How To Scan Documents To Email
Scanning documents is an important step to making a digital copy of your documents. This saves your important physical documents and files from getting lost. Furthermore, it is also easier to organize a scanned document.
So, how do you scan a document? And what if you want to send it over an email?
In this article, we have covered different methods you can use to scan documents so that you can email them.
How To Email A Scanned Document
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This wikiHow teaches you how to send a document you’ve scanned to another person via email.
From The Same Computer Scan And Email
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About Optical Character Recognition
Optical character recognition , sometimes called text recognition, is a process that makes text within a PDF recognizable, searchable, and readable by other types of programs or apps. Many scanner apps, such as Adobe Scan, apply it to PDFs automatically, or you can select this option in the preferences. As of the iOS 11 release, the scanning feature in Notes for iPhone doesn’t apply OCR to scanned documents, nor does Google Drive.
From Scanner To Computer
Place your document face down on your scanner’s glass, again, ensuring the glass is clean.
Open the scanning software on your computer and select the scan to be saved in a “PDF” format.
Name your file, specify the directory you want the PDF file saved in and hit “Preview.”
Preview your scan and hit “Scan” if you’re satisfied with how our document looks.
Open your email program and address your email. Type in your subject, message and attach your scanned PDF file from the folder it was saved in. Send your email.
Machines differ, and the process to achieve the desired actions and buttons you push will vary. Consult your machine’s specific manual for instructions directly related to your machine’s make and model.
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How To Scan A Document To Email On Macos
Here are the steps for scanning a document to email on your Mac device:
Connect your document scanner to your Mac device and turn on both devices.
Open your “System Preferences” and open your “Printers and Scanners” menu.
Select where your scans “Save To” so that you can find them and insert them in your email.
Scan your document pages and open the email you want to include the file in, then insert or drag and drop the scanned file.
How To Scan And Email Documents On Desktops
If youd like to scan and email documents using your desktop, youll first have to set up your hardware. Youre going to need a printer with a scanner or a standalone scanner to do the job.
Most operate the same you place the page inside the scanner and then hit the scan button .
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How To Scan A Document To Gmail
You can use Gmail to send and store scanned documents. While there isn’t a direct way to send scanned documents to your Gmail account, you can scan the documents to your computer and attach them to emails in Gmail. Then, you can just send the documents to your coworkers, clients and employees. You can also send the emails to yourself as an impromptu document archiving solution.
Make your scanner is plugged into your computer, and that the scanner’s software is installed on your computer.
Place your document in the bed of your scanner and scan the document. Different manufacturers and models follow different scanning procedures make sure that you follow the manufacturer’s instructions to save the file as a PDF or TIFF file as you desire.
Open your Web browser and log in to your Gmail account.
Navigate to and select the scanned image in the File Open dialog window that appears.
Send the email. You can either send the document to someone else by adding their email address to the “To” field, or send it to yourself by adding your own email to the “To” field for archiving purposes.
G.S. Jackson specializes in topics related to literature, computers and technology. He holds a Bachelor of Arts in English and computer science from Southern Illinois University Edwardsville.
How Do I Scan A Document And Email It From My Iphone Or Ipad
You can search a document by email in a variety of ways. A standalone scanner or a multi-function printer may be used to scan your paper. However, scanning documents with your cell phone or tablet is the most convenient method. You can scan a document to email without a device, printer, or scanner by doing so. You can scan papers to your iPhone or iPad and then email the electronic copy of the paper in PDF format. Isnt it amazing how easy it is? Consider yourself out of the office or on a business trip when you need to deliver any personal or business documents to others. And you dont have a computer, scanner, or printer all you have is your iPhone or iPad, which you can take with you everywhere you go. You can then take your iPhone out of your pocket and use it as a portable scanner to scan a document to PDF. Youll be able to scan any paper document, receipt, book, or other items with your iPhone, iPad, or iPod touch, and then submit the scanned documents via email from your iPhone iPad. Check out the steps below if you want to give it a try.
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How To Scan A Document
Example of a flatbed on a scanner
Example of a feeder on a scanner
Why Scan And Email Documents
The process of scanning documents and emailing them is faster, more secure, and cost-efficient. Businesses are adopting digital documents as the new norm to help lessen their carbon footprint, save money, and speed up business processes.
Mailing documents doesnt ensure the recipients will get them. And waiting weeks to get signed documents back only slows down processes that would otherwise take hours to perform using email.
If this interests you, then learn more about scanning documents using your mobile or desktop device. Or better yet, start creating documents and converting them into PDF. This way, you can eliminate the use for paper altogether!
Have you ever created or signed a digital document? Let us know in the comments if and how it improved your workflow!
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How To Scan With Your Phone
How To Scan A Document Into A Computer
There are many reasons people need to scan documents or photos into their computer. A couple common reasons include sending paperwork to someone across the country immediately, and the use of mail or other shipping methods are not fast enough. A person might be going paperless, but still want to keep important documents handy. They also may have printed photos that they want to transfer digitally to their phone or other devices.
While the methods vary slightly for different models of scanners, the following steps walk you through how to scan a document or photo into your computer.
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Scan And Email From Iphone Using Ios 12 Scanning Feature
How to scan and email from iPhone? In Apple’s latest update for its iPhone and iPad devices, it include a hidden but powerful feature in one of its default apps. Specifically, Apple has released a document scanning feature built into its ‘Notes’ app. Not many people know of this feature since it has not been very widely announced by Apple, despite the huge need for a scanner feature like this for working adults.
To access the scanning feature, you need to locate and open the ‘Notes’ app, and tap on the small button which resembles a circle and a plus sign. You should see some menu options appearing. Then, select on ‘Scan document’ which should take you into scanning mode.
To scan a document in scanning mode, simply poijt your camera at the document you want, and the the automatic detection feature will detect your document and create a scan from it.
How does it fair to scan and email from iPhone using iOS12’s scanning feature? We noticed that it is not exactly easy to create PDF from iPhone scan immediately, and we may have to turn to a scanner app which provide features to export to PDF for this.
The Best Way To Scan Documents On Android: Google Drive
If youre using an Android device, the best way to scan documents is through the app, which comes pre-installed on pretty much every Android device these days.
You can scan documents directly into Google Drive by tapping the + button in the lower-right corner of the home screen.
When the menu slides up from the bottom, select Scan.
It may ask for permission to access the the phones camera. If so, tap on Allow.
When you are ready to scan your document, fill up the screen with the document as much as you can and tap the blue capture button. You can also shed a little light on the document by tapping the flash icon next to the capture button if your device has a flash. If your device doesnt have a flash, this option wont appear.
After you scan the document, a preview of it will immediately appear. Dont worry if it looks like most of the document is cut off. This is where the crop tool comes into play. Tap on it to make cropping adjustments.
Tap, hold, and drag on the dots to change the area that is scanned and uploadedyou likely only need to mess with the corner dots for this.
Once finished, tap on the checkmark in the lower-right corner of the screen.
You have three options immediately after scanning something:
- Tap the plus icon to add more pages to the document.
- To redo a scan, tap the circular arrow in the middle.
- Tap the checkmark icon to finish and upload the document to Google Drive.
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Scan And Email Documents On The Desktop
If you use a Windows or Mac, heres how you can scan and email documents.
How To Scan On Android
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How Do I Scan From A Printer To An Email
All printers should be able to print emails, but some printers can also add things to email messages in the form of attached documents. If you have a printer with scanning capabilities, you can email pictures or documents, or send signed papers through email. Such printers also work as fax machines.
Open the top of the printer and lay the document or picture face-down on the scanning surface.
Close the lid and open up the program for the scanner/printer on your computer. Most of the time, when you install the scanner/printer, there is an icon for it on your desktop or in the list of programs available through your “Start” menu.
Choose “Save As” when the scanned document comes up on your screen, then give it a name and save it on your computer.
Open your email program and select “New Message” or “Compose.”