How Do I Retrieve Archived Emails

Why Does Gmail Use So Much Memory

How to retrieve archived emails from Gmail app

There are other things going on behind the scenes, too. Chromes prerendering feature, for example, can cause higher memory usage, but it also means your web pages load faster. And, of course, the more tabs, extensions, and plugins you have open, installed, and running, the more memory Chrome is going to use.

Finding Archived Emails Via The Web

If you access Gmail via a web browser, it is a straightforward process to recall any emails you may have archived. For starters, if you choose to use the search bar at the top of the page, search results will include any archived emails. Alternatively, you can access all of your available mail, including archived pieces, under the All Mail option.

Step 1: Visit the Gmail website and sign in.Step 2: On the left side of the screen, scroll down, and select More.Step 3: Select the All Mail option.Step 4: On the right side of the screen, you may now browse your email it will include all emails in your account, including archived content.

Moving An Archived Email To The Inbox Via The Web

If you change your mind, you can always move any archived content back to your inbox. Follow these steps to move archived email back into your inbox using the Gmail website:

Step 1: Visit the Gmail website and sign in.Step 2: Locate the email you wish to relocate.Step 3: To the left of the email, check the small box.Step 4: At the top of the screen, select Move to Inbox.

Your archived email will then be moved back to the inbox for regular viewing. If you wish to return the piece of mail to archived, hover over the email once again and select the Archive button .

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How To Find Archived Emails In Gmail On Android

The Android version of the Gmail app gives you two options for finding and viewing archived Gmail emails.

Option 1:

  • Tap the search bar and enter the sender’s email address or any relevant keyword.
  • Go through the search results and look for archived emails.
  • Keep in mind that the Gmail app on Android lists emails by date, with the newest emails displayed first. If you’re looking for a Gmail archived mail from a long time ago, you might have to do quite a lot of scrolling down to find it.

    Option 2:

  • Tap the hamburger menu in the top left corner.
  • Select the All Mail label.
  • Go through all email messages with the All Mail label and look for archived emails.
  • Unfortunately, it’s not possible to display only archived emails and nothing else.

    Automatic Approach To Access Archived Emails Using Outlook

    How To Retrieve Archived Emails In Gmail Android Phone ...

    For retrieving and restoring archived emails in Outlook, the best way is to use Outlook PST Repair Software. This software specializes in restoring the archived and corrupted PST files. The steps to retrieve archived emails in Outlook are as follows:

    • Now Choose Recovery Mode for scanning PST file and click on OK button to continue
    • After a few minutes, scanning processes are completed, then click on OK button
    • Now select the mailbox folder you want to recover, and click the Save button
    • Now click Browse to define a location for the new PST file. Click on the OK button
    • Now define other options like Hierarchy starts, Adding PST to Outlook, and Date Range. Click OK to start the saving process
    • The saving process is being conducted on your system
    • Within a couple of minutes, the saving process will be completed and click on the OK button to close the software application

    Few other features of Aryson Outlook PST repair software are as follows:

    There are numerous ways to retrieve archived emails in Outlook. Few such methods are described in the section given above. One such method is by using third-party software called Aryson Outlook PST Repair. You can try any method of your choice.

    About The Author:

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    How To Find Items In An Outlook Data File

    Your archived items might be stored in an Outlook data file, also known as a Personal Folders File , if you use a POP or IMAP account or if you use AutoArchive with your Exchange server email account. When you open the Personal Folders file in Outlook, you are able to search specific words or phrases.

  • Open Outlook and select the File tab.

  • Select Open and Export in the left pane.

  • Select Open Outlook Data File. The Open Outlook Data File dialog box will open.

  • Select the Outlook data file that you want to open and choose OK.

    By default, Outlook data files are stored at drive:\Users\username\Documents\Outlook Files\archive.pst in Windows 10, Windows 8, and Windows 7 .

  • Select the arrow next to the Outlook data file in the navigation pane to expand the top level and see the subfolders in the file. Select a subfolder to see the contents.

    Use Outlook’s built-in search tools to search for a specific email, contact, or topic in the archive folder.

  • Is There An Archive Folder In Gmail

    You cant open your Gmail archive the way you can open your Trash folder. But that doesnt mean you cant access archived emails in Gmail. You can find Gmail emails in your archive with the All Mail option. Important: All Mail doesnt show messages in your Spam or Trash folders.

    Read Also: Accessing Archived Emails

    Use The All Mail Label

    Step 1. Go to the menu on the left and click More.

    Step 2. Select the All Mail label.

    Youll now see a list of all your emails, including archived emails. If you archived something a while ago, it may be difficult to spot in this long list. You could end up scrolling for an eternity. Thus, you may find the next method more useful

    Delete Vs Archive Emails

    How to retrieve archived emails in Gmail app

    To understand when should you archive vs delete emails, you should first understand the fundamental differences between them.

    Yes, you can bulk delete either all or specific emails.Yes, you can bulk archive either all or specific emails.

    Recommendation :As Gmail offers enough storage to keep thousands of emails, I would recommend you to delete emails only when you are sure you wont need them in future. If you are dicy, then its better to archive them.

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    How Clean Email Archives Emails Automatically

    Email archiving is great because it allows you to clean up your inbox without deleting any email messages. Since all Gmail users get 15 GB of data per account for free, it simply doesnt make much sense to delete emails anymore. You never know when a message will be usefuleven if it seems completely useless at the moment.

    Ideally, you want to archive emails automatically, but Gmail doesnt have this feature. Thats why we recommend Clean Email, an online bulk email cleaner with intelligent filters that sift through your inbox for you, grouping emails into easy-to-manage bundles and automatically applying various actions, such as archiving emails.

    Apart from Gmail, Clean Email works with all other major email services, and all you need to do to get started with it is log in with your email address and password. To automatically archive emails using Clean Email, you simply choose to apply an action to all matching emails in the future with a single click. For example, you can automatically archive all social media notifications because you most likely dont read them anyway.

    To archive Gmail emails using Clean Email app:

  • Go to:
  • Log in to your mailbox account.
  • Select the Inbox option from the left pane and choose the group of emails you want to archive.
  • Confirm your choice by clicking the Archive button.
  • Why You Might Need To Retrieve Archived Emails

    Its good email management to archive emails you dont need currently, but that you dont want to delete forever.

    Maybe youve completed a project, its all signed off, and youre ready to relieve your inbox of the hundreds of emails associated with it. But theres every chance you may need to refer to some of those emails in the future, so permanently deleting them would be a bad idea.

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    Gmail Email Archiving Functionality

    Email archiving functionality in Gmail is indeed very thoughtful work by Google, it would be helpful to understand how does gmail archive folder work so you can easily use it for your advantage.

    I am sure you would like to keep your Gmail inbox as clean as possible, but we all get hundreds of email now a days, you can of course delete the emails that are of no value to you, but what about emails that are not relevant today, but might be in the future?

    Thats where you can use Gmails email archiving functionality, as soon as you archive an email, it disappears from your Inbox and goes to All Mail label. It helps keeping our Inbox clean without losing or deleting the email that we might need in the future.

    How To Archive Emails On Gmail For Gmail App

    How to Find and Retrieve Archived Emails in Gmail

    If you are using your Gmail app, you can tap and select the email or emails that you want to hide. Next, tap on the archive button on top of the screen next to the trash.

    Alternatively, you may also tap the email you want to archive and slide it to the left. The archive icon on a green background will appear while you are doing this. Once you have successfully archived an email, a pop-up will appear to confirm.

    Recommended Reading: How To Find Email In Archive

    How To Access The Outlook Online Archive Folder

    If you have an Outlook Online email account, the archive folder is available online

  • Go to and log in to your Outlook email account.

  • Select the arrow next to Folders to expand the Outlook folders list if folders are not visible.

  • Select Archive in the left pane under Folders. Your archived emails will appear.

  • How To Archive Emails

    If youre asking how to archive emails in Spike, then youll be pleased to know its super simple and lightning fast. You can archive both single mails and multiple mails with a single click or tap, and its as easy to do on your desktop as it is your smartphone.

    On your desktop, simply right click on the email and then select archive. On your smartphone, simply swipe left and then select archive. If for any reason you make a mistake, you can simply click undo and your mails will be returned to your Inbox. See more information on how to archive emails with Spike.

    Here, we look at how to archive emails in Spike and using other platforms in a handy table:

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    How To Retrieve Emails In An Outlook Folder Stored On Server

    How to fix the There are more items in this folder on the server issue in a folder in Outlook 2016 and get access to your emails.

    What: Certain folders would give me the following message: There are more items in this folder on the server. There was no link or button to click in the right-click dropdown menu to request to see them or to sync the folder to pull these emails down from the server.

    Fortunately, I had two colleagues chimed in within minutes to my distress call in our Things that make you go hmm Yammer group, with the following answers:

    The source of truth is always in webmail. Go there. If it aint there, it dont exist. Sean

    Ive had that a couple times where its gets wonky. As Sean , check webmail and if its not showing there right click on the folder in Outlook and do a Mark all as Read. Alec

    I was slightly skeptical , but gave it a try and low and behind, there they were! Check it out:

    Outlook 2016 Desktop Cant see the emails:

    Outlook Webmail There the emails are!:

    Outlook Webmail Message after archiving all emails on server :

    Outlook 2016 Desktop Message after archiving all emails on server :

    Check back next week for: a blog post showing off how I used the Archive button to clean up my Outlook.

    Using The ‘all Mail’ Folder

    How to find Archived emails on Gmail

    1. Hover your cursor over the left edge of the Gmail window. A sidebar will expand.

    2. Click All mail from within that sidebar. If you don’t see that, click More and then scroll down to All mail.

    3. Any archived messages, as well as other non-deleted emails, will appear there.

    Quick tip: If you aren’t seeing the sidebar expand, click the three-line icon, located in the top-left corner of the screen.

    Also Check: How To Unarchive An Email In Outlook

    Retrieve Archived Emails Using The Mobile App

    To find the All Mail option on the mobile Gmail app, tap the message and open the menu button located in the upper-right corner of the screen.

    Open the Gmail app on your mobile device to view the Inbox.

    Tap the three-line icon at the top of the screen and select All Mail in the panel that opens.

    Tap the email you want to retrieve.

    Select the 3-dot icon at the top of the email that opens.

    Tap Move to Inbox.

    What Does It Mean To Archive Email In Outlook

    Email archiving in Outlook is the process of moving older emails from your inbox to a separate yet easily accessible folder. It gives a central location to those messages which are older than a specific time period.

    It also keeps your inbox clean while keeping other attachments and files safe. Further, you can manage archive feature manually or automatically according to your choice.

    The best part of this feature is that it saves you time by automatically removing the old messages from your inbox.

    But, the downside of this feature is that it doesn√Ęt shrink the size of your mailbox. Also, it may delete the important emails that you want to save for later.

    So, for some, an auto archive of Outlook is useful, but for some, it is not.

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    How To View Archived Messages In Gmail

    Fortunately, there is an easy workaround to retrieve archived emails in Gmail on desktop, iPhone and Android. To do so,

  • Open Gmail on mobile or desktop.
  • Enter the below query in the search box and hit enter. has:nouserlabels -in:Sent -in:Chat -in:Draft -in:Inbox
  • Gmail will now list all your previously archived emails.
  • You dont need to navigate to the Inbox or All Mail tab for the above command to work. It works irrespective of the label you are viewing. Moreover, the search performed stays in the recent searches so you dont need to type it frequently.

    Tip:On a computer, you can alternatively visit to see all the archived emails in Gmail.

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