How Do You Fax To An Email

Do I Need A Fax Number

How to send a fax from your email

If you want to receive faxes in addition to sending them, you will need to set up your own online fax number to direct your faxes into your email inbox. It is easy to make a fax number for your Gmail account using an online fax provider. RingCentral gives you the option to create either a local or a toll-free fax number.

However, if you only need to send faxes, you dont need to create your own fax number. You will only need the fax number of the organization you are sending your fax to.

Sending A Fax On A Fax Machine That Can Forward Faxes To Email

Sending a fax on these machines is as easy as sending a fax on a normal fax machine: you scan the fax into the machine through the document feeder.

In some cases, your fax machine may be able to use the print driver on your computer.

If thats the case, then you can simply go to File> Print from any document, or press Ctrl + F on Windows, to open the print menu. Then, select your connected fax machine from the drop down list.

Scan The Document Or Use An Existing Digital File

RELATED:How to Scan Documents to PDF with Your Android Phone’s Camera

The basic process is simple. First, youll need to scan the document you want to fax, just as if you were going to send that document over email. if you dont have a scanner lying around, you may want to try scanning it with your smartphone. If the document is already a file on your computer, congratulations you dont have to scan anything.

With the document now in digital form, you can send it along to a service that will do the annoying fax work for you.

Also Check: Where Can I Go To Print Out An Email

You Cant Fax From Email Directly


    The first thing you need to know is that you cant send a fax from an email address directly. You cant receive a fax on an email address directly either.

    Why is that the case? Fax works via phone lines and analog technology. Email, on the other hand, works via the internet and digital technology. The two mediums arent compatible with each other.

    However, there are services that can convert faxes to email format and the other way around too!

    In other words, if you send an email with the help of such a service , then it will be converted to a fax format. Incoming faxes will be converted into emails and sent to your email address.

    These intermediary services that translate fax to email are known as internet fax services. If you want to fax from email or receive a fax on an email account, then youll need a subscription to one of these services.

    Fax Forwarding With Online Faxing Services

    How To Fax From Your Computer, PC &  Mac Online in 2020

    The option to send all incoming faxes to your email address is a great way of never missing an important message, and thanks to online faxing services it isnt required to possess a special IP faxing machine.

    One of the biggest advantages of online faxing aside from the automatic conversion of fax messages to PDF format is that forwarding to email happens automatically, as the most basic requirement for having an online fax service account is a valid email address that can be associated with the virtual fax number. Putting aside this convenient feature, there is also the option to do everything manually by accessing the online faxing manager the virtual interface through which faxes and sent and received and then simply reading the messages there or forwarding them to your email address right away.

    A Fax Message As an Email Attachment

    Manual Fax Forwarding to Email

    Inbound Fax Messages in a Faxing App

    However, having a subscription with an online faxing service can go as far as to eliminate the need for email forwarding altogether, as most of these cloud solutions provide mobile applications for free, too. Not only can your faxes be accessed the same way as with the desktop account, but these apps are also capable of alerting you of incoming fax messages via push notifications.

    You May Like: Where Do I Find My Icloud Email

    How To Send A Fax Using Gmail

    To send a fax online using an online fax service, just:

  • Log into Gmail and compose your email like you normally would
  • Type in the destination fax number and extension in the recipient line
  • Type the message of your fax in the subject line
  • Add your fax and any attachments to the body of the email
  • That is all there is to learn about how to send a fax in the modern digital age! Its easy, convenient, and doesnt require a fax machine.

    So you want to send a fax to yourself. Sounds fun! To get started, we need to make an assumption: you have a fax machine that you want to fax to. It could be across the room, across the house, or across the country. Now that we have that end covered, we need a way to fax it to that machine. Solution: Learn how to send a fax from Gmail.

    Can I Ship A Fax From My Outlook Email

    Luckily, you can ship fax from Outlook the use of an email to fax provider. SmartFax email to fax provider is a perfect solution, because it allows you to fax documents quickly, easily and securely the use of an email. Also, you dont need a subscription to send fax from email the usage of WiseFax email to fax carrier.

    Don’t Miss: How To Email A Large Amount Of Photos

    Cmo Obtener Un Nmero De Fax De Gmail

    En el pasado, para enviar un fax, tenía que tener una máquina de fax, instalaciones y un servicio de línea dedicado.

    Eso se traduce en invertir dinero y tiempo solo para hacer llegar su documento a sus clientes o sus oficinas.

    Afortunadamente para nosotros hoy en día, obtener un número de fax le llevará unos 3 minutos.

    La tecnología de fax digital ha avanzado mucho, lo que nos permite usar nuestras cuentas de Gmail para enviar y recibir faxes en línea en minutos y sobre la marcha.

    La mejor parte es que no gastará dinero en una línea fija dedicada, ya que utilizará el número de fax de Google.

    Mientras lee esto, existe un único método para obtener un número de fax de Google. Que está utilizando un proveedor de servicios de fax en línea .

    Hay varios sitios web que le permiten enviar un fax de forma gratuita, pero existen limitaciones.

    No podrás enviar tantos como quieras.

    Lo más probable es que le permitan enviar solo un fax al día y por IP

    Además, no podrá recibir ningún fax entrante, ya que no tendrá su propio número.

    Y esto claramente no es lo que queremos que logre.

    Los servicios, por otro lado, pueden cobrarle alrededor de $USD 5 por mes, lo cual es realmente accesible para cualquier propietario de negocio, e incluirán su número de forma gratuita.

    Cuando se trata de servicios de fax en línea, hay bastantes, el que recomendamos es RingCentral.

    Using Outlook 2013 Outlook 2010 Outlook 2007 Or Outlook 2003 To Send A Fax:

    How To Send A Fax With Outlook

    Step 1) Click the Create Mail button

    Step 2) Write the recipient of your fax in the To: field. Instead of typing an email address, type in, where 1234567 is your recipients fax number and is your fax providers website

    Step 3) Attach the document or documents you wish to send to your recipient

    Step 4) Click Send to send your email. Your fax provider will receive the email and convert the documents into faxable form before sending them down the phone line to your recipients fax machine.

    Thats it! Whether youre using or the Outlook program itself, its surprisingly easy to send a fax from your email address.

    Can I receive faxes in my Outlook email inbox?

    Yes. Receiving faxes in your Outlook email inbox is just like receiving any ordinary email with an attachment. Provided your Outlook account has room to receive an email with small attachments, your fax provider will deliver the faxed documents directly to your inbox.

    Why didnt I receive a fax in my email inbox?

    There are a few possible reasons why your fax didnt arrive in your Outlook email inbox. It may have been assigned to the spam folder. Or, you may simply need to click the Send/Receive button.

    Recommended Reading: Restore Yahoo Homepage

    Fax At Office Supply Stores

    Office supply stores are often one of the best places to go if you need to send a fax in a hurry. Most office supply stores have a self-service station where you can make copies and send faxes quickly. It might not be the most conspicuous station out there, so ask a worker there if they can point you in the right direction. Dont be afraid to ask for help if youre not sure how to work the machine.

    Office supply stores might not seem like the most obvious place to send a fax, but it makes sense. After all, they do sell fax machines. However, its always a good idea to make a quick call before you drive out to a location. Faxes are so rarely sent these days that a machine might not even be operational at the location you visit.

    Other Features Of Fax From Gmail With Cocofax

    Other than simply sending a fax from Gmail, you can make it easier and better by taking advantage of the following features:

    Mobile Faxing:

    It is no secret that you can access Gmail from mobile devices, including smartphones, laptops, tablets, and iPads. That gives you an opportunity to send and receive Fax even when on the move. Thats regardless of whether you are an iOS or Android user.

    Fax Scheduling:

    You can automatically send a fax by setting up the date and time you want it to be sent. You will also be notified about the delivery status. If negative, you will have to resend it. CocoFax also allows you to set the retry times after delivery failures.

    Multiple Recipients:

    Can you imagine sending a fax to a long list of people one at a time? It is time-consuming and tiring, but this feature can save you from all that. All you have to do is select all the recipients at once and send the faxes simultaneously.

    Electronic Signatures:

    For legally binding documents, a signature is essential. As you send faxes from Gmail, you can add a digital signature to that document before sending it. Thats a plus to many people, especially big firms.

    Cloud Storage:

    You are at liberty to use cloud-based services such as Google Drive and Dropbox to send faxes.

    Detailed Reports:

    You can easily keep track of faxes from your CocoFax account or Gmail account to see faxes sent and those received.

    Recommended Reading: How To Recover An Old Email Account From Google

    How Else Can We Help

    Not only does DoNotPay handle bureaucracy, but it also saves you money in the process. Whether youre looking for the best learning materials forgovernment tests or planning to comb through andcancel streaming subscriptions you dont use, DoNotPay can give a helping hand.

    Our platform grows every day and comes with user-friendly features that will help you manageunpaid bills, stopcopyright violation, or solveproblems with credit cards faster than ever!

    Sending A Fax With A Cover Page

    How Do You Send a Fax from Your iPhone?

    If a name is assigned to the email address you are sending to then the system will automatically place that name in the To field, the subject line of the Email will automatically be placed in the Subject field of the cover page and the body of the Email will be placed in the Comments of the cover page.

    To override the default settings you can use the following parameters to send a fax with a cover page which will populate the selected cover page:


    Subject Line: Co=ABC Inc. / To=JohnSmith / cp=c / sub=Information as requested

    Notice that the you can put the cover page fields in any order and the fieldnames are not case sensitive. You must however split each field with a forwardslash /.

    SRFax will only accept email messages from authorized users specified in the settings for Sending Faxes.

    The message body will be placed in the comments of the fax cover page and can be plain or HTML text, with or without attachments.

    To check on the status of the fax, go to the Faxes Outbox folder. You will also receive an e-mail with the final status of the fax.

    Sending a Fax to Multiple Fax Numbers

    To send a fax to multiple fax numbers just place multiple fax numbers. You can send to a maximum of 50 email addresses at a time. Since the fax is going to more than one number, no cover page will be sent.


    Recommended Reading: Where Can I Print Out An Email

    There Are A Couple Of Free Online Services That You Can Use To Do This Or You Can Sign Up For A Paid Fax Service That Will Allow You To Send Faxes Directly From Your Inbox

    How to send fax from email. Faxbetter free stores up to 1,000 pages on its site for you to access your faxes online. If the document is already a file on your computer, congratulations you dont have to scan anything. This wikihow teaches you how to send a fax from online by using your email address instead of a fax number.

    The security provided by fax communication is second to none. An online fax service like cocofax is much more suited to the purpose of fax from email because it drastically reduces your overheads, saves time, and gives you access to many useful features. If you are using cocofax, sending a fax is the easiest thing that you would be doing.

    How mfax helps mfax is a reliable email to fax service that allows clients to send secure faxes from anywhere, using computers and mobile devices. Efax makes it easy to send a fax from anywhere using just your email, all in a few easy steps. This article explains how to send a fax right from the desktop version of gmail and the mobile app.

    Sign up for efax, upload documents, add a cover page, and hit send. Within the file upload window, browse for the file or files. While there are countless options nowadays to send documents like im, email, and whatnots, fax is still one of the most preferred methods when it comes to an official communication.

    How to send a fax via email free. We hope you found this article useful. If you use cocofax, its free for 30 days.

    How to Convert Fax to Email Business website, Friends

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox