How Do I Archive Emails

Archiving Individual Messages To Onedrive Or Dropbox

How to Archive Emails in Outlook – Office 365

When you only want to archive a few emails to OneDrive or Dropbox, you can do so by simply dragging the messages out of Outlook and into the OneDrive or DropBox folder on your computer. You can then remove them from Outlook to free up space.

As these messages will be stored as individual msg-files, there is no problem with synchronization whatsoever.

However, since these messages are now located outside of Outlook, searching through them or sorting them as flexible as you could in Outlook is no longer possible.

You can drag and drop messages out of Outlook and into your OneDrive folder.

How To Archive Yahoo Emails

Yahoo Mail offers 1 TB of storage for your emails and attachments. With this amount of storage space, it’s easy to let your inbox fill up with messages. Instead of cluttering your inbox with all the messages you want to keep or think you’ll need later, consider moving some of those messages to your archive.

Here’s how to archive Yahoo mail quickly:

  • Go to and sign in to your account.
  • Choose one or more messages.
  • Select the Archive icon at the top of your inbox list .
  • You can also archive all the messages in your Yahoo inbox. Here’s how:

  • Pause the pointer over the Inbox.
  • Select the More options icon and choose Clean your inbox.
  • Select Archive emails.
  • You’ll find your Yahoo mail archive in the respective folder. If you want to unarchive a message and restore it to your Yahoo Inbox, follow these steps:

  • Open the Archive folder.
  • Choose the message you want to retrieve. If you can’t find the message, enter some information about the message in the Search bar.
  • Select Restore to Inbox.
  • Using The Archive Feature In Gmail

    When a person archives an email in Gmail account, that email message is hidden from the Inbox folder. But, it does not mean email is deleted from the Gmail account. It is just like transferring something into a filing cabinet for protection, rather than keeping it in the trash. Any email message that you have archived can be found by clicking on the All Mail option on the left side of the Gmail page.

    For this example, lets archive emails in Gmail before date 2017/08/15. Using below keyword we can get email messages received before a specific date. In the search box on Gmail page type a search in below format:

    in:inbox before:2017/08/15

    • The entire search string will look something like below:
    • Now that you have a list of results matching your search criteria, you can start the archive Gmail by date process. Choose Select All checkbox as shown below. That checkbox accounts for the emails on the first page, if messages exceed 50 emails you can click on the link to select all messages.
    • Once those selections are made, all that is left to do is the archiving. For that, click the Archive button as shown below.
    • You will get message conversations have been archived

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    Archiving In Outlook 2010 And 2013

    The process of archiving is similar in MS Outlook 2010 and 2013. Follow the given steps

  • Open Outlook application and click on File tab.
  • Go to cleanup tools and choose the archive option.
  • Select the folder you want to move to the archive mailbox.
  • You can select a date for reference to archive the emails.
  • Browse to define the path to save the archive file.
  • Why Mark As Read Isn’t Enough

    How to Archive Emails with Gmail: 6 Steps (with Pictures)

    While marking your unread message as read may reduce the annoying numbers, it isn’t as good as archiving. This is because your inbox is still filled with clutter.

    When you archive an email that you don’t need, it leaves your primary email screen. That way, you can focus on more critical messages.

    If you think you’ll need that email in the future, you can still use Gmail’s powerful search function to find it. After all, you wouldn’t want to scroll through hundreds, if not thousands, of emails looking for something.

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    How To Archive All Your Outlook Emails

    Email overload is a very real problem. According to Inc.comover 140,000emails are sent every minute. And the number of emails each of usreceives is increasing. A recent study from the Radicati Group projects thatthe averageworker will receive nearly 129 emails a day in 2019up from 112emails per day in 2015.

    One problem with having too much email in yourinbox is that processing it can eat up a lot of time, causing you to be less productive. Astudy of a thousand workers from Adobe shows that most people spendbetween two and three hours a day on email-related tasks. Thats abig chunk of every day!

    Yes, a cluttered email inbox can be a realnuisance. Yet, when your inbox is too full deleting or moving individual emails canseem like a daunting task. Fortunately,you can quickly remove more than one unwanted email at a time using MS Outlook.Deleting unwanted emails can help you to quickly gain control of your inbox.

    When removing emails from Microsoft Outlook, you have a few choices:

  • Delete the emails.
  • Archive the emails.
  • Use the Clean Up tool.
  • Yahoo Mail Archive All Emails

    In case of archiving all emails in yahoo mail account, you need to select all the emails of the folder using the select all option and hit the archive option. This will move all emails in yahoo mail to an Archive Mail folder.

    This is all about the archiving process in yahoo mail server. Now, we are going to talk about Yahoo mail archiving all emails to local hard drive or computer system.

    This process can be a bit lengthy, but I believe, you will have all your data archived safely on the local system efficiently. When we say archiving emails locally, first we have to move a copy of emails to a safe place and then delete the same from the yahoo mail account. One relevant case that struck us by the day is described below.

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    An Introduction To Email Archiving

    There are many ways to clean out your inbox to see only current messages and messages that need your immediate attention. One way is to delete unwanted messages. But what if you’ll need those messages sometime in the future? For important messages that you want to keep filed away, use the archive feature of your email client.

    What does it mean to archive an email? Archiving mail messages is one way to organize your inbox by moving unneeded but essential messages to a special folder called an archive. When you store messages, those emails no longer appear in your inbox. Still, those messages are easy to find and simple to move back to your inbox when you need them.

    What is an archive in email? An email archive is a separate folder that’s listed in an email client along with other folders, such as the Inbox, Sent, Drafts, and Spam folders. This folder is like a file cabinet where you store messages for safekeeping and future reference.

    Why archive email? There are several reasons to archive email. One is to reduce the clutter in your inbox without deleting messages. Archived messages can be accessed at any time but aren’t stored with your other mail. Another reason is that some emails are important and removing them from your inbox doesn’t make sense. Or you may have important emails that might be of use in the future, but you may not need them two or three years from now.

    Manual Process For Archiving Emails In Office 365

    How to Archive Email in Outlook 2016

    Once the user has enabled the archive mailbox, then by following the below process, users can perform outlook 365 archive all emails.

    • Login to MS Outlook using the O365 account.
    • Open the folder from which you need to archive emails.

    Note Users can also select the specific emails and then click on the archive tab in the top pane of the O365 account.

    • Select all the emails you want to archive and right-click on them. Choose the archive option to move the selected emails to the archive mailbox.

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    How To Permanently Delete Your Emails In Outlook

    Deleting a message using any of the methods abovedoesn’t automatically mean the message is gone. Rather, the deleted messagewill be moved to a Deleted Itemsfolder where it can be recovered. To learn more about how to find and restoreemail messages from the Deleted Itemsfolder, review this tutorial:

    The previous tutorial also explains how to create an archive folder in Outlook.

    To make sure your deleted messages are truly gone you needto empty the Deleted Items folder.Start with your MS Outlook inbox open:

    Deleted Items

    Click on the DeletedItems folder to select it. Then, right-click to bring up the drop-downmenu:

    Deleted Items

    From the drop-down menu, click the Empty Folder selection. You’ll see theprompt:

    Everything in the”Deleted Items” folder will be permanently deleted. Continue?

    Click the Yesbutton to continue. A prompt displays showing that the items are being deleted.When the deletion is complete, your DeletedItems folder will be empty.

    Deleted Items

    Permanently deleting email messages also has theadded benefit of reducing the amount of used storage in your email system.

    What Is Email Archiving

    Email archiving is the process of removing emails from your inbox to be stored in a separate yet easily accessible location. You can manage this manually or automatically depending on your preference, and you can easily search for mails that have been archived by date, contact, or keyword. The point of archiving is to give you a central location to store mails that you no longer need direct access to. It also ensures your inbox is kept clean and attachments and other files are kept safe.

    However, theres much more to email archiving than an empty inbox. In fact, for many people, archiving is a crucial component of better organization and transparent business practice. It has numerous benefits that far outweigh the very small inconvenience of clicking archive, and youll be surprised at how much simpler your email management will become once you get into the habit.

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    Where Do Archived Emails Go In Gmail

    Archived emails are just ordinary messages with the label archive attached to them while the inbox label is removed. Such messages are not deleted or otherwise made inaccessible. In fact, they are still stored alongside all other messages and can be retrieved in just a few seconds because Gmail makes them fully searchable.

    However, Gmail doesn’t display the archive label alongside other labels, which is a common source of confusion even among more experienced Gmail users. To view archived emails in Gmail, you need to select the All Mail label instead and manually find archived Gmail messages by looking at their subject lines, delivery date, and sender information.

    Using The ‘all Mail’ Folder

    How to Find Archived Mails on Gmail app

    1. Hover your cursor over the left edge of the Gmail window. A sidebar will expand.

    2. Click All mail from within that sidebar. If you don’t see that, click More and then scroll down to All mail.

    3. Any archived messages, as well as other non-deleted emails, will appear there.

    Quick tip: If you aren’t seeing the sidebar expand, click the three-line icon, located in the top-left corner of the screen.

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    How To Archive Emails By Received Date

    The default settings of Outlook AutoArchive determine an item’s age based on the received/competed or modified date, whichever is later. In other words, if after receiving an email message or marking a task complete, you make any changes to an item , the modified date is changed, and the item won’t be move to the archive folder until another aging period is over.

    If you want Outlook to disregard the modified date, you can configure it to archive items by the following dates:

    • Emails – the received date
    • Calendar items – the date that an appointment, event or meeting is scheduled for
    • Tasks – the completion date
    • Notes – the date of the last modification
    • Journal entries – the date of creation


    For starters, check your Outlook version. If you are using Outlook 2010, be sure to install for Outlook 2010, and Outlook 2007 users need to install the . Outlook 2013 and Outlook 2016 do not require any additional updates.

    And now, follow the below steps to create the ArchiveIgnoreLastModifiedTime registry value:

  • To open the registry, click Start > Run, type regedit in the search box, and click OK.
  • Find and select the following registry key:HKEY_CURRENT_USER\Software\Microsoft\Office\< Office version> \Outlook\Preferences

    For example, in Outlook 2013, it is:


  • On the Edit menu, point to New, select DWORD Value, type its name ArchiveIgnoreLastModifiedTime, and press Enter. The result should look similar to this:
  • What Are Archived Emails

    Older email software, most notably Microsoft Outlook, organize messages into folders. The problem with this approach is that one message can belong only to one folder. Lets say you want to place all work-related emails into a folder called Work, but you also want to organize your emails based on their importance.

    With a folder-based email organization system, you can either place a message into a folder called Work or into a folder called Important, but the message cant be in both folders at the same time. To overcome the limitations of folder-based email organization systems, Gmail uses a label-based system.

    Essentially, Gmail lets you attach as many labels to messages as you want. You can easily tell Gmail to display all emails with a certain label or labels, which is how labels make inbox management much easier.

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    Archiving Mail To Outlookcom Or Another Online Mail Archive

    When you talk about Cloud storage for emails, you are actually talking about a mail server. This is the most efficient location to store your emails in and make sure it is available to you everywhere.

    If you have a large enough mailbox, you can connect to it via IMAP so that all your emails remain online and Outlook syncs all mail folders with the mail server so they are also available offline. When you currently connect to your mailbox via POP3, you can switch to an IMAP account as described in: Convert from an IMAP account to POP3.

    If you only have a small mailbox or a POP3 account, you could use another mailbox server such as for archiving instead. is a free mail service from Microsoft and offers basically an unlimited amount of storage space. You dont actually have to use it for emailing, you can just use the space for archiving.

    For instructions to configure your mailbox in Outlook, see: Adding an account to Outlook.

    Once you have the account configured in Outlook, you can simply drag and drop your messages from the folders of your current mailbox into a folder in the mailbox of to archive it to the Cloud.

    Note 2: Instead of using an account, you can also use a Gmail account or switch to Exchange Online which offers 100GB of storage and supports more Outlook features than an IMAP account.

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