How Do I Put A Signature On My Email

Add An Image To Your Gmail Signature

How To Add a Signature to Emails in Gmail

Add a clickable phone number:

  • Select the number youd like to make clickable
  • Click the Link icon in the bottom toolbar
  • Type in tel: and then add in your phonenumber
  • Click OK

Tip: if youd like to add a banner to your email signature you can click below the signature youve made and add in your banner as another image.

How To Add A Handwritten Signature To Your Email

Have you ever been sending an email and wanted to sign off with a handwritten signature? Maybe it’s an important email that requires a signature for disclosure, or perhaps you want to add a personal touch to your email.

In the past when everything was pen and paper, there were no issues with signing a letter, but we’re in the twenty-first century where everything is meant to be easier, yet somehow adding a handwritten signature isn’t as simple as adding a bit of scribble…or is it?

Here are some ways you can digitally sign your email:

The Old Fashioned Way

  • Write your signature on a piece of paper.
  • Using a scanner, insert the piece of paper and scan it, saving it as a .gif, .png or .jpg.
  • Open your email client and insert your saved image.
  • Using your email client’s image tools, crop the scanned signature and scale it down to size.
  • The Mobile Way

  • Write your signature on a piece of paper.
  • Using your mobile phone, open your camera app and take a photo of your handwritten signature.
  • Send the photo from your phone to your email address.
  • Once received, save the image to your computer then insert it into your email.
  • Using your email client’s image tools, crop the scanned signature and scale it down to size.
  • The Smart and Faster Way

  • Head over to Signature Maker.
  • In the box, draw your signature using your mouse just like you would with a pen and paper.
  • An image of your handwritten signature will be saved to your Downloads folder.
  • The Designer’s Way

    How To Insert An Image Into Your Email Signature

    Step 1. Sign into your Gmail account

    Step 2. Go to Settings

    Step 3. Under the General tab, scroll to the bottom to find the Signatures section

    Step 4. By default, No signature is selected

    Step 5. To add a signature, select the Create new button. A text box will appear where you must name your signature.

    Step 6. Add your signature name and click Create

    Step 7. Customize your signature in the text box provided

    Step 8. Either in your new signature, or in the existing signature that youre editing, click on the area of your signature where you want to insert your image

    Step 9. Select the image icon in the bottom pane of the text box

    Step 10. Youre now given 3 options for where to select your image from:

  • My Drive
  • Upload
  • Web address
  • Step 11. The first two options allow you to select images either from your Google Drive or computer drive. The third option, Web address, is useful if you want to add an image from your companys website . To do this:

    11.1) Open your companys website and find the logo

    11.2) Right click on the logo and select Copy image address

    11.3) Go back to your Gmail signature settings and select Web address , and then paste the image address URL into the box provided

    11.4) Click Select

    Step 12. You can change the image size by selecting from Small, Medium, Large or Original size when the image is highlighted

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    Easily Create A Rich Html Signature With Our Gmail Signature Generator

    There is a world of design details and features you can add to your email signatures. From social media icons, to cool animated GIFs. But these special features require a special tool.

    To explore the many options a professional Gmail signature offers, I advise that you simply go play around with our free Gmail signature generator. Its super easy to use and it can set up your signature in Gmail with a few clicks.

    How To Add A New Signature In Outlook

    How do I set up my email signature in Outlook?

    Before you can insert a signature into an email message, you need to create your signature and save it.

    1. Open Outlook and then click “New Email” in the ribbon bar to create a blank email message.

    2. In the untitled email message, go to the ribbon bar. Click “Signature” and then “Signatures.”

    3. In the Signatures and Stationary window, click “New.”

    4. Type a name for the new signature and click “OK.” If this is your first signature, you might want to name it something like “default.”

    5. Enter and format the signature in the text box. You can choose the font and text size, insert links and images, and even insert a digital business card from Outlook’s address book.

    6. At the top right of the Signatures and Stationary window, you can choose which signature you would like to use by default with each of your email accounts, and if you want the signature to appear in email replies, or only in original messages.

    7. Click “OK” to save your changes.

    Recommended Reading: Where Can I Print An Email

    How To Add Social Media Buttons To Email Signature

    The popularity of social networks is slowly but surely surpassing old-school means of communication. As a result, it is becoming quite normal to have your own or your companys email signature contain not only a name, phone number, email address and website, but also links to Facebook, Twitter, LinkedIn and other social media profiles.

    It is easy to just add a hyperlink to your email signature, but a button with the logo of a specific social network looks more professional. To add such a button, you need to follow the steps below.

    Note: To learn how to create an event-triggering hyperlink for your email signature, scroll here.

    Add A Signature To Messages

    Signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

    Note: Each message can contain only one signature.

    Insert a signature automatically

  • On the Message tab, in the Include group, click Signature, and then click Signatures.

  • Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature.

  • In the New messages list, select the signature that you want to include.

  • If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click .

  • Insert a signature manually

    • In a new message, on the Message tab, in the Include group, click Signature, and then click the signature that you want.

      Tip: To remove a signature from an open message, select the signature in the message body, and then press DELETE.

    Read Also: Removing Duplicate Emails In Outlook

    How To Set Up Your Email Signature On Ios And Android

    1. Download the Outlook app and sign in.

    2. Tap the Outlook icon in the upper left corner. If you’re using iOS, you’ll tap the icon in the top left as well, but it’ll be an icon with the first letter of your name.

    3. Tap the Settings gear icon in the bottom left.

    4. Scroll down and choose Signature. By default, your signature says “Get Outlook for Android” or “Get Outlook for iOS,” depending on your device.

    5. Tap Signature and clear the message field.

    6. Type in your name and/or contact information. Tap the checkmark on Android. If you’re working on iOS, it’ll save automatically.

    As with setting up a signature on a desktop, you can open a new message and see your signature.

    Email Signature Tip: Try Sent From My Iphone

    How to Add Signature in Outlook

    A team of Stanford researchers recently studied the perceived credibility of misspelled emails sent with a Sent from my iPhone signature. One big takeaway: Using the iPhones stock signature could help improve your image.

    What the researchers found was that when emails use correct grammar, spelling, and punctuation, the sender is perceived to be very credible regardless of whether theyre writing from their phone or computer.

    However, study participants attributed higher credibility to the person who wrote a sloppy email signed Sent from my iPhone. They were more forgiving of errors, as the chart below shows:

    So does this 19-character disclaimer really offer a free pass out of writing detailed replies? Our advice is to know your audience. For every person willing to look the other way, theres another who sees it as an annoying form of humble brag.

    Bottom line: Dont be afraid to use a mobile email signature if youre and it makes your life easier. If youre not feeling the standard Sent from my iPhone or use a different mobile device, you can always create your own sign-off that follows the same general logic: Apology/Location/Status from .

    Need inspiration? Here are some of our favorite creative mobile email signature examples :

    • Sent from a phone. Regularly foiled by autocorrect. But duck it.
    • *Brevity and errors aided and abetted by my beloved iPhone*
    • From my smartphone so please forgive any dumb mistakes.
    • iPhone. iTypos. iApologize.

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    How To Add A Signature To Mail For Windows

    If you have more than one email account set up in Mail for Windows, create separate signatures for each account, or use the same signature for all your accounts.

    Specific account signatures can be turned on and off, but if you turn off your signature , you will not be able to add that signature to any new email messages manually.

    To change the default signature appended to emails:

  • Open Mail for Windows.

    Type mail in the Windows 10 search box and press Enter to open Mail for Windows 10 quickly.

  • Select Settings , which is at the bottom of the navigation pane on the left side of the screen.


  • Select the Use an email signature toggle switch to turn it to the On position.


  • Select the Apply to all accounts checkbox to apply the same signature to all multiple email accounts in Windows Mail. Alternatively, if you only want to add a signature to emails sent from one specific email account, choose the Select an account and customize your signature dropdown arrow and select the account you want to change.


  • In the text box, enter the email signature. The default text is “Sent from Mail for Windows 10.” Overwrite this text to change it.


  • Select Save.

  • When you compose a new email in Mail for Windows, your signature automatically appears at the bottom of the message.

    Add Html And Images To Your Signature In Mail For Windows 10

    • Wichita Technical Institute

    Let your email recipients know a little bit about you. Add a custom signature to messages you send from your Mail for Windows accounts. Learn how to automatically include text, HTML, and images at the end of any email you write.

    Instructions in this article apply exclusively to the Mail app for Windows 10.

    Also Check: How To Email Large Mp4 Files

    How To Add A Signature In Gmail Mobile

    Let us now see how we add a Gmail signature in iOS devices such as iPhones or iPads? Click on the three horizontal lines of the app on an iPhone or iPad.

    Scroll down to the bottom of the page to the Settings option.

    Now, choose the user for whom you’d like to set up the Gmail signature.

    Now, head over to Signature Settings and click on it.

    You can now add your Gmail signature including designation, company name and any other details you’d like to include.

    Your signature in an iOS device is now ready to be flaunted!

    How To Create A Signature With An Iphone

    How do I set up my email signature in Outlook?

    If youâre reading this, you probably need to sign some documents. But you have to get it done on your phone, right? Normally, thatâs a tough situation. However, the signNow app for Apple, makes mobile signing a piece of cake. Get a powerful mobile-first solution for validating your docs with legally-binding eSignatures, negotiate contracts and automate your workflow. With signNow you can email electronic signature from your iPhone while on the go.

    electronic signature for email on an iPhone and show off to your colleagues:

  • Install the signNow app and register your account.
  • Upload a document.
  • Edit the file if you need to.
  • Add signature fields and self-sign before sending it to partners or clients.
  • Tap Done and generate signing links.
  • The app is well suited for work within an organization or for B2B and B2C collaboration. It can be used to send out contracts for signing even if recipients donât have signNow accounts. Notification Bots keep consumers updated on document status changes. The signNow app is a perfect solution to send electronic signature via email quickly, securely and effortlessly.

    Read Also: How To Recover Permanently Deleted Emails On Ipad

    How To Share Your Digital Credential In Your Email Signature

    Sharing your digital credential is an effective way to take credit for your achievements in a way that can be instantly verified. Embedding your badge into an email signature is quick and easy. We’ll show you how to do it with Outlook and Gmail.

    Before you get started, make sure you have you assets ready to go . Log into your Acclaim account and select the badge you’d like to share. Click the button. Then click the icon. Select small image. Next, click the URL icon and copy it to your clipboard.Outlook:

  • Start a new email message.

  • Click signature. Either edit an existing signature or add a new one.

  • To add your badge, click the image icon. Locate the badge image you downloaded and insert.

  • Hyperlink the image.

  • Paste the badge URL that you copied from Acclaim.

  • Save your new Outlook signature and youre ready to show others what youve achieved the next time you send an email!

  • Gmail:

  • Open settings and scroll to the signature block
  • Use the picture icon to upload the badge image. You can resize the image now.
  • Highlight the image and click on the link icon. It may look like nothing happened, but click back on the image and see where you can change the hyperlink.
  • Paste the URL you copied.
  • Save, and you’re all set. Now anyone who receives an email with your signature can click on your badge to verify your achievement through Credly’s Acclaim Platform.
  • Creating Email Signature On Your Mobile Phone

    With mobile devices becoming increasingly important, it is always in your best interest to make sure that your email signature looks professional across all types of devices and applications .

    Note: If you use both a mobile device and your Doteasy webmail to send out email messages, you will need to create a signature in each. The email signature you create in your webmail will not be transferred or applied to email messages you send using a mobile device, and vice versa.

    Also Check: Email Print Out

    Manually Add Your Signature To A New Message

    If you’ve created a signature, but didn’t choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  • Go to your mailbox and choose New message.

  • Type your message, and then choose > Insert signature at the bottom of the compose pane.

  • When your email message is ready, choose Send.

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