What About Cyberbullying
This sectionwouldn’t be complete without a brief mention of cyberbullying. Here are threesteps to take if you receive a threatening email:
To learn moreabout cyberbullying, what it is and how to prevent it, go to the U.S.Department of Health & Human Services site, StopBullying.gov.
Too Many Spam Complaints
Spam complaints hurt your senders reputation and, consequently, email deliverability, in great extent. Your senders reputation is the first thing the ISP takes into consideration when filtering the emails. Dont panic if somebody flags your email as spam. Many email marketers receive spam complaints. Its not a disaster but a sign for you that not everything is fine in your email program. You should address this issue as soon as possible. Here is what you can do:
- Remove the email addresses of the recipients who sent a spam complaint from your list immediately. Or, at least add them to the exclusion list if you have one in order not to email them anymore.
- Review your opt-out process and make sure it works. Probably your opt-out procedure is not clear and its easier to click Report Spam button for some recipients rather than unsubscribe from your mailings.
- Check your message to ensure that it matches the subscribers expectations. If you allow people choose the email format, frequency, content , be sure to follow the subscribers preferences.
Don’t Share Your Email Address
If spammers don’t know your address exists, they cannot use it. So only share your address with people and organisations that you know and trust. Never publish it on the internet, and don’t use it to sign up for services, newsletters or social media.
If you need to publish your address, for example on your own website, it’s a good idea to disguise it. You do this by replacing symbols with letters, like this: “support AT one DOT com”. People can interpret the address, but email crawlers won’t recognise it.
Another way to disguise your email, is by making an image of your email address, and publishing this on your site.
How Clean Email Can Prevent Unwanted Emails
As you can see, major email service providers give you a range of options how to block email addresses and stop spam. However, there are many services that dont offer nearly the same range of options as Gmail, Outlook, Yahoo, and ProtonMail do.
Even if your email service of choice doesnt allow you to easily block unwanted emails, you can always apply any action to new emails coming to your mailbox without any manual work with Clean Emails automation features.
For example, you can automatically delete all marketing emails, move notifications from Twitter to a separate folder, or mark all new messages from a certain sender as read.
To learn more about Clean Email and all the different ways how it can help you organize, group, remove, label, and archive your emails, visit its Help section and sign up for free. Clean Email has web version, app for iPhone, Android, and Mac.
Create A Junk Email Account
Create a free, secondary Gmail, Yahoo, or Outlook.com email address, and enter that email address when testing tools, downloading coupons, accessing gated contentany time you’re asked to provide an email but aren’t given an option to opt-out of marketing communications.
This is my go-to method of avoiding an overload of promotional emails in my primary account. And it’s important becauseas you can see in the image abovemy junk email account gets dozens of promotional emails every day. There are 768 new emails in my inbox right now, and I emptied it just a few weeks ago.
If you decide later to keep a tool you were testingor if you decide you want to receive emails from a companyjust change your email address in their system to your primary email.
Also Check: How To Recover An Old Email Account From Google
How To Tell If A Text Or Email Message Is Spam
If you werent expecting a message from that person or business, it could be spam. Other signs of spam are the following:
- A sense of urgency in the message
- Bad grammar or spelling errors in the message
- The message contains a link to click on
- The message is asking for your personal info or asking for money
- The senders email address is from a personal email, but theyre claiming to be a business
- You dont recognize the number, but the sender is claiming to be someone you know
Don’t Give Your Email Address To Companies You Don’t Know Or Trust
Our final tip is pretty simple: be careful who you give your email address to. Most companies won’t abuse the information. But some will.
For example, last year I gave my email address to a company in order to get a notification when its product went on sale. I never received the requested notification, but I’ve received dozens of spam emails from other companies since then, each selling similar products. The original company obviously just took my email address and sold it to several other companies.
If you only give your email address to well-known companies and businesses that you trust, it’s much less likely that your email address will get sold to spammers.
But even if you do know and trust a company, it’s good to read through their privacy policies before providing your contact information. Some include clauses that give them permission to share your contact information with “partner companies”:
It’s a doozy to read through the privacy policies of every site to which you provide your email address, but it’s an important part of preventing spam.
If you must provide your email address to a company but don’t have time to read through all of its policies, check out the tips in the next section for a few more options to consider.
Also Check: How To Email A Video That Is Too Large
Test Your Deliverability And Spam Score
Within minutes, GlockApps will show you where your email is placed at different ISPs.
At Gmail, youll see whether your email lands in the Primary, Promotions, Social tab in the Inbox or in the Spam folder.
Plus, GlockApps comprehensive test checks your email for:
risky content blacklisting issues.
and provides feedback for common ISP and corporate filters.
Read through your report and note what score you received for each spam filter. If a spam filter did not pass well explain whats causing the issue.
Create A Secondary Email Address
Many unwanted messages make their way to your inbox when you order a product or are required to provide your email address to download a particular file. When you do this, some companies automatically sign you up to receive unwanted additional marketing and promotional emails. Signing up and registering with websites using your personal or business email can lead to excess spam in your inbox.
One workaround for this is to create a secondary email address that you use solely for certain online activities, like online shopping, sign-ups and subscriptions. While a secondary email address wont stop spam from appearing, it will ensure those unwanted emails are sent to your alternative email address instead of your primary account, keeping your main inbox free from clutter.
Also Check: How To Start An Email To A Professor
Why You Get Unwanted Messages
There arebasically two sources of unwanted messages:
- contacts you know
- contacts you don’t know
Unwantedmessages from people you know can happen when you leave a job or project.Often, your email address stays on mailing lists associated with that job orproject. For example, after I left a corporate job I still received emailsrelated to that job.
A year after leaving the job I was surprised to receive anemail invite to their annual tradeshow. They didn’t really want me to attend,but I had gone the year before as an employee. The people putting the tradeshowtogether still had my name on their email list.
Sometimes, youreceive unwanted emails from people you don’t know. Spammers can get your emailaddress through various methods. Here are just a few:
- Guessing – They may use an algorithm to generatevariations of an email. They then send the same spam message to every emailaddress generated.
- Hacking – Occasionally secure lists are hackedand details are leaked, including email addresses.
- Purchase – Some companies sell lists of emailaddresses. Often these lists are created when you respond to a free offer.
- Scraping – Spammers may use a tool to search theweb for email addresses posted online. They then send spam messages to theaddresses they have found.
Gmail already hassome pretty strong spam filters in place. Also, by using the techniques below, you furtherreduce your chances of receiving an unwanted message.
Block Spam Email Messages Permanently
Before we start, you should know that promotional messages are different from spam messages. They apparently serve as communication about a product or service that a company wants to be delivered to its target customers with the aim of generating awareness or sales. This often happens when you signup for a newsletter or provide your email address to a company in order to download a piece of content.
Spam emails, on the other hand, are unwanted bulk messages sent to promote outright scams or business schemes such as weight loss programs, lottery, gambling, and more. While they can be used for multiple purposes, their primary intention is to harvest tangible information for personal gains. Hence, spam emails are much more severe than regular promotional emails.
Anyways, since youre here, well be telling you how you can limit both- the actual spam as well as promotional emails through five different techniques. Besides, weve also added a couple of tips to help further declutter your inbox.
Recommended Reading: Where Can I Print Out An Email
How To Block Robocalls And Spam Calls
Are you getting too many phone calls from spammers and telemarketers? Here are some steps you can take to battle those annoying, unknown callers.
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Whose Devices Are Most Vulnerable
Regardless of if youre on Android or iOS, there are ways to prevent spam, but some devices might be more vulnerable than others.
Phone operating systems do carry their own risks and vulnerabilities, says Virani. Android phones are actually riskier because of the variety of different operating system versions among Android phone manufacturers. The best practice here is to make sure you are keeping your phone up to date with the latest software. It is also imperative to understand what mobile apps you have on your phone. Mobile apps carry new code and new vulnerabilities as well. Be sure to update your apps and remove any that you are not regularly using.
Read Also: Where Can I Print Out An Email
Using Filters In Gmail
How To Stop Spam Email In Gmail
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Over time, as you use your Gmail account for all of your social and economic sign-ups like Facebook, Tagged, Dropbox, and other websites, your Gmail inbox can become flooded by unwanted mails or spam messages. The following steps will explain how to stop such spam emails and stay organized to keep on top of unwanted messages. You can also clean up and enhance your Gmail experience by blocking ads.
Also Check: How To Send Large Mp4 Files Through Email
Unsubscribe From Mailing Lists
To unsubscribe from newsletters and announcements from companies, you can click the Unsubscribe button in an email. You can find this button at the top of the email page or near the bottom. Once you click this button, you might have to go through additional steps.
If you cant find that option, you can use the search function of your browser. Simply hit Control + F on a Windows PC or Command + F on a Mac and type Unsubscribe in the search box.
Save Yourself From Yourself: Stop Spam From Your Own Address
I just got junk email from me!
It is surprisingly common for users to receive Spam email messages that appear to come from their own address . We discussed this issue tangentially in a previous posting: Bounce Back & BackScatter Spam Who Stole My Email Address? However, many users wonder how this is even possible, while others are concerned if their Spam filters are not catching these messages.
Recommended Reading: How To Send Pictures From Email To Phone
Is There Any Way To Stop Adult Spam Emails
Ruth is upset because shes receiving unwanted emails at Yahoo Mail and the firm isnt helping. Is there anything she can do?
For some time now, I have been receiving from five to 20 unwanted adult emails per day. I followed Yahoos advice on how to block these emails, but I still am receiving them. I contacted Yahoo again, but within the blink of an eye, I received a standard response email stating that my case was closed. I have also emailed the CEO of Yahoo UK, and I am angry with the complete indifference that Yahoo has shown.
How can I stop these emails? I was thinking of sending them back to the sender, but Im wondering if it will have any impact.Ruth
Adult emails are spam and you cant stop spam. Anybody who has your home or office address can send you letters and anybody who has your email address can send you spam. You dont get much junk mail because it costs a lot to send. You will get lots of junk email because it costs nothing to send.
Email service providers such as Yahoo, Google and Microsoft filter out billions of spam emails per day. Only a few get through, and five to 20 per day is not an unusual number.
However, the ones that get through should arrive in your spam folder. If you are seeing obvious adult spam emails in your inbox then either the filtering is turned off which isnt easy to do in Yahoo Mail or the filters are failing.