How To Create A Footer In Email

Unsubscribe Or Manage Preferences


To think you can do without it can land you in trouble. In fact, it can cost you up to 20 million or 4% of your annual global turnover, whichever is greater, particularly if you are a brand with subscribers in the EU.

Still thinking it worth the risk? Change tracks, because email recipients enjoy a special power of reporting you spam. Its also the easiest to stop you from flooding their inboxes. Result? Your email sender reputation will take a big blow.

Obviously you put a lot of effort into building your email list, but lets admit that . Besides, the sooner you give them the option to exit, the better your email engagement and conversions. So make sure you also scrub your list clean regularly.

Circling back, Meundies email footer is a good example of how minimalism can make the unsubscribe option easy to spot.

But lest you forget, see to it that the following step is straightforward and unsubscribes them. Also for what its worth, maybe ask why theyre leaving through a survey similar to one below so that you can fix the leak.

What Is An Email Signature

Email footers of cold emails, plain-text emails, business emails, or emails written on behalf of a person rather than a company are called email signatures. Theyre typically smaller in size and volume and include information on the sender:

  • Name
  • Company logo
  • Contacts.

In business emails, especially B2B emails, email signatures provide the important info on the sender and give you the idea of whos trying to reach you. When it comes to automated emails, personalized email signatures make them look less automated and more human-like.

Sometimes a signature can be part of the body and is followed by a standard footer.

Below, Ill be mostly talking about footers, so if you need information on email signatures, see our special guide on how to use email signatures in email marketing. Youll learn types of email signatures, what to include in them and how to build one using different services like Newoldstamp and Wisestamp. And of course, you can always use ready HTML templates in our drag-and-drop editor and create email signatures in several clicks.

All tools you need to create and send automated mass and transactional emails

Make Links Easy To Spot

Any clickable link, especially an unsubscribe link, should be highlighted in color or underlined. The user should be able to quickly find it. First, it improves email usability and accessibility.

Second, if its light grey and is incorporated in a long wall of text or disclaimer, those willing to unsubscribe from you will rather click Spam than waste time making it through text volumes.

As an alternative, you can organize links against a contrast background so that they easily catch the eye.

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Manually Add Your Signature To A New Message

If you’ve created a signature, but didn’t choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  • Go to your mailbox and choose New message.

  • Type your message, and then choose > Insert signature at the bottom of the compose pane.

  • When your email message is ready, choose Send.

  • Create A Mobile Version Of Your Company Email Footer

    How to create your Email Header and Footer in your Dynamix ...

    According to Litmus, 56% of recipients opened their emails on mobile phones in 2016. This figure grew even more last year. This is precisely why you need to make sure your signature is mobile-compatible. Always imagine how youremail footer design will look on a smartphone: Is it compact enough? Is it readable? Can you see all the social icons well? Is it easy to tap on each link?

    Image courtesy of Litmis

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    Insert An Email Footer Into Your Mail Provider

    Actually, you are almost done. The only thing you need to accomplish is to copy your HTML email footer and paste it into your e-mail settings. Every provider has its own requirements, but Newoldstamp will tell you how to include the footer into Gmail, Outlook, Apple and many other services. Just follow the instruction to finish it.

    You can also set up Google Analytics campaign for your mail links in order to check the referrals from a footer to your website or blog.

    And when you are ready with that, check if everything works perfectly: send a test message, even to your own account, to see how it looks like. As many Oh-my-Gods may be avoided.

    An email footer is your chance to represent yourself as reliable and modern specialist. It does not require many efforts but makes your letters looking more professional. Enjoy the result!

    Export Your Own Business Signature Templates

    Once youve finished editing your business signature template, its time to export it. This means saving the file in a format that you can add to your favorite email client.

    To export your email footer design templates, go to the File dropdown menu in Illustrator. Then, go to Export > Export As. Here, you can give your file a name and pick a location to save it. You can also choose the file format.

    Image formats like .png are often the default, and theyre a great choice.

    When youve made your selections, click Export. Thats all it takes. Your all-new signature footer is ready to use!

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    How To Create A Footer In My Emails To Promote My Fixflo Site To My Occupiersprint

    Modified on: Tue, 27 Apr, 2021 at 10:51 AM

    It’s important that – as agents – you promote your Fixflo system to ensure high usage from tenants/sub-tenants. One quick and easy way to promote your Fixflo site is by adding a footer to your email. This is a simple and great way to promote your Fixflo site passively. To assist with this process, we have created premade buttons for your agency to use to promote your Fixflo site.

    To find these you’ll need to go to the left-hand side of your screen and click through to Promote > Promote to your Occupiers > Fixflo email signatures. Once there you will be taken to a page that will show buttons for you to download by clicking on them:

    As expected each agency would use a different email provider. Below we have linked out providers which your agency may use with the instructions of each email.



  • Open a new message and then select Signature > Signatures.
  • In the Select signature to edit box, choose the signature you want to add a logo or image to.
  • Select the Image icon , locate your Fixflo image file, and select Insert.
  • To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.

  • To add the Fixflo hyperlink to the image in your email signature, left-click on the image and when it is highlighted/selected, click the Insert hyperlink icon and provide your Fixflo URL.

  • Yahoo

    Tutorial: How To Design An Email Footer

    How to Create Custom ConvertKit Email Footers

    Readers naturally scroll to the bottom of an emailto the footerwhen theyre in search of more information, like where to find your brand on social media, how to update email preferences, how to contact your company, and more. Emails that follow design best practices and are like a teaser will be low on text and focused on a single call to action, making the footer the best location for fine print and additional details. Maximize this space by building a footer thats informative, well organized, clutter-free, and mobile optimized. In todays workshop, well show you how.

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    Legal And Confidentiality Footers

    Legal and confidentiality disclaimers are an important piece of information to add to your emails, and are typically used to protect the confidentiality of the details in the email as well as the identity of the intended recipient. Imagine you accidentally send an email including billing information to the wrong client. This can land you in legal trouble, however, by adding a confidentiality disclaimer to your email, youve added an extra layer of protection to your business.

    It might be in your best interest to consult with a lawyer to discuss the exact legal verbiage and information you should include that makes sense for your business.

    According to a law firm, this is a good example of a legal disclaimer that can work for your business:

    The information transmitted by this email is intended only for the person or entity to which it is addressed. This email may contain proprietary, business-confidential and/or privileged material. If you are not the intended recipient of this message, be aware that any use, review, retransmission, distribution, reproduction or any action taken in reliance upon this message is strictly prohibited. If you received this in error, please contact the sender and delete the material from all computers.

    Pack A Punch In Your Next Email Footer

    Hopefully, youll use this guide to come up with impressive email footers while also having fun experimenting.

    Now if you will, how about sending your next email campaign using Sendinblue? As for the email footer, you can customize the default footer and create standout email newsletters.

    For more email marketing tips and advice, subscribe to our monthly newsletter and .

    About the Author

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    Update The Background Color

    To start creating the clear division of content from the DC footer, we need to update the row background color to gray, while the content background remains white. We can simply activate the row by clicking to the right or left of our content and updating the Row background in the Structure menu.

    In the second row of content, where the fine print is listed, we will also make the Content background the same color as the row background.

    Were getting close! If youre wondering how we can create divisions between each section, the answer is by adjusting the borders. Keep reading to see how.

    How To Create An Email Footer

    How to create custom email headers and footers ...

    An email footer, also known as an email signature, can be set to appear at the end of every email you write. This can save time, personalize your emails, or provide recipients with information. Popular uses for the email signature are to add a closing, business contact information, or a quote. Adding a signature to your emails is simple and only takes a few minutes to do.

    Open your email account in your Internet browser or email program.

    Look for a menu or button marked “Options” or “Settings”. This is usually found near the top of your screen.

    In Gmail, click the gear icon and then click “Mail Settings” in the drop-down menu.

    In Hotmail, click “Options” for a drop-down menu and then click “More options…”

    In Yahoo, click “Options” and then click “More Options” in the drop-down menu.

    In Outlook, click “Tools” and then “Options.”

    Find the section where you can customize your email signature. In this section, turn on the email signature option, type the footer you want to appear on your emails and click “Save.”


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    How Do I Create A Footer In Outlook

    Create and add an email signature in

  • Sign in to and select Settings. > View all Outlook settings at the top of the page.
  • Select Mail > Compose and reply.
  • Under Email signature, type your signature and use the available formatting options to change its appearance.
  • Select Save when youre done.
  • Add The Logo And Brand Motto

    Adding your logo in the footer of the email can help increase your brand awareness. And the brandâs motto will tie it all together to be cohesive overall. You can even mention your brandâs value or missions in the footer of the email.

    Here, Semrush includes its logo and purpose in the footer it helps its audience better understand the company and its tools.

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    Add A Standard Footer To Users’ Outbound Messages

    Use the Append footer setting to automatically add footer text to outgoing messages. You may want to add a footer to outbound messages for legal, informational, or promotional reasons.

    The Append footer setting applies to everyone in an organizational unit. Users in child organizations inherit settings from the parent organization. Footers are applied to all messages, including messages sent from Google Workspace email aliases.

    Create An Email Signature From A Template

    How to create your Email Header and Footer in your Dynamix Pro

    You can create a signature for your email messages using a readily available signature gallery template. All you have to do is get the template, copy the signature you like into your email message and personalize it to make your own Outlook signature.

  • After you have downloaded the template, open it in Word.

  • Choose any signature you like, select all the elements in the signature and click Copy.

  • Open Outlook and select New Email.

  • Paste the copied signature in the email message body.

  • Personalize your signature by editing the text, changing the photo/logo, adding hyperlinks to your website/social.

  • Note: At times, when you download and open the signature template it opens in Protected View in Word, to edit the template you’ll need to select Enable Editing.

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    The Footer In An Email Created By Outlook Is Called A ‘signature’

    To create your own signature in Outlook:

    1. Open Outlook and select the File tab then the Options button

    2. Click the Mail link in the left menu

    3. Click the Signatures button

    4. Click the New… button

    5. Type a name for you to identify this signature

    6. Click the Next button

    7. Now type what you wish to display in the signature in the white space

    8. In the right-hand column select the account you wish to use for New Messages and Replies and Forwards

    9. Finally click the OK button at the foot of the next two windows

    That’s it now test it out and send yourself an email.

    Keep Your Graphic Elements Simple

    Continuing with the theme of less is more, when it comes to placing graphic elements in your email signature, try to limit yourself to 1-2 to avoid a cluttered design. Jamming a lot of separate graphics into one email signature can quickly over-complicate your design and make it more like a collage and less like a sign-off.

    A common graphic element to include in an email signature is your brand logo. This is a great way for people to quickly identify who this email is coming from, and it creates a stronger degree of recognition of your brand.

    Another common graphic element commonly used in signatures is a headshot of the email author. Putting a face to a name is a simple but effective way to build more of a personal relationship and create a feeling of trustworthiness just be sure to use a well-lit, well-shot and professional image.

    This email signature by Chanelle Villena gets the best of both worlds by using both a headshot and a brand logo within the signature. Do be sure to note, however, that these graphic elements have been balanced out with a simple, minimal design.

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