How Do You Send A Secure Email In Outlook

How To Send A Fully Encrypted Email In Outlook

How To Send Secure Email In Outlook 2010

Microsoft Outlooks email encryption services arent as secure as you may believe. This is because Outlook encrypts email using S/MIME and Office 365 message encryption, which both rely on the sender and recipient having it enabled.

You may not be protected when emailing a recipient who uses an email platform that doesnt support S/MIME or Office 365 message encryption. Free webmail users such as clients on Gmail, Yahoo, and iCloud often wont have the functionality needed for robust email encryption.

In 2019, cyber criminals hacked webmail client Outlook.com and gained access to sensitive private information, including email subject lines, folder names, contact lists, and some email content. Using end-to-end encryption is the only way to make sure that your Outlook email messages and attachments are entirely secure, both while in transit to your recipient and sitting at rest in an inbox.

How To Encrypt Email Attachments With A Password Protect Tool

To look for a password protect tool for all the attachments formats, like photos, videos, PDF, .exe/.ddl files, etc, you can use EaseUS LockMyFile.

It can hide files, password protect a folder, or encrypt a Zip file any files with Advanced Encryption Standard 256-bit keys to keep your USB data safe.

Easy to use with graphical user interface, friendly to all the users.

  • Hide your important files/folders on a local disk, USB flash drive, or external hard drive. Make your folders completely invisible and unsearchable.
  • Password protect a folder or file. Newly added files become password protected automatically.
  • Protect files, folders, drives from being edited or deleted with the read-only option.
  • Set passwords for your folders to share over the network to limit access to them.

Now, free download this file lock and encrypt program to password protect and send email attachment files.

Step 1. Enter “easeus” to launch EaseUS LockMyFile, register with a valid email and a license code.

Step 2. Click File Encryption under More Tools > Click Add Files or Add Folders.

Step 3. Select important files or folders that you need to encrypt, and click Open.

Step 4. Select the encryption mode: Encrypt to gfl or Encrypt to exe.

Step 5. Browse a safe location on your PC, rename the encrypted file or folder, and click Save to save the encrypted files/folders.

How To Encrypt Email In Outlook

Just like Gmail, Outlook.com uses TLS encryption to protect the connection with a recipient’s mail service provider. The problem with TLS is that it protects messages only while they’re in transit and doesn’t guarantee that they’ll stay encrypted after they reach the recipient’s service provider.

Microsoft implemented its own Outlook email encryption system, which ensures that your messages always remain encrypted and don’t leave Microsoft’s servers. Outlook email encryption is available to Office 365 Home or Office 365 Personal subscribers, and it could hardly be any easier to use.

To send an encrypted email message in Outlook.com:

  • Log in to your Outlook.com account.
  • Select the encryption option from the ribbon.
  • Compose your message and click Send.
  • Outlook.com users can read encrypted email messages just like regular messages. The users of third-party mail services receive a message with instructions for how to read the encrypted message.

    Also Check: How To Get An Old Email Account Back

    S/mime Encryption For Outlook

    S/MIME encryption can be tricky to configure namely because your intended recipient will need to be using an email service that supports S/MIME and have it set up and ready to rock. This is pretty unlikely. S/MIME requires that you acquire a certificate to validate your identity and, of course, requires that your recipient have one, too. It’s a lot of legwork, and to make matters worse, S/MIME can be rendered totally ineffective if an encryption key gets lost or falls into the wrong hands.

    • All in all, S/MIME is probably only going to be used effectively by folks whose workplaces already have it set up.

    OME Encryption for Outlook

    With Office 365 Encryption, you won’t need any certificates to send encrypted messages. You will need a valid subscription, however, which can set you back a pretty penny. Whilst sending encrypted emails via OME is straightforward, your recipients will have a bit of work to do to access the message. OME requires recipients to either sign in to an Office 365 account or confirm their identity via a single-use password, sent as a code to a mobile device or email account. Some recipients won’t have a problem with this, whereas others may struggle to understand what’s asked of them, or be unable to presently confirm their identity.

    • Although, OME can successfully send encrypted emails to recipients using email clients other than Outlook!

    What about Encryption Add-ons for Outlook

    Additional Things To Know About Sending Encrypted Emails In Outlook

    How to Encrypt Email in Outlook 2016

    If youve decided that you want to set up S/MIME for your Outlook account and secure your email this way, there are a few other things to note before you do so. Here are a few essential things to keep in mind when setting up S/MIME on Outlook:

    • You need Internet Explorer 9 or later to use this feature, both as a sender and recipient.
    • S/MIME encryption applies only to recipients within your organization. Anyone else that receives an encrypted Outlook email wont be able to decrypt it.
    • If at least one of your recipients has a S/MIME certificate, Outlook will send the encrypted email to all intended recipients, regardless if somebody else doesnt have this feature enabled.
    • If you send an unencrypted but digitally signed email to a recipient outside of your organization, they will be able to read the content within it, but may not be able to verify the signature.

    Also Check: How Can I Get My Email Back

    Why Is Email Encryption Important

    Email encryption is important because it protects you from a data breach. If the hacker cant read your message because its encrypted, they cant do anything with the information. Since 2013, over 13 billion data records have been lost or stolen. The average cost of a data breach in 2018 is $3.86 million. This number has grown by 6.4% since 2017. Data breaches can be costly because they take a while to identify. In 2018, the mean time to identify a breach was 197 days and the mean time to contain it was 69 days. Email encryption is a preventative measure you can take to avoid being part of a cybersecurity statistic.

    How Do I Send A Secure Email In Outlook

    Sending an unsecured email can be likened to writing sensitive information on a sticky note and leaving it on someone else’s desk: anybody can intercept and share that information. Fortunately, there are ways to ensure your emails are safe from the prying eyes of hackers through encryption, meaning your message no matter how sensitive is seen only by the intended recipient.

    An encrypted message is changed from plain text into ciphertext, which is unreadable and remains that way until it reaches its destination. That means that even the most determined hacker won’t be able to gather sensitive information from the email. Once it arrives with the intended person, the encryption is removed, provided their identity has been confirmed.

    Read Also: Why Is My Email Not Updating

    How To Send A Secure Email

    How do I send a secure email?

    You need to encrypt an email to ensure you are sending a secure message. There are many third-party or add-on email encryptions services available. However, you must know exactly what type of encryption you are using to understand how secure your message is. Google, for instance, uses TLS encryption, which only protects emails while in transit and while at rest. This type of encryption means that your messages are more vulnerable when interacting with your email, whether you are writing it or reading it.

    How can I send a secure email for free?

    Since encrypting emails is such a vital part of internet security, many free email-encryption options are available that will likely work with your existing email account. Two of the most popular free email encryption tools are FlowCrypt and Infoencrypt. Although email platforms like ProtonMail and Outlook offer free in-house encryption. This type of encryption means you dont have to go through a third party to get the same or better encryption services.

    Is Gmail considered a secure email?

    Yes, Gmail is considered a secure email. There are mechanisms in place, such as the Google password manager, that provide email security. However, due to Gmails TLS encryption, it is also an encrypted email.

    What is the difference between secure email and encrypted email?

    Is it safe to send confidential information in an email?

    How Do I Encrypt Multiple Messages

    Email Encryption for Microsoft Outlook – How to send and receive secure emails directly from Outlook

    If you want to set all your outgoing messages in an encrypted format, all your potential recipients should have your Digital ID in order to view your messages.

  • Navigate to the File Menu and click on Options.
  • Select Trust Center and click on Trust Center Settings.
  • On the left-side pane, go to the Email Security tab.
  • Tick the box for Encrypt contents and attachments for outgoing messages option.
  • If you want to change additional settings like selecting a specific certificate, then click on Settings.

    Read Also: How Do I Get Into An Old Email Account

    Regularly Update The Password For Your Microsoft Account

    In addition to updating the password for your Outlook Data Files and folders, it is essential to ensure that you regularly update the password for your online Microsoft account. To do so, follow these steps:

  • Log in to your Microsoft account and click the profile icon in the upper right.
  • Select View Microsoft account from the drop-down menu.
  • Click Security from the menu that appears across the top of your screen.
  • Click Change Password from within the security basics menu.
  • Verify your identity via email or text code.
  • Type your old password followed by a new password .
  • Updating your password regularly protects against brute force attacks and phishing, which may have left your old password vulnerable to intruders. To be secure, you can set it to remind you to update your password every 72 days. If you have a password manager, you can use it to auto-generate a strong password each time you are asked to update it.

    Features And Cost Of Outlook Email Encryption

    Features and pricing differ greatly from provider to provider. Trustifi, for example, empowers users to fully control their email security, tailoring services to each individuals and organizations needs. Trustifis NSA-grade encryption and full inbound and outbound protection offer an unmatched email encryption solution. Moreover, Trustifi allows users to easily and efficiently recall, block, modify, and set expiration times even on previously sent and delivered emails. And because Trustifi offers customized solutions, plans and pricing can be tailored to each organizations needs and resources.

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    How To Encrypt Email

    • 6 minute read

    Email encryption is the process of disguising the content of your email messages to protect them from being read by unwanted parties. Sensitive information such as social security numbers, passwords, login credentials and bank account numbers are vulnerable when sent via email.

    When encrypting emails, its important to encrypt all of them, not just the ones with sensitive information. If only some of your emails are encrypted, it is a red flag for a hacker and could make your inbox even less secure. They will only have to hack into a few emails rather than sift through hundreds to find data they can use. We explain how to encrypt emails on multiple providers and summarize our tips in an infographic.

    What Encryption Options Are Available For My Microsoft 365 Subscription

    How to Set an Encryption to Your Email in Outlook 2016 SUPPORTrix

    For information about email encryption options for your Microsoft 365 subscription see the Exchange Online service description. Here, you can find information about the following encryption features:

    • Azure RMS, including both IRM capabilities and OME

    • S/MIME

    • Encryption of data at rest

    You can also use third-party encryption tools with Microsoft 365, for example, PGP . Microsoft 365 does not support PGP/MIME and you can only use PGP/Inline to send and receive PGP-encrypted emails.

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    Ways To Send Encrypted Messages In Outlook

    With time, Microsoft Outlook has gained a lot of popularity and usage in all industries because of the robust features that it provides to its users. As its users are increasing and email crime is also rising, Outlook is working on its email security so that its users can send secure messages or secure emails in encrypted form.

    Two years ago, in 2019, attackers hacked the web application of Outlook and gained some sensitive information like some emails, email subject lines, shared files and confidential data. But now, Outlook has worked on the security that protects the platform and the emails sent and received, contacts, notes, and all other shared files and data.

    Here are the three compatible Outlook email encryption methods that help to send encrypted emails that range from built-in email encryption options to third-party add-ins:-

    • Using Certificates to Encrypt Emails
    • Office 365 Message Encryption
    • Outlook Email Encryption Add-ons

    The encryption methods can be different for different persons. The choice of encryption option or method is mainly based on the factors like pricing, features provided, compatibility and usage.

    Now lets see the above three mentioned encryption methods one by one.

    Some Points To Remember

    • SSL encryption is indicated by https at the start of a web address rather than http.
    • A public key will encrypt an email.
    • A private key will decrypt an email
    • Both PGP/MIME and S/MIME require the sender and the recipient to install security certificates.
    • PGP doesnt require a digital signature in advance to send an encrypted email.
    • When a message is sent it is protected by a Public Key Infrastructure .
    • PKI employs both private and public keys.
    • Email encryption is required to protect both Data at Rest as well as Data in Transit.
    • Data in Transit is an email that is being sent.
    • Data in Transit is the information that is being saved on the cloud, files or documents.
    • STARTTLS can only work if a valid certificate is present in the receivers email server.
    • A lot of email services require third-party downloads in order to solve compliance issues.

    Recommended Reading: Find My Icloud Email

    Install Digital Id In Outlook 2010 2013 2016 2019

    To set up a digital certificate or Digital ID in Outlook 2010, 2013, 2016 you have to follow the given steps.

    After getting the Digital ID from certifying authority, we have to set up Digital ID in Outlook.

    Follow the given steps to Specify Digital ID in Outlook.

  • Go to the File tab, Click Option then Trust Center.
  • Now, Click on the Trust Center Setting.
  • Click on the Email Security tab, Under Encrypted e-mail, click Setting.
  • In Security Setting Preferences, Click New.
  • In Security Setting Name, enter a name.
  • In the Cryptography Format list, select S/MIME.
  • In Signing certificate, click on the Choose button, and select a certificate that is valid for digital signing.To find the certificate is valid or not for digital singing click on View Certificate properties.
  • Then, Select Send these certificates with the checkbox of the signed message.
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