How Do You Make An Email

Setting Up A Gmail Account

How to Create a Gmail Email Account From Scratch

To create a Gmail address, you’ll first need to create a Google account. Gmail will redirect you to the Google account sign-up page. You’ll need to provide some basic information like your name, birth date, gender, and location. You will also need to choose a name for your new Gmail address. Once you create an account, you’ll be able to start adding contacts and adjusting your mail settings.

To create an account:

  • Click Create account.
  • The sign-up form will appear. Follow the directions by entering the required information.
  • Next, enter your phone number to verify your account. Google uses a two-step verification process for your security.
  • You will receive a text message from Google with a verification code. Enter the code to complete the account verification.
  • Next, you will see a form to enter some of your personal information, like your name and birthday.
  • Review and Privacy Policy, then click I agree.
  • Your account will be created.
  • Just like with any online service, it’s important to choose a strongpasswordin other words, one that is difficult for someone else to guess. For more information, review our lesson on creating strong passwords.

    When Shouldnt You Send Mass Emails

    Though mass emails are a great way to reach a lot of people at once, you can run into some problems when sending a single message. Theres a problem with a mass email: its not personal at all. So when youre sending a message that needs to look personalized, sending a mass email is not the best option. Lets say you want to send a pitch deck to investors.

    Sending a mass email without mentioning their first name or any other specific information will just make it look like you dont really care whether they reply. Often, personalized emails will guarantee a higher success rate, as it looks like youre really putting in the effort to connect with these investors.

    The same problem occurs when you send out an email to a company you want to connect with to talk about potentially signing up as a new client. Most people get at least a dozen random emails a day that dont look personal in any way. And its a shame because it simply looks like you havent really put any thought into who youre talking to.

    Using Hi, rather than Hi Stephen, for example, already shows that you are most likely sending the same email to several people. As a new potential client, the approach of sending an email that is not personalized whatsoever will look bad. Its obvious that you havent put much thought into why you are reaching out to this person.

    Can I Use Two Email Addresses In One Gmail Account

    Yes. Having two or more mailboxes is a great way to keep track of different accounts. For example, you might use one account for your business and one account for your personal email accounts. They also come in handy if you want certain tasks prioritized over others every day, or maybe just one persons messages that need to be prioritized over all other emails.

    Also Check: How To Unarchive An Email In Outlook

    Create A Meeting In The Outlook Client

    There are two ways to create a meeting directly from an email in the Microsoft Outlook desktop client.

    The first method is to select the email and click Home > Meeting in the ribbon.

    Alternatively, open the email by double-clicking it and click Message > Meeting in the email ribbon.

    Whichever method you choose, a new meeting request will open with the contents of the email in the body of the request, and the recipients as attendees. Anyone in the To field of the original email will be a Required attendee, and anyone in the CC field will be an Optional attendee.

    If you want to convert it to a Teams meeting, click the Teams Meeting button in the meeting request.

    Simple Steps To Create An Email Group In Outlook

    New Email Address

    Here we will show you how to create a group email in Outlook in two parts.

    In Part 1 we will make a contact list of recipients and in Part 2, the process of sending group emails in professional way.

    Part 1: Creating a CSV file and export

    If you are using group email in Outlook, you need to make a CSV file of your contacts. Follow the below steps to do the same.

    Step 1- Log into your Outlook account and click on the File menu, it will open a dialogue box as shown below

    Step 2- Choose Open & Export > > Import/Export

    Step 3- Click on Export to a file and Select Next

    Step 4- Select Comma Separated Values and hit Next

    Step 5- Click on Contacts and select the folder where you want to export it. Click Next to proceed

    Step 6- Name the File and click Save. Your Outlook contacts will be saved as a CSV file in your system

    Part 2: Sending Email Campaign

    After creating a CSV file of all our contacts, now let us learn how to send a group email campaign with outlook in the below steps.

    Step 1- Sign up with SalesHandy

    • To create a group email in outlook, you first need to SignUp with SalesHandy using your outlook account.
    • Once you Log In, you will be directed to the SalesHandy Dashboard

    Step 2- Creating Campaign

    • Use the Email Campaign option from the Dashboard and click on New Campaign

    Step-3 Contact List

    • Import the CSV file that you created in Part 1
    Step-4 Select account
    • This is for users who have multiple accounts. You can select your Outlook account from the options

    Don’t Miss: What Does Cc In Emails Mean

    Using Bcc To Send A Mass Email And Hide Recipients

    When youre sending out a new email, you have several options to select recipients:

    Type of receiver

    What it means

    These are the primary receivers of the email. Every recipient will be able to see the To: recipients of an email.

    The receivers are only added to the list because they should be aware of the contents of the email but do not necessarily have to engage in the conversation. Each recipient will be able to see all the To: and CC: recipients

    BCC:

    These are the blank recipients. These email addresses will not be shown to any other recipient aside from the primary recipient. So, in short, BCC allows you to hide the recipients, even when sending mass emails

    When youre using BCC for your mass mail, you will be able to hide the recipients. Its a very easy way to hide the recipients and every popular email client offers the BCC option. BCC is short for Blank Carbon Copy. Recipients of these emails will be able to see all the To: and CC: recipients.

    Today, most people use the BCC option when they want to send out a mass email and hide recipients. Its an effective way as it takes a few seconds to get everything lined up. You paste all the recipients into the BCC line and separate each address by using commas . In the end, sending a mass email and hiding the recipients is relatively easy. Most email clients will also show the recipient that they were a BCC recipient in this email thread.

    Its A Manual Process Thats Tiring And Error

    While you can easily send group emails in Gmail, creating a bulk email group is still tedious and time-consuming.You have to manually go through your Gmail contact list to identify the right group of people.

    Do you really want to wade through hundreds of email IDs to find the ones you want?

    With this manual approach, youll probably overlook an email ID or mistakenly add someone as a group member.

    Read Also: How To Send A Large Mp4 File Via Email

    Lack Of Personalization: Cant Add Individual Names

    Gmail cant automatically add personalization variables like contact information, a persons name, or their companys name to your group emails. You can only compose a generic message for all the members of your email group.

    Why does that matter?You cant customize your group emails on a person-by-person basis!

    Every member of your email group will receive the same generic message that might not address their individual concerns and needs. This could ruin your chances of making a connection, and your mail might even end up in their spam folder.

    Think about it.What would you rather receive:

    • A generic, bland email that looks like spam?
    • Or one thats carefully detailed and tailor-made for you?

    Go back to Contents

    Create An Email Template

    How To Create a Gmail Email Account

    Before you can pin a template, you have to create one. Open Microsoft Outlook and create a new email. Customize it any way you want.

    Templates will store the subject, body, and any formatting, including colors, background images, your signature, and so on. Once your template email looks the way you want it to, click File.

    Select Save As.

    In the Save as window, change the Save as type: field to Outlook Template , and then click Save.

    Your template is now ready to use.

    Read Also: Unarchive In Outlook

    Prepare Your Email List

    The first step in creating your email list from Excel is to prepare your list, meaning that you use a header row to define the content in each column of your spreadsheet. The common header values that are accepted by most email service providers include Email,Email Address,Name,First Name, and Last Name.

    You will also have to ensure that all the contacts you want to include in your list are on the first page of your Excel sheet.

    How Can You Benefit From Having A Personal E

    Having a personal e-mail domain rather than a freemail address can offer many advantages, as outlined in the following six points:

    • Professional: a polished image is key in having a successful career, and that applies to your online presence as well. While freemail addresses with provider domains often convey an amateur image, successful businesses and entrepreneurs use e-mail domains. By customizing the e-mail, you can ensure that your contact details are coordinated, creating a sleek and professional image which facilitates customers trust. The most effective domains are either company-oriented or personal, for example:employeename@company.ca

    Looking for a few domain registartion tips? Check out our article on the topic!

    You May Like: Old Email Account

    How To Make A Free Business Email Address

    Do you need to create a free business email address? A professional email address is important when youre trying to win new clients.

    In this article, well show you how to create a free business email address at your own domain. This will make your business look professional and trustworthy.

    First, lets clear up a few questions about email addresses and domains.

    Rule #: Create A Professional Email Address Signature

    How to Create New Youtube Channel With Same Email Account ...

    Even seen a gorgeous, professional email address signature at the end of an email you received, and wondered how on earth it was created?

    Now compare the beautiful email signature above to this outdated eyesore:

    Theres no need to ask which one is going to impress you more

    And that is true of your prospective clients too.

    OK, but how do I create a professional email signature?

    Quite easily, actually. You may have thought you need to be some kind of tech guru to use complicated HTML. However, what makes an email signature truly a piece of art, and more importantly, a powerful marketing and sales tool, is a signature generator, and one of them is Wisestamp.

    Wisestamp offers free email signature templates granted, the free ones have less functionality than premium versions, but free is a start, and will give you a professional email address signature.

    All you have to do is add the necessary contact information and the generator spits out a signature that works with other third-party email service providers like Gmail, Microsoft Outlook, Macbook and others. Your new signature can work with any other service if you get the HTML version of it, but that incurs a cost.

    The dashboard of Wisestamp. It takes a few seconds to generate a professional email address signature.

    If you use your email account often and impressing recipients with a professional email address signature will help secure more business, paying for an email signature generating service will be worth it.

    You May Like: Sending Long Videos Through Email

    Introduction: How To Send An Email

    Introduction

    Knowing how to use the email is an important form of communication in todays society. Compared to the old fashion mail and postal stamp, sending an email is faster, cheaper, and convenient. It is important to be able to send a message to inform or receive feedback from someone in a matter of seconds.

    This Instructable will show you how to send an email to someone of your choice. There are many email service providers you are able to use today and are bound to grow in the future, but in this Instructable the email service provider of choice will be Yahoo.

    Time to complete: 5-10 minutes

    Requirements before starting:

    • account that is set up with the provider
    • email address of the recipient

    Although we are using Yahoo in this example, please note that using other email provider, the steps listed here will be very similar if not the same steps required to send an email.

    NOTE: If you are unable access your account, please refer to other Instructables or online guides that will help troubleshoot your problem.

    NOTE: Due to popular belief, opening an email doesn’t immediately infect you with a virus. It is only until you start interacting with the attachments and links it provides do your potential for risk increase.

    Why Create A Group Email In Outlook With Professional Method Advantages

    • It will save a lot of your time where you dont have to add each recipient individually
    • You can also track your recipients behavior by his open rates and reply rates
    • Automatic email follow-ups are powerful. They will give a boost to your email campaigns and productivity
    • You can schedule an email with a click. Select the schedule now and send an email whenever you want.

    SalesHandy has a unique feature where you can block a specific Domain whenever you send an email campaign without affecting your list.

    Recommended Reading: What Does Cc Means When Sending An Email

    Imap Internet Message Access Protocol

    IMAP is a lot more flexible than POP3 since it enables you to sync your emails across multiple devices. So, if you want to be able to check your email from different devices, as well as integrate your custom email address with webmail services such as Gmail or Outlook, you should use IMAP to set up your email.

    However, one downside of IMAP is that it does not delete any messages on the server. This means that if you receive a lot of emails, you can exceed your storage space quickly.

    How To Create And Use An Email Template In Microsoft Outlook

    How to Create an Email Account

    Rob Woodgate is a writer and IT consultant with nearly 20 years of experience across the private and public sectors. He’s also worked as a trainer, technical support person, delivery manager, system administrator, and in other roles that involve getting people and technology to work together. Read more…

    Email templates in Microsoft Outlook are easy to create, but not so easy to navigate to whenever you actually want to use one. Fortunately, you can create a template and pin it to the ribbon for easier access.

    Templates are really useful for repetitive emails that use boilerplate text. In Outlook, its easy to create and save a template. Opening one, however, requires a ton of menu clicks. Its easier to just save the email in your Drafts folder, and then copy and paste the contents into a new email.

    That works, but you can make life much easier if you add the template selector to the ribbon. This reduces the number of mouse clicks and allows you to use templates as they were intended. A library of useful prewritten emails you can select from a menu will save you lots of time.

    To get started, well show you how to create an email template, and then how to add a template selector to the ribbon.

    Also Check: How To Print An E-mail

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox