference by the icons that appear to the left of the names in List view. The card icon is for individual contacts and the people icon is for contact groups.

    Finally, you can always add people or remove people from the contact group later.

    Don’t Miss: How Do I Get Email On My Iphone

    Creating A Distribution List From Email Recipients

    I’ve received a message with a lot of people in the To and CC field. As we’re all going to work on the same project, I want to create a Distribution List containing these people.

    Is there an easy way I can create a Distribution List directly from the message or do I have to manually add everybody ?

    You can create a Contact Group directly from the recipient list of the message but depending on your Outlook version and settings, you might need to take some additional steps.

    How To Create A Contact Group In Outlook:

    Microsoft Outlook 2016 Tutorial 21 Creating Contact Group

    Step 1: Log in to your account at Outlook.com.

    Step 2: Then on the Navigation bar, choose the People Outlook.com People icon.

    Step 3: Now select Home and then New Contact Group.

    Step 4: In the Contact Group box, type the name for the group.

    Step 5: Select Contact Group then, Add Members, and then select an option:

    • Select From Outlook Contacts.
    • Select From Address Book.
    • Select New E-mail Contact.

    Step 6: Add people from your address book or contacts list, and choose OK. To select multiple people, hold down the Ctrl key as you choose members.

    Step 7: Finally, choose Save & Close.

    Don’t Miss: Hi Professor Email

    Creating A ‘master’ Contact Group

    You might want to use a single contact group that comprises other sub-groups, for example a contact group for an entire department, containing smaller contact groups for groups of staff within that department. That way, you can email one or more of the smaller groups, or mail them all together using the ‘master’ contact group.

    You can set up a ‘master’ contact group in Outlook as follows:

  • Select the Contacts section in Outlook 2010 .
  • In the Home tab, click on New Contact Group.
  • Enter a name for the master group in the Name: box.
  • Click on the Add members button and select From Outlook Contacts from the drop-down menu.
  • In the Select Members window, click the Name Only radio button.
  • Select Contacts in the Address Book box. You should see a list of your other contact groups.
  • Double-click on each group you want to make a member of the master group. Their names will apear in the Members box at the bottom.
  • Click on OK, then click on Save & Close.
  • How To Create A Group Email In Outlook: The Professional Method

    Mostly this is a progressive method used by Sales Professionals, Marketers, Recruiters and other Business Professionals to create group email in Outlook. If you are also looking for a fruitful and high yielding email campaign technique to send multiple emails, you should opt-in for it.

    With tools like SalesHandy, you can simply add your contact lists and send group email in outlook. On top of that, you can schedule your emails, create auto follow-ups and use personalization techniques to give more human touch to your emails. Along with this, you can also know your customer behavior by tracking their link clicks, replies and open rates.

    Read Also: Why Is My Email Not Updating

    Show My On My Computer Folders

    To view your On My Computer folders, do the following:

  • On the Outlook menu, select Preferences.

  • In the Outlook Preferences box, under Personal Settings, select General.

  • In the General box, clear the Hide On My Computer folders checkbox.

  • At the bottom of the navigation pane, click Contacts .

  • On the Home tab, click Contact Group.

    If Contact Group is not available

    To create a contact group, you must set your preferences to show the On My Computer folders.

  • On the Outlook menu, click Preferences.

  • Under Personal Settings, click General .

  • Creating An Email Group In Outlook

    Outlook 2010 Creating a Contact Group

    Looking to create an email group in Outlook?

    This article will cover everything you need to know about creating an email distribution group from your Outlook contacts. Ill also highlight some drawbacks to using Microsoft Outlook for your contact list needs and introduce a great email alternative instead.

    Don’t Miss: How To Email A Video That Is Too Big

    Create A Contact Group In Outlook: Overview

    You can create a contact group in Outlook to email several contacts at once. Contact groups are handy for sending emails only to a selected group of people in your Contacts folder. Therefore, before you can create a contact group in Outlook, you must create the contacts in the Contacts folder and ensure they have valid email addresses.

    To create a contact group in Outlook, open the Contacts folder. Then click the Home tab in the Ribbon. Then click the New Contact Group button in the New button group to open the Contact Group window.

    Type a name for the contact group into the Name: field at the top of the window. Next, click the Add Members button in the Members button group on the Contact Group tab of the Ribbon in this window. Then select the From Outlook Contacts command from the drop-down menu to open the Select Members dialog box.

    The names of the contacts within your Contacts folder appear in this window. Select any contact from this list and then click the Members button at the bottom of the dialog box to move them into the field that lists the names of the contact group members. Repeat this process, as needed, until you have added all the contacts to the contact group. Then click the OK button in the Select Members dialog box.

    Create a Contact Group in Outlook Instructions: A picture of the Select Members window within the Contact Group window in Outlook.

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox