Email People You Regularly Contact Together
Most of us have some people we usually email together-like a handful of co-workers, or a client and their assistant.
If you set up an email group for these people, youll simplify the sending process. You wont have to deal with accidentally missing someone off an important email.
We can see this in action with an agency thats offering Facebook Ad services for their clients. They might want to create an email group including:
- The client
- The account manager
- The social media manager
If the agency needed to chat with the client about their ads, theyll use the same email group. Everyone will be looped in the same email and always have up to date information.
How To Create A Group Email In Gmail Manually
Using a PC browser:
Using the Android app:
Want to learn more about using Gmail? Check out more content we have created for you.
How To Set Up A Group Email In Gmail
How do you make a group email? Proceed as follows: Open Outlook. Go to the Home tab and select New Items. Select More Items > Contact Group. Or press Ctrl + Shift + L. In the Contact Group window, place the cursor in the Name text box and enter a name for the distribution list. To send an email to a mailing list, type the name of the list in the To text box in the new message box.
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Rename Gmail Contact Group
In case it becomes necessary, you can easily Rename your Contact Group by following the steps below.
1. Login to Gmail > click on Google Apps icon and select the Contacts option in Apps menu.
2. On the Contacts Page, select the Contact Group that you want to rename and click on the Pencil icon.
3. On the pop-up, type the New Name for your Contact Group and click on Save.
How Do I Create A Personal Gmail Account
Follow these steps to create a Gmail account: Go to the Google account creation page. Please enter your first and last name. Choose a username for which you want to use an existing email address and select the option “I prefer to use my current email address” in the “Username” field. Enter the password.
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When To Use A G
Google Workspace allows users to create up to 30 email aliases.
What is an email alias?
An email alias is an additional email address, that uses your domain name, but forwards all the emails it receives to your main email address.
Its an easy way to disguise your primary email address and provide a customized experience to your clients and co-workers.
When does it make sense to use an email alias?
Email aliases are mostly useful for sales and support professionals that want to provide a personalized experience to their clients.
Theyre also useful if you want to send emails from different email addresses. Youll create the emails from your main account but choose an alias for sending them so that the sent address visible to the recipient shows your alias.
What Is A Group Email
Technically, anyone can create a group email by simply typing multiple addresses into the To: bar in Gmail.
An email group, though, is a custom-made set of email addresses that, once created, prevents you from having to type every address, every time.
When you create an email group, you can save lots of time and avoid the redundancy of typing the same 4-6 email addresses over and over again.
Email groups can be created in seconds, and they can also be edited at any time.
One thing that is important to note: editing a Gmail group does not automatically add or remove a person from a Gmail thread.
So, if you have an existing email thread with your Gmail group and add someone to it, you will have to start a new thread to make sure they are included/excluded appropriately.
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Add People To Contact Group In Gmail
Once your Contact Group or Label is available, it is really easy to Add Contacts to this Contact Group.
1. Login to Gmail > click on Google Apps icon and select Contacts option in the Apps menu.
2. On Contacts screen, make sure you are on Contacts tab and select the Contacts that you want to Add to Contact Group.
3. After selecting Contacts, click on the Labels icon , select your Contact Group in the contextual menu and click on Apply .
The selected Contacts will be immediately added to your Contact Group.
A How To Create A Gmail Group
Heres a step-by-step guide on how to create a group in Gmail to send mass emails:
Step 1
Log in to your Gmail account and click the Google Apps icon.
From the drop-down list that appears, choose the Contacts option.
This drop-down list contains a suite of apps that you get when you sign up for a Google account or Google Workspace account .
Alternatively, you can create Contact groups by visiting your .
If youre creating group email Gmail lists on the Gmail app for Android or iPhone, click on the Contacts option from the apps sidebar to create contact groups.
Step 2
Go through the Gmail contact list displayed on your screen.
To form the group email Gmail list, choose the multiple contacts you want in your new group by clicking the checkbox on the left side of each contact.
Step 3
Now click on the Gmail labels icon to create a Gmail group with the bunch of email addresses youve selected.
Step 4
From the drop-down menu that pops up, click on the Create label option to name your Gmail distribution list using a new label.
Step 5
In the Create label pop-up window, you can customize the contact group label. Once youve added a name for your new label in the dialog box, click Save to create a Gmail group.
Note: After you create a new group, the group name will be displayed under Labels in the left sidebar of your Google Contacts screen. The figure next to the group name indicates the number of members in that distribution group.
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How To Set Up A Group Email In Gmail Ipad
Instead of using iTunes to create a new group of contacts, you can create a group of contacts directly on your iPhone or iPad by following these steps. 1. Open the Contacts application on your iPhone / iPad. 2. In Contacts, tap the icon at the top right corner of the screen to create a new contact as shown below.
Create A Group Email In Gmail
If you regularly send emails to the same people, learning this trick will save you lots of time and effort.
In order to send a group email in Gmail, you first need to create a mailing list with all the contacts you want to include. You can later edit those groups by adding or removing contacts.
How To Set Up An Email List
Google has a separate app for managing all your Gmail contacts. Thats why in order to create a mailing list in Gmail, youll need to create a list in Google Contacts first.
In order to manage the list, choose it from the Labels menu on the left side of the screen. There you can remove existing contacts from it. To add contacts to an existing list, go back to your contacts, choose the contact and when clicking the Manage labels icon choose the name of an already existing list.
You can create as many lists as you like for different groups of people.
How To Send A Group Email
Now that you have your email list, send your first group email and see how much easier it is than copy pasting it to every individual separately.
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Start With Google Contacts Manager
You can get to your contacts by going to in your browser.
The Google Contact Manager is divided into two parts as shown in the picture below.
This screen may differ slightly based on whether you use the free version or paid version. The screen snap below was from a G Suites account, which is the paid version.
This left section shows your existing groups and functions. Some groups are automatically created based on your activities. For example, if you , it will create a new label. Another example is Starred contacts, which display at the top of your contacts list.
The right section displays the contacts basic fields. In some cases, you may see incomplete entries. For example, you may have a starred contact synced from your Android phone, but you dont have their email address.
Sending Email To Your List
Now that youve created a mailing list sending out emails to multiple recipients is a lot easier. Heres how to do that:
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Send Group Emails Using Blind Carbon Copy
If you want to send group emails occasionally without creating labels or groups, theres another way.
You can type all the email addresses in the Blind Carbon Copy field and send your group email. In this method, you will have to type all the addresses individually. The only advantage here is that none of the recipients will be able to see the email addresses of the other users.
If you ever need to send an email to the same people again, you can simply open the previous group email from your Sent folder and copy all the email addresses from there.
Delete Contact Group In Gmail
In case you are no longer using a Contact Group, you can easily delete the Contact Group, without losing any of your Contacts.
1. Login to Gmail > click on Google Apps icon and select the Contacts option in Apps menu.
2. On the Contacts screen, select the Contact Group that you want to delete and click on the Trash Can icon.
3. On the pop-up, select Keep all contacts and delete this label option and click on Delete.
This will delete the Contact Group or Label from Gmail, but all your Contacts will still be available in your Gmail Account.
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When To Create A Group In Gmail
If you are asking how to create a group email list in Gmail, you most likely already use this service provider as your primary mail. In that case, you would want to create a group email in Gmail for several reasons.
Since it is the most common email service on a global scale, you don’t have to worry about needing another provider for the sole purpose of sending bulk messages/setting up a group email in Gmail.
Change The Processing Of Receipt Responses
On the Tools menu, click Options> E-mail Options> Tracking Options.
Select the processing options that you want by doing one or more of the following:
Automatically record responses in the original item Select the Process requests and responses on arrival check box.
Delete notifications about delivered and read messages Select the Process receipts on arrival check box.
Move receipts out of your Inbox after processing Select the After processing, move receipts to check box.
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Short Guide: Create Email Group In Gmail
Turn Contacts On Or Off For An Account
Want to add or remove all of the contacts from an account that you already set up? Just turn Contacts on or off for that account:
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S To Create Email List In Gmail
Think of it this way: creating an email list in Gmail is similar to creating a group on a social media platform. You can send an instant message to everyone in the group at the same time.
It is not complicated to create email lists in Gmail. The entire process is quite simple, as demonstrated below.
The Productivity Benefits Of Email Groups
Gmail group emails are not only meant for teams. Like any other group, you can create them around any common interest. I would recommend that you should create custom contact groups for every purpose.
- Want to coordinate a study group? Create a Gmail group.
- Want to send a personalized newsletter? Make a distributed mailing list along with a newsletter template.
- An event on the horizon? With these distribution lists, you don’t have to worry about forgetting anyone.
- Manage multiple email accounts in Gmail? Use custom group emails to organize your sent mails.
Email groups as distribution lists are a common feature in Outlook. With some effort, you can make Gmail behave like a powerful desktop email client too. It’s an easy step to take and will help you become a power user of Gmail.
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