How Do I Set Up A Group Email In Gmail

Email People You Regularly Contact Together

How To Create A Group Email In Gmail

Most of us have some people we usually email together-like a handful of co-workers, or a client and their assistant.

If you set up an email group for these people, youll simplify the sending process. You wont have to deal with accidentally missing someone off an important email.

We can see this in action with an agency thats offering Facebook Ad services for their clients. They might want to create an email group including:

  • The client
  • The account manager
  • The social media manager

If the agency needed to chat with the client about their ads, theyll use the same email group. Everyone will be looped in the same email and always have up to date information.

How To Create A Group Email In Gmail Manually

Using a PC browser:

  • Go to Gmail.com and log into your account.
  • Select the Compose button in the top-left corner of the page.
  • A small composing window will appear.
  • Go to the To section and start inputting the email addresses you want to add to your group email.
  • Complete the email and hit Send.
  • Using the Android app:

  • Go to Gmail.
  • Select Compose.
  • In the To section, start typing the label name you want to send an email to.
  • The label should appear as a suggestion. Select the label, complete the email, and hit Send.
  • If the label isnt suggested, click on the To section.
  • A window with your contact list will appear.
  • In the Manage labels section, there is a drop-down menu. Click on it and select the label you want to send the email to.
  • Press Select All or pick the contacts from the list. Then hit Insert.
  • Complete the email and hit Send.
  • Want to learn more about using Gmail? Check out more content we have created for you.

    How To Set Up A Group Email In Gmail

    How do you make a group email? Proceed as follows: Open Outlook. Go to the Home tab and select New Items. Select More Items > Contact Group. Or press Ctrl + Shift + L. In the Contact Group window, place the cursor in the Name text box and enter a name for the distribution list. To send an email to a mailing list, type the name of the list in the To text box in the new message box.

    Also Check: How To Recover An Old Email Account From Google

    Rename Gmail Contact Group

    In case it becomes necessary, you can easily Rename your Contact Group by following the steps below.

    1. Login to Gmail > click on Google Apps icon and select the Contacts option in Apps menu.

    2. On the Contacts Page, select the Contact Group that you want to rename and click on the Pencil icon.

    3. On the pop-up, type the New Name for your Contact Group and click on Save.

    How Do I Create A Personal Gmail Account

    How to Make a Mailing List in Gmail: 12 Steps (with Pictures)

    Follow these steps to create a Gmail account: Go to the Google account creation page. Please enter your first and last name. Choose a username for which you want to use an existing email address and select the option “I prefer to use my current email address” in the “Username” field. Enter the password.

    Don’t Miss: How Do You Print An Email

    When To Use A G

    Google Workspace allows users to create up to 30 email aliases.

    What is an email alias?

    An email alias is an additional email address, that uses your domain name, but forwards all the emails it receives to your main email address.

    Its an easy way to disguise your primary email address and provide a customized experience to your clients and co-workers.

    When does it make sense to use an email alias?

    Email aliases are mostly useful for sales and support professionals that want to provide a personalized experience to their clients.

    Theyre also useful if you want to send emails from different email addresses. Youll create the emails from your main account but choose an alias for sending them so that the sent address visible to the recipient shows your alias.

    What Is A Group Email

    Technically, anyone can create a group email by simply typing multiple addresses into the To: bar in Gmail.

    An email group, though, is a custom-made set of email addresses that, once created, prevents you from having to type every address, every time.

    When you create an email group, you can save lots of time and avoid the redundancy of typing the same 4-6 email addresses over and over again.

    Email groups can be created in seconds, and they can also be edited at any time.

    One thing that is important to note: editing a Gmail group does not automatically add or remove a person from a Gmail thread.

    So, if you have an existing email thread with your Gmail group and add someone to it, you will have to start a new thread to make sure they are included/excluded appropriately.

    You May Like: How To Recover An Old Email Account From Google

    Add People To Contact Group In Gmail

    Once your Contact Group or Label is available, it is really easy to Add Contacts to this Contact Group.

    1. Login to Gmail > click on Google Apps icon and select Contacts option in the Apps menu.

    2. On Contacts screen, make sure you are on Contacts tab and select the Contacts that you want to Add to Contact Group.

    3. After selecting Contacts, click on the Labels icon , select your Contact Group in the contextual menu and click on Apply .

    The selected Contacts will be immediately added to your Contact Group.

    A How To Create A Gmail Group

    How to set up a contact group in gmail

    Heres a step-by-step guide on how to create a group in Gmail to send mass emails:

    Step 1

    Log in to your Gmail account and click the Google Apps icon.

    From the drop-down list that appears, choose the Contacts option.

    This drop-down list contains a suite of apps that you get when you sign up for a Google account or Google Workspace account .

    Alternatively, you can create Contact groups by visiting your .

    If youre creating group email Gmail lists on the Gmail app for Android or iPhone, click on the Contacts option from the apps sidebar to create contact groups.

    Step 2

    Go through the Gmail contact list displayed on your screen.

    To form the group email Gmail list, choose the multiple contacts you want in your new group by clicking the checkbox on the left side of each contact.

    Step 3

    Now click on the Gmail labels icon to create a Gmail group with the bunch of email addresses youve selected.

    Step 4

    From the drop-down menu that pops up, click on the Create label option to name your Gmail distribution list using a new label.

    Step 5

    In the Create label pop-up window, you can customize the contact group label. Once youve added a name for your new label in the dialog box, click Save to create a Gmail group.

    Note: After you create a new group, the group name will be displayed under Labels in the left sidebar of your Google Contacts screen. The figure next to the group name indicates the number of members in that distribution group.

    Don’t Miss: How Do I Get Email On My Iphone

    How To Set Up A Group Email In Gmail Ipad

    Instead of using iTunes to create a new group of contacts, you can create a group of contacts directly on your iPhone or iPad by following these steps. 1. Open the Contacts application on your iPhone / iPad. 2. In Contacts, tap the icon at the top right corner of the screen to create a new contact as shown below.

    Create A Group Email In Gmail

    If you regularly send emails to the same people, learning this trick will save you lots of time and effort.

    In order to send a group email in Gmail, you first need to create a mailing list with all the contacts you want to include. You can later edit those groups by adding or removing contacts.

    How To Set Up An Email List

    Google has a separate app for managing all your Gmail contacts. Thats why in order to create a mailing list in Gmail, youll need to create a list in Google Contacts first.

  • Open the web app.
  • Choose the contacts that you want to put on the same group from your contacts list.
  • Once youve selected the contacts, find the Manage labels icon on top of the screen and click on it.
  • From the drop down menu, choose Create label.
  • Name the label. Make sure the name is easy to remember since thats what youll be using to identify the email list later.
  • Click Save to create the list.
  • In order to manage the list, choose it from the Labels menu on the left side of the screen. There you can remove existing contacts from it. To add contacts to an existing list, go back to your contacts, choose the contact and when clicking the Manage labels icon choose the name of an already existing list.

    You can create as many lists as you like for different groups of people.

    How To Send A Group Email

    Now that you have your email list, send your first group email and see how much easier it is than copy pasting it to every individual separately.

  • Open Gmail.
  • Don’t Miss: How To Create Html Email Template

    Start With Google Contacts Manager

    You can get to your contacts by going to in your browser.

    The Google Contact Manager is divided into two parts as shown in the picture below.

    This screen may differ slightly based on whether you use the free version or paid version. The screen snap below was from a G Suites account, which is the paid version.

    This left section shows your existing groups and functions. Some groups are automatically created based on your activities. For example, if you , it will create a new label. Another example is Starred contacts, which display at the top of your contacts list.

    The right section displays the contacts basic fields. In some cases, you may see incomplete entries. For example, you may have a starred contact synced from your Android phone, but you dont have their email address.

    Sending Email To Your List

    Here Are the IMAP Settings You Need to Set Up Gmail

    Now that youve created a mailing list sending out emails to multiple recipients is a lot easier. Heres how to do that:

  • Log in to your Gmail account and click on the Compose button
  • Type the group or mailing list label name in the To field or address field
  • Compose your message as you would normally do
  • When you are done, click the Send button to send your mass email
  • Read Also: How To Find Out Your Email

    Send Group Emails Using Blind Carbon Copy

    If you want to send group emails occasionally without creating labels or groups, theres another way.

    You can type all the email addresses in the Blind Carbon Copy field and send your group email. In this method, you will have to type all the addresses individually. The only advantage here is that none of the recipients will be able to see the email addresses of the other users.

    If you ever need to send an email to the same people again, you can simply open the previous group email from your Sent folder and copy all the email addresses from there.

    Delete Contact Group In Gmail

    In case you are no longer using a Contact Group, you can easily delete the Contact Group, without losing any of your Contacts.

    1. Login to Gmail > click on Google Apps icon and select the Contacts option in Apps menu.

    2. On the Contacts screen, select the Contact Group that you want to delete and click on the Trash Can icon.

    3. On the pop-up, select Keep all contacts and delete this label option and click on Delete.

    This will delete the Contact Group or Label from Gmail, but all your Contacts will still be available in your Gmail Account.

    Recommended Reading: Schedule Interview Email

    When To Create A Group In Gmail

    If you are asking how to create a group email list in Gmail, you most likely already use this service provider as your primary mail. In that case, you would want to create a group email in Gmail for several reasons.

    Since it is the most common email service on a global scale, you don’t have to worry about needing another provider for the sole purpose of sending bulk messages/setting up a group email in Gmail.

    Change The Processing Of Receipt Responses

    How to Create an Email Group in Gmail NEW – MAY 2020 UPDATE!
  • On the Tools menu, click Options> E-mail Options> Tracking Options.

  • Select the processing options that you want by doing one or more of the following:

  • Automatically record responses in the original item Select the Process requests and responses on arrival check box.

  • Delete notifications about delivered and read messages Select the Process receipts on arrival check box.

  • Move receipts out of your Inbox after processing Select the After processing, move receipts to check box.

  • Also Check: How To Schedule An Interview Email

    Short Guide: Create Email Group In Gmail

  • Open the mail.google.com page in your browser and sign in.
  • Select the contacts you want to add to the Gmail email list, and then click the Manage labels icon , and then click Create label.
  • Enter a name for the group and save your entry. The group will be displayed on the left side under Labels.
  • If you now want to send a new message to this Gmail list, enter the name of the group in the Recipient field.
  • Turn Contacts On Or Off For An Account

    Want to add or remove all of the contacts from an account that you already set up? Just turn Contacts on or off for that account:

  • Go to Settings > Contacts > Accounts.
  • Tap the account that has contacts that you want to add or remove.
  • To add contacts, turn on Contacts. To remove contacts, turn off Contacts, then tap Delete from My iPhone.
  • Recommended Reading: My Email Isn T Updating

    S To Create Email List In Gmail

    Think of it this way: creating an email list in Gmail is similar to creating a group on a social media platform. You can send an instant message to everyone in the group at the same time.

    It is not complicated to create email lists in Gmail. The entire process is quite simple, as demonstrated below.

    The Productivity Benefits Of Email Groups

    How to Create a Group Email in Gmail

    Gmail group emails are not only meant for teams. Like any other group, you can create them around any common interest. I would recommend that you should create custom contact groups for every purpose.

    • Want to coordinate a study group? Create a Gmail group.
    • Want to send a personalized newsletter? Make a distributed mailing list along with a newsletter template.
    • An event on the horizon? With these distribution lists, you don’t have to worry about forgetting anyone.
    • Manage multiple email accounts in Gmail? Use custom group emails to organize your sent mails.

    Email groups as distribution lists are a common feature in Outlook. With some effort, you can make Gmail behave like a powerful desktop email client too. It’s an easy step to take and will help you become a power user of Gmail.

    Don’t Miss: How To Send Pictures From Samsung Phone To Email

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox