How To Create A Business Email Account

How To Create A Free Business Email In Less Than 5 Minutes

How to Create a Business Email | Complete Setup with Gmail for Free

Are you looking to create a free business email address?

A business email address gives your business a sense of credibility and makes your customers feel that youre here to stay and serious about your business. You might even get a few unreliable ways to create a free business email address with Gmail.

But in this article, well show you exactly how to create a free business email in less than 5 minutes.

Choose Your Email Host

When you first get started with your business, you’re going to purchase a domain and hosting site.

One way to create a business email address is to look for the hosting package that includes business email. It’s usually an additional cost, but many users choose to set up their business email this way because of the ease.

If you choose this way of creating a business email, you’ll need to go to your hosting site and set up your email. Usually this means going to the “Email” section of your hosting site and choosing an email .

However, another way to set up email is to go through G-Suite instead of your hosting platform . Google will walk you through this process, so it’s usually as simple as 1, 2, 3.

Use More Professional Business Emails With G Suite

Bluehost provides a bunch of business email features. However, it lacks advanced and more professional features. If you want to manage your business emails more professionally and efficiently, you need to use a premium service like G Suite.

G Suite is a paid Gmail service, also known as Gmail for Business. In addition to creating professional business emails, G Suite offers a host of file sharing, storage, connecting, and team building platforms which will help you grow your businesses exponentially.

It has different pricing plans you can choose from. The basic plan costs $6 per user per month and comes with 30GB storage capacity.

Above all, G Suite offers fully dedicated 24/7 technical support and keeps your business email accounts guarded every time. If you have a budget for branding your emails, G Suite is the best choice for you.

Recommended Reading: How Do I Recover Deleted Emails From Gmail

How To Create A Custom Email Address In 3 Simple Steps

Kelly is a former Google Tech Entrepreneur and Apple Developer who has counseled businesses of all sizes and growth stages. You can find her expertise across Fit Small Business in , business website, and business trend content.

This article is part of a larger series on Business Email.

The easiest way to create a custom email address is to get your domain and email hosting directly through the same platform, such as Google Workspace. This way you wont have to buy a domain separately and manually connect it, eliminating the headache of configuring DNS servers and coming with the added benefits of top-notch email security and productivity and collaboration tools. Get started with .

Heres how to set up a custom email address in three steps:

Set Up Email In The Mail App

How to Create a Free Business Email Address in 5 Minutes ...

If you have Windows 10 or a later version and you sign in with a Microsoft account that has an Outlook.com, Live, Hotmail, or MSN address, that account is added to the Mail and Calendar apps. You can add that email account and many other email accounts to the Mail and Calendar apps to start sending and receiving email and creating and managing events.

Notes:

Recommended Reading: Finding Archived Emails

What Is A Website

A website is a set of internet pages that provide information or details about your business. You will use your DNS manager to map the IP address of your Webhosting provider to your domain. This ensures that whenever someone types www.yourdomain.com in the browser, the correct pages from the Webhost get displayed and the readers are able to access the relevant information from your website.

How To Create A Business Email Account In An Instant

Having a business email address is essential for any brand or business looking to grow its online presence.

A business email address allows you to use your companys domain name instead of a generic one. In place of something like , you will have a branded email address similar to .

This guide will walk you through how to create a business email address. Well explain the reasons why a professional business email address is essential, what the requirements to have one are, and a few ways to set it up.

Also Check: How Do I Recover Deleted Emails From Gmail

Free Business Email With Bluehost Difficulty Level: 1/10

1. Go to Bluehost.com and create an account. If you already have a Bluehost account, you can skip to step 2.

2. Click on Web Hosting and select a plan. Even the base plan on Bluehost includes free business email hosting for less than $3/month.

3. Once you have set up your account, log in to your cPanel account. To get to cPanel, make sure you are logged into your Bluehost account and go to your Control Panel. Click log in and enter your username and password.

4. After logging into cPanel, click on Email Accounts under Mail. This loads your Bluehost email management tool.

5. Enter in an email and password. You can also set your mail quota. You can leave this alone for it to stay at default, which is 250 mb.

6. Click Create Account to finish setting up your first email address.

You should pick professional business names that are easy to remember for your first email accounts such as:

In addition, you can set up additional security options including SpamAssassin to help with catching spam in your business email account and preventing data breaches.

What Is A Business Email

How to Create A Business Email For Free (And Use It with Gmail)

A business email differs from the normal emails by the domain name, which is provided at the end of the email. It does not contain generic names like Gmail, Yahoo, etc., but contains the companys domain name. The professional email plays a vital role in establishing trust and faith for the company in the clients mind.

Example: xyz@abc.com

Don’t Miss: How To Find Email In Archive

Rule #: Keep Your Branding Consistent

Always work backwards.

You may be a one-man-show right now, but do you plan to stay as you are or do you intend to grow your business?

If you havent already, you need to call your business something.

You could go by your name, or you could have a registered company name.

If your website is johndoeconsulting.com, your professional email address needs to have the same domain name in order to keep your branding consistent.

Why is this important?

Firstly, keeping your branding consistent is professional. And because its professional, it immediately builds trust.

Think of it this way: you receive two emails one is from , with the subject heading, SEO consulting services, and the other is from , with the subject heading, SEO consulting services.

Which of these email addresses will you trust more?

Yep, you got it. If youre in the market for SEO consulting services, youll probably toss the first email account into the spam folder, but have a squiz at the second.

In the mind of the recipient, it boils down to this:

  • Free gmail.com or yahoo.com email address = wannabee business, not an actual business
  • Customised, valid email address = a real business

A professional email address that is consistent with your brand, and which uses the same domain name as your website and shop front, builds trust.

And online, it is trust which sells.

Where Can I Get More Help Setting Up My Custom Email Address

The best source for help setting up your custom email address is through the provider where you purchased your domain name. For example, if you registered your domain through Bluehost, contact its customer service team for additional troubleshooting help via phone or live chat. If youd rather have someone set up your custom email address on your behalf, you can find technical support freelancers on Fiverr for as little as $5.

You May Like: Accessing Archived Emails In Gmail

Business Email Tip #: Secure Your Email Addresses

Business emails need more secure passwords and spam filters than your typical address. Unscrupulous hacking, phishing, and spam activities can destroy your business email and even lead to more dangerous data breaches within your organization.

Some hosting providers will provide spam assistance. For example, you can use SpamAssassin with Bluehost to protect your business email accounts. This spam filter creates certain filters that will automatically block malicious spam activities, but you can also set up additional filters to catch other activities particular to your business and industry.

Can I Use A Domain As My Business Name

How to Create a Free Business Email in Less than 5 Minutes

When setting up a Sole Trader, the business name can be registered using a domain name such as businessname.ie or businessname.com. However, limited companies cannot be registered under a domain name. Instead, an existing Irish company could register the domain as a business name under the company.

Did You Know When you form a new company or register a business name with Company Bureau we will include a free .ie or .com domain name for one year.

Read Also: How To Email A Video That Is Too Large

Using Microsoft 365 Hosting

Official Website: Microsoft

Visit Microsoft Office 365 or click on the link given. The specified link will lead you to the Microsoft home page, where you would look for various web hosting plans.

#1) Choose Plan

A screen will be visible as shown below. Choose the package based on services needed.

The below screen will open.

#2) Choose Domain Name

Create your user Id and log in for further steps. A window will open asking the user to input business details as shown in the image below.

After completing all the steps, a window will appear asking the user to log in as shown in the image below.

Now, from the admin panel select Setup> view.

Then look for the Domains option and fill necessary details to link your DNS records as shown in the image below.

#3) Adding Office 365 Settings To Outlook

After setting up these hosting plans, the user has a choice to merge them to Outlook. By using the steps mentioned below user will be able to sync the business email to outlook.

Open Outlook on your system as shown in the image below.

A window will open. Click on Account Settings.

A window will open as shown in the image below.

Double click on your profile as shown in the image below.

Change the Incoming mail server to outlook.office365.com and Outgoing mail server to smtp.office365.com as shown in the image below.

Make all the respective changes and the final settings should look like as below.

Press OK and click on the Next button. A dialog box will appear.

How Can I Connect My Account To Outlook

Our Hosted Exchange package includes the Outlook email client as a downloadable option. After installing, you can set up your email address in Outlook in just a few steps. Doing this will enable you to synchronize your mailbox, contacts and appointments. Depending upon which version of the client you use, the method by which you add your email address in Outlook may differ slightly. You can find step-by-step guides relating to this in our Help Center.

Also Check: How To Get Your Old Email Account Back

Set Up Gmail With Your Business Address

Ready to start using Gmail with your Google Workspace team? Once you sign up for Google Workspace and verify your domain ownership, you can start using your business or school address with Gmail. Here’s how to begin:

  • Create user accounts Each user in your organization who will use Gmail needs their own Google Workspace account.

    An account gives each user a name and password for signing in to Google Workspace, and an email address at your domain.

  • When you’re ready to go live with Gmail, redirect your domain’s MX records to Google servers. Do this after creating user accounts for people who will be using Gmail with your domain.

    Advanced deployments: If you’re deploying Gmail alongside your existing mail service, such as for a pilot, visit these advanced email delivery options.

  • Access Your Email Account

    How to create a business email address – Get 5 email accounts for free

    Now that youve created your free email account, your email address is ready to be used.

    But first, you have to connect your email address to a webmail application like Gmail or Yahoo mail or a desktop email client such as Microsoft Outlook.

    For that, you need to start by logging in to your Bluehost dashboard just like you did in the previous step. Now click on Advanced ยป Email Accounts.

    Youll now see the email address that you just created. Now click on the Check Email link just next to your email address.

    As a result, youll see a new window where you can see the default webmail application options. You can choose one from the given options.

    Lets select horde for now. You dont need to make any other changes here. Your email account interface will now look something like this

    These webmail applications generally need no separate setup. But the only problem is youll have to log in to your Bluehost account every time you want to access it.

    But dont worry. You can use a desktop email application as an alternative. By doing that, you can access your email account directly without logging in to your Bluehost account.

    Besides, you dont have to do anything extra. Bluehost will auto-detect your application and offer you the necessary settings. Youll find these options right below your webmail applications, and theyll include MX records, IMP, and POP3 settings.

    Don’t Miss: How Do I Delete Multiple Emails On My Iphone

    What Is A Domain

    If you want to provide internet or online presence for your business, the first step is to get your own domain. A domain name is typically formed by combining your business/ organization name with a standard internet suffix called TLD . The domain names look like yourdomain.com or yourbusiness.info. A domain cannot do anything on its own. When you register a domain, the registrar provides a DNS Manager which holds the critical details like the IP Address of your website, MX records to deliver your email and so on.

    In case you do not own a domain, you can buy a new domain from Zoho.

    How To Troubleshoot The Google Workspace Setup

    Can the Google Workspace setup work seamlessly every day? Well, thats not possible. Therefore, it is imperative that you know what to do in case problems arise.

    More importantly, it pays to know a few troubleshooting tips that keep you from calling your webmaster every time.

    Nevertheless, you have to stay in touch with the company that offers you web hosting services.

    You may also find useful information by going through the document Google Workspace provides containing names of web hosting firms.

    That same list also has names of the firms that provide domain registration services.

    If you need information to help you troubleshoot some of these Google Workspace-related problems, then you will love the following section.

    First, you need to understand that Google provides several powerful tools for solving most of the common problems Google Workspace faces. These include:

  • Browser debugger
  • Log Analyzer
  • Mail
  • The beauty of it all is that these tools are quite easy to use. Therefore, you do not have to be an expert with years of experience and training to use them correctly.

    Typically, though, the Google Workspace Status Dashboard has all the answers you need to some of the most common problems.

    Before embarking on any troubleshooting, you could visit the dashboard first.

    Social media, especially Twitter, features tons of useful information worth checking out when you want to troubleshoot the Google Workspace too.

    Read Also: How To Email A Video That Is Too Large

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox