How To Create A Business Email

What Business Email Addresses Should I Create

How to Create Business Email & Use it with Gmail for Free

If you run a one-person business, you can probably manage with one email address that includes your name at your domain.

If you have multiple employees and departments, consider creating a unique email address for each employee that works for you, as well as department-level email addresses, such as and that go to all the relevant contacts in those departments.

Bluehost Business Email Step

To get setup with email using Bluehost, register and setup a Bluehost WordPress hosting account. The cheapest plans starts at $2.95/month and include up to five email accounts + you get a free domain name and one-click install WordPress hosting. Once you have a hosting account, you can use this guide to start using your email accounts.

Use this link to get a free domain name + hosting.

Once youre sign up, youll need to do the following to create your new professional email address.

1. Log into your Bluehost Control Panel.

2. Hover over the Mail link and open the Email Accounts tool in cPanel. Once you are logged in, you will see a form with several fields including Email, Password, Password , and Mailbox Quota.

3. Start typing in the name for the email address in the Email box. If this is your first email, you can simply create one for yourself using your name like or you can create a business use one like

4. Type in the password for this user and note the password strength. You want a really strong password for your business email addresses that includes multiple characters and numbers.

5. Type in a Mailbox Quota if you want to set a specific limit on the amount of storage that this user can handle. The default with Bluehost is 250 MB. You can increase this if you think it will be a public email address that receives a lot of traffic.

6. Click Create Account to submit and create your first business email address.

Because Just Any Old Name Wont Do

Of course, the big reason to get a business email set up is to gain access to any email address you want. Most companies opt for a format like , but it really depends on what your goals are.

If you think about it, you’ll need some good luck getting the exact name you want if you are still on something like Gmail, competing with those 1.5 billion other Gmail users. When you choose a private email service, the only limit to your name is your imagination .To reiterate, when you create a professional business email, you can have any name you want. Most importantly, you can choose your name combined with your business name.

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Choose Your Email Host

When you first get started with your business, you’re going to purchase a domain and hosting site.

One way to create a business email address is to look for the hosting package that includes business email. It’s usually an additional cost, but many users choose to set up their business email this way because of the ease.

If you choose this way of creating a business email, you’ll need to go to your hosting site and set up your email. Usually this means going to the “Email” section of your hosting site and choosing an email .

However, another way to set up email is to go through G-Suite instead of your hosting platform . Google will walk you through this process, so it’s usually as simple as 1, 2, 3.

Business Email Management Tips

How to Create a Free Business Email in Less than 5 Minutes

Three of the best features of professional business email include email forwarding and filtering, alias addresses, and mailboxes.

Smart ways to use Namecheap’s email forwarding and filtering:

  • Single-use set email forwarding when going on vacation or wanting someone else to receive all the emails that generally go to you.
  • Filtering send a selection of emails to another email account when you create a filter e.g., when a title contains new product name, send these to an employees account.

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Who Is My Audience

In all business writing, the audience is the top consideration. Who you are writing for will determine how you write your email. The reader will determine the tone, formality, and content of the communication.

Your emails reader may be your colleague, client, or supervisor. Each reader will have a different background, project knowledge, and priorities. You can use project acronyms with a colleague who has the same deep project knowledge as you do. Those same acronyms will be confusing to an executive who needs an update for budget forecasting.

With your audience at the forefront, you will always write a more effective email.

The audience includes all the people included in the sender fields. This includes the To:, CC:. and BCC: fields but main focus should be on those in the To field. Writing for the audience also means using these fields correctly.

The To: field is for the direct audience who needs to reply or take action from the email content. The CC: field is for readers who need to receive the email conversation for reference or clarity, but do not need to take action nor reply. The BCC: field is for the audience who only needs to see the initial email and none of the later chain of replies.

Incorrect usage of the sender fields is a common business email mistake. It occurs when the audience and their roles are not thoughtfully considered.

Follow The Instructions From Your Hosting Provider To Create Your Business Email

The details of this next step will look a little different depending on who you choose for hosting, although the follow the same general process.

Heres how to set up your business email with HostGator:

  • Log into cPanel. Find the Email section, and click Email Accounts.
  • In the form that appears, type the name youd like for your business email in the Email field.
  • Select the domain you want for the last part of the email address from the dropdown menu in the Domain field.
  • Choose a secure password for your email account. HostGators Password Generator can help you if you have a hard time coming up with one thats secure enough, and you can gauge how secure each password you try is in the Strength Bar that shows up below the form.
  • Click Create Account.

Its simple as that!

HostGator Product Manager Sean Dundon walks you through the process in this video:

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What Are The Benefits Of A Hosted Email For My Business

There are a number of benefits of using hosted email for your business.

First, hosted email gives you excellent performance and security. Since your business is the only organization using your email server, you can take advantage of all the available computing power to send and receive mail. Thats important for large businesses with many people sending and receiving emails, especially if those emails contain large attachments.

In addition, hosted email is flexible. If you need more storage space or more computing power in the future, your email host can simply connect another server to the one youre already using. More important, that connection can be temporaryso you can scale your email capacity up and down based on your businesss needs. While scaling up self-hosted email is possible, its expensive and theres no easy way to scale back down.

Another benefit of using hosted email for your business is that you can create an unlimited number of new email addresses at your custom domain. As a result, its easy to make an email for every employee at your organization, as well as to open email accounts for general purposes like customer support or sales.

Finally, using hosted email gives your business control over managing your email system. You can decide how big the maximum attachment size is for every new email address. You can also set up encryption or filters for organizing incoming mail.

Get Down To Business With Free Professional Email From Mailcom

How to Create a Business Email Address in 5 Mins (2021)

In business, the last thing you want to do is take your eye off the prize to worry about small thingslike email. Most free business email accounts cut corners and because of that, they fail to deliver the goods. At, weve designed our platform around your needs to create an email service that outperforms other work email addresses and puts you on the fast track to success. Complete with powerful tools, features and mobile apps weve revolutionized email from the ground up. This includes cutting-edge email security that protects your business correspondence and documents, safeguards your privacy, and keeps spam out of your inbox.

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What To Look For In Free Business Email Services Or Free Email Providers

All hosting providers offer business email of some kind. There are hosts that do not even configure this for you at setup, however. You may have to make manual record changes and go through a tangled nightmare in order to get your email setup.

This is why you need to look for email service providers that offer customer support and reliability first.

As your business email is so essential to the future of your company, you should decide on a free email provider that is going to consistently deliver high-quality hosting and security. Every business has individual needs, but there are some basic rules when choosing a hosting provider that you want to stick to. This is a good start for anyone who is just setting up their business email for the first time as well.

These features below describe the best email service providers available right now:

Reliable Hosting

You should always search for a hosting providers uptime and make sure that it is at least 99.99 percent. This means that the hosting provider rarely fails, and it means that your server will continue to stay up so you do not have issues with failed email messages.

Spam Filters and Security

Ease of Use

How easy is it to set up? That is a common question for those who do not have a business email. If you choose a good hosting provider, it should only be a couple of clicks to create a business email and start checking your inbox.


Advanced Features and Applications

Good Reputation


Test Your Email Address

Since Google confirmed that you correctly entered the MX records, this is technically not a necessary step.

But its the fastest way to take your new branded email for a spin inside the Gmail inbox.

Open another email account, Gmail, Outlook, AOL, it doesnt matter. Compose a new email and enter your new email address in the To field.

Write a random subject like First email and send it.

Now, head over to Gmail and log in with your Google Workspace credentials.

If you did everything correctly, you should see the test email you send from your other account in your inbox.

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You can also try composing and sending an email the other way around to confirm that you can send mails without issue as well.

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How To Create Free Business Email Accounts

In general, there are two ways to create a business email account either through your hosting provider or an external email hosting provider. In this section, well explain the former.

If you have secured hosting and a domain from Hostinger, all you have to do next is to set up the free business email addresses that come with your hosting plan.

Premium Shared Hosting and Business Shared Hosting users can create up to 100 free business email addresses. In contrast, Single Shared Hosting users can only create one free email account.

In the guide below, well discuss how to create a Hostinger email account.

The Importance Of Setting Up A Business Email Address

How to create business email for the website? » Tech Anky

One of the most important things to consider when starting a business is how to set up a business email for yourself and your staff. Even if your company is small with few employees, having professional business email addresses is one of the easiest and most effective ways to gain trust with potential customers and clients. Businesses that use professional email addresses appear more reputable which can lead to increased leads and sales.

Improve communications Create business email accounts to channel inquiries directly to relevant individuals or business departments, for example, and . This can help increase productivity and help customers to feel that their query has been sent to the correct department.

Stay out of the junk box These days many personal inboxes are being flooded with junk mail, and email providers are always making updates to enhance their junk filters. Using a professional email address is a great way to ensure your message does not end up in a potential clients junk mail folder.

Put yourself in the customers shoes Would you feel more comfortable paying an invoice sent from a Gmail account or a professional email address? For example, or ?

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Benefits Of Choosing Google Workspace To Create Professional And Customized Email Addresses

To be fair, Google Workspace is not the only tool you can use to create professional and customized email addresses for your business. Today, the world is full of WordPress hosting companies that you could use for the same purpose .

These companies guarantee you limitless customized email accounts.

However, Google Workspace trumps these companies and their services on many fronts. For example, it is not as unreliable, restrictive, insecure, and isolated as the other services.

Other than that, its also important to remember that Google Workspace is just as much a product of Google as Gmail, which has close to 1.5 billion active email users per month.

As for Google Workspace, it boasts of a user base featuring more than 4 million businesses. Over 80 million educators and students also prefer Google Workspace.

Other benefits associated with this service include:

  • Guaranteed professional email address for your business
  • Insurmountable security and spam filters
  • 30GB of storage, which is twice what you get from your free Gmail account
  • Allows you to manage your emails even when you are offline
  • Easily accessible anywhere on mobile, web, or tablet
  • Grants each user up to 30 email addresses

Business Email Tip #: Set Your Name And Profile Picture

If you are using a typical email client with your business email such as Gmail, then you can change certain settings within your email address to ensure that people can identify who you are. This includes setting up your full name, profile picture, and signature .

This adds credibility to your name so that when customers or clients email your address, they are able to see your name and know that they are reaching out to the right person.

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