How Do I Print An Email

How To Print An Email In Gmail

How to Print Email on PC
  • Click the Print button to the right of the subject line.

    A new browser tab opens, with the email message formatted for printing. Your browser’s Print dialog box opens as well, where you can set up how you want this email to print.

  • Set the print options you want to use.
  • Destination specifies the printer you want to use for this email.
  • Pages sets the range of pages to print, if the email goes on for more than one page.
  • Copies controls how many copies of the email to print.
  • Layout sets whether to print the page in portrait or landscape orientation.
  • Color lets you choose whether to print the email in color, or in black and white.
  • Click Print.
  • How To Print Email Body Only Without Header And Username In Outlook

    Normally it will print all content of an email in Microsoft Outlook, including its header, its body, and more. Sometime you may want to hide an email message’s header during printing, in the sake of keeping confidential or other purpose. And this article is a tutorial about how to print the body and header of an email message, and how to print only the body of an email message without its headers in Microsoft Outlook easily.

      Print an email without message header with Reply feature

      This method will guide you to print the message body of an email only excluding its message header with the help of the Reply feature in Outlook. Please do as follows:

      1. Select the email you will print without header, and click Home> Reply.

      2. Now the Reply Message window is opening. Please remove information as following screenshot shown: Remove the recipients, subject, attachments from the message header Remove the replying header at the top of message body.

      3. Click File> Print. And now you will see the entire message header does not appear in the print preview. See screenshot below:

      4. Go ahead to specify a printer as you need, and then click the Print button. See screenshot above:

      5. Close the Reply Message window without saving the email.

      Easily print an email without message header and username, but including background image in Outlook

      Print an email without header and username with View in Browse feature

      1. Double click to open the email you will print in the Message window.

      Print An Email On Windows 10

      Email is faster and more convenient to use but it also reduces paper waste since its all digital. That said, there are always rare occasions when you have to print an email.

      An email is a very basic text file at its core so you can print it easily enough. The only thing you need is the email itself and a printer set up to print it from. All email clients have an option to print emails.

      Also Check: How To Make A Business Email

      Before You Start: Aliases

      When processing Email to Print jobs, PaperCut connects to a single mailbox on a mail server. The mailbox receives the emails of all printers, where each printer has its own email alias. This is achieved in one of three possible ways:

      Pick a strategy that suits your environment and you are ready to start.


      The Microsoft Exchange email server does not support “aliasing” in Email to Print because it replaces the alias address with the destination address.For more information, see Email to Print with Microsoft Exchange and Email Aliases.

      Print A Specific Page Of A Message

      How do I get a copy of the email sent to my clients ...

      In any version of Outlook, you can print all the odd-numbered pages or even-numbered pages from the Number of pages option under Copies in the Print Options dialog box.

      Print selected pages

    • In the open message, select File> Print> Print Options.

      Note: If you’re using Outlook 2010 with a network printer, the Print window may appear behind other application windows.

    • Select the printing options you need. For an in-depth description of these options, see .

    • Under Page Range, click or enter the specific page or pages that you want to print.

      Tip: To see how your message will look printed out, click Preview first. If you do not want to print the entire message or list, this will help you determine which individual pages to print.

    • Click Print.

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      How To Print Email From Gmail

      Printing a single message Gmail is easy. Open your Gmail and go to the mail you want to print.

      Step 1: Open the specific mail or expand it if it’s part of a long thread of conversations.

      Step 2: Go to the top-right and click the Printer icon. You can also right-click on top of the mail and choose Print from the context menu. Alternatively, use the Ctrl + P shortcut.

      Step 3: The Print dialog is now displayed. Pick the printer you want to print to. Remember, you can print to your electronic printer, a cloud printer, PDF, or just “print” it to OneNote.

      Step 4: Choose the other printer settings like the Layout and the number of pages you want to print if the message is spilling over to more than a page.

      Step 5: Click on More Settings to expand the options available for printing in Gmail.

      • To save paper, you can Choose Scale and constrict multiple pages to one sheet.
      • To save ink, you can uncheck Headers and Footers and Background graphics.

      Print Multiple Emails And Attachments In Outlook

      Printing multiple selected messages is supported by Outlook: just select your messages in the folder right-click on your selection left-click on Quick Print to send your messages to the default printer.

      Or, you can press Ctrl+P, or click on Outlook menu File-> Options-> Print > Print Options and select your printer, style, pages, number of copies, etc.

      If you enable the setting Print attached files , your attachments will be printed as well but only to the default printer, and all files, without exclusions.

      Printing multiple attached files without messages and without opening them is unsupported in Outlook.

      You can print single attached files: in the opened message, or in message preview in the reading pane , you can select Quick Print from the drop-down command list, available with the attachment icon.

      Recommended Reading: How To Make An Email List

      Print With Microsoft Outlook And Outlook Web App

      1. Select the e-mail you would like to print.

      2a. In the client application, click File and then Print.

      2b. In the Outlook Web app, turn off the right-side viewing pane in the View menu, and double-click the message to open it in a new window. Click the Printable View button at the top of the window.

      3. A print dialogue box will pop up. Adjust the settings and print options before you send the job to your printer.

      Print An Email From Mail App In Windows 10

      How to Print an Email

      Here are the steps to print an email from the Windows 10 Mail app:

    • Open Mail app using the Search box, taskbar icon, or any other ways
    • Add an email account from which you want to take a print. If the account is already added and there are multiple accounts in the Mail app, then select an account from the left sidebar
    • Select or open an email
    • Click on the Actions icon available on the top right corner
    • Click on the Print option to open the Printer window. You can also simply use the global hotkey Ctrl+P to open that window
    • Select a printer. You can also use Add a printer option in that section if your printer is not added already
    • Set options like page orientation, number of pages , paper size, and more. Or else, you can continue with the default options
    • Click on the Print button available on the bottom left side.
    • This will print the selected email.

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      How To Print An Entire Email Thread In Gmail

      The Conversation view in Gmail can show a chain of 100 emails in one long thread. To print them all, go again to the top-right and click the Printer icon which now says Print All.

      But you can also print one email by following the chronological order and opening that single conversation. Then, follow the above steps to print the mail.

      What about printing emails with the Confidential Mode? The short answer is that you can’t. If the sender has turned on this privacy setting, then you cannot forward, copy, print, or download the mail.

      The alternative is to take a screenshot of the mail and print it if you want to preserve some information before the mail expires.

      Print A Section Of A Message

    • In the open message, on the Message tab, in the Move group, click Actions> Other Actions, and then click View in Browser.

      If you see a security message, click OK to continue.

    • In the message, choose the section that you want to print. Select the text or other part of the message directly in the browser window, not in the Print Preview window.

    • On the browser toolbar, click the arrow next to the Print button, and then click Print.

    • Under Page Range, click Selection, and then click Print.

    • If you are using 2007 Microsoft Office Suite Service Pack 2 or later, you can print individual pages from messages. Earlier versions of Outlook do not have this capability and you must open the message in a browser in order to print individual pages or sections.

      Tip: To determine the Office version that you are using, in the Help menu, click About Microsoft Outlook. The version you are using is shown at the top of the About Microsoft Outlook box.

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      Print A Selection From An Email In Microsoft Outlook

      Want to print a specific section of an email and not the entire message? You can easily do this in Outlook, but you must use the browser as the bridge between Outlook and your printer.

      Step 1: Open the email. Go to the Ribbon > Message tab > Move Group > Actions > View in Browser.

      Step 2: Click OK on the security message box which pops up. The email is displayed in the default browser set up for Outlook.

      Step 3: Select the text or section of the message directly in the browser window.

      Step 4: Go to the browser’s Print feature or right-click on top of the selection and choose Print.

      Step 5: Under Page Range > click Selection> Then click Print.

      This can be a useful habit to save paper and printer ink when you just want to preserve part of an email and not the entire message.

      Printing Multiple Small Pictures

      How do I connect my email to a printer?

      In some situations, you may receive an e-mail with multiple pictures. If these pictures are small, you can also print the images all at once by following the steps below.

    • Open a word processor, such as Microsoft Word or OpenOffice Writer, or another program that supports the ability to add a picture.
    • Open the image and copy the image into the clipboard. Often right-clicking with your mouse on the image and selecting Copy is the easiest method of doing this. You may also be able to select the image and press C on the keyboard to copy the image.
    • Switch back to the word processor and paste the image into the document. To do this, right-click your mouse on the image and select Paste, or click Edit in the program’s top menu bar and select Paste usually. You may also be able to press C on the keyboard to paste the image.
    • Repeat the above steps for each of the images you want to print. Also, you can resize the images in the word processor, but keep in mind that this can distort the image.
    • Once all pictures are added to the word processing document and adjusted, print the document.
    • Also Check: Why Am I Not Getting My Emails On My Iphone

      How Do I Convert A Pdf File To 500kb

      To start, drop your PDF file or upload it from your device or your cloud storage service. Select the size of your document in the drop-down menu. If you choose custom size, you need to enter the dimensions for height and width, in inches or millimeters. Click on the Resize button.

      Printing Selected Text Or Picture From An Internet Web Page

      For printer-friendly pages like Computer Hope, all navigation menus and other non-important sections are automatically removed when you print a page. If the web page is not printer-friendly or you only want to print a section of a page or picture, follow the steps below.

      To print only sections of text or images, it may be easier to copy the text or picture, and paste it into a document. Once all information is gathered into a single document, you can print it out. See: How to copy text and images from a web page.

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      Print Outlook Emails And Attachments Without Opening

      Our Print Tools add-in adds commands to Outlook ribbon and that means you can select a message, or multiple messages in any Outlook folder, then just hit the option you need and your printing task will proceed without your further interaction.

      These commands are also available in the context menu.

      And if you wish to configure your printing task on the message receive date basis, with the selected printer, and filter for file types just run the Print Wizard command and select your date range and other settings.

      Print Email From Outlook

      How to print email messages in Gmail®

      Outlook doesnt have the Print button enabled for a message by default but adding it is easy and theres always the print keyboard shortcut you can use.

    • Open Outlook.
    • Select the Customize ribbon tab.
    • Select a group in the column on the left and
    • In the column on the right, select Print and click Add.
    • Return to Outlook and double-click the email you want to print.
    • Click the Print button.
    • Select a printer and
    • Read Also: How To Sign Into Outlook Email

      Enabling And Editing The Approved Senders List

      Sign in to the User Page.
      If multiple printers have been registered, select the printer you want to configure from the printer list.
      Select Approved Senders List in Email Print from the menu on the left.
      Select Use Approved Senders List .
      Click or tap Add Address or Add address from Print Log.
      Your email address is listed by default.If you want to add an email address that is not in your print log or add a domain address, select Add Address. If you want to add an email address that you have received an email from before, select Add address from Print Log.
      If you select Add Address, enter the email address or domain that you want to add.

      Add address from Print Log

      By adding a domain name, the printer can receive emails from email addresses that have the same domain.When adding a domain name, make sure you include @ . You cannot add a domain from Add address from Print Log.
      Click or tap Add.
      Check that the address you added is listed in the Approved Senders List, and then click or tap Apply.
      If you want to delete a registered email address or domain name address, select the Delete column for the address you want to delete from the Approved Senders List, and then click or tap Apply.If you want to disable the Approved Senders List, select Anyone can send print jobs to this printer, and then click or tap Apply.

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