Using Mail To Web Access
Signing Into Multiple Accounts On Desktop
However You Access Your Email Make It As Easy As Possible With These 4 Rules
Whether youre checking your emails on your smartphone, desktop, browser, tablet, or watch, there are a few tips and tricks to make your email experience smoother than ever. Lets take a look at four rules that you can start using today.
Organize Your Inbox
Dont just have all of your emails going to a single, giant folder. Spike offers Priority Email Inbox, which pushes all your unimportant mail to an Other folder, leaving you with only the messages that need your attention.
Spike also offers the ability to sort your Inbox in three different automated ways: Subject Mode, which groups emails by subject People Mode, which groups messages according to the contact who sent them and Inbox Mode, which is like your traditional email inbox.
Snooze the Messages that Can Wait
You should only have important emails in your inbox, which means if it doesnt need your attention for another week, get rid of it! But, of course, you cant simply delete it or mark it as read you might forget! Thats why Spike enables you to snooze an email for later the same day, tomorrow, next week, or any time and day that suits you!
Read Also: How To Start Off An Email To A Professor
How To Manage Your Google Contacts
Knowing how to open your Google Gmail contacts page isnt enough, right?
You also have to know how to manage your contacts to keep your contact list updated!
Dont worry.
Ill show you everything you need to know about managing your contact group in this section:
Option : Write An Apology Email
Dont underestimate the power of apology. Most people can be more understanding than you might believe, and its very unlikely that they would be angry at you for sending them an email by mistake or forgetting to include an attachment.
When writing an apology message, its best not to beat around the bush and get straight to the point. Just compare the following two subject lines and think about which of them sounds better to you:
- Subject line A: Clarification of my previous message.
- Subject line B: Apology for sending wrong mail.
Subject line B clearly states that your intention is to apologize, and it explains why. You should then amplify the apology in the body of the message and provide more information about why it happened. Since youve already cost the recipient some time, you should keep the total length of the message under five sentences.
When apologizing for a typo or a really embarrassing grammar error, theres no reason to include a formal greeting and closing section. You can simply use an asterisk to indicate a correction to a previous message. This is how it can look in practice:
- Original message: Their from the Czech Republic, I believe.
- Correction: *Theyre from the Czech Republic, I believe.
If you know the person youre writing to well, all you need to include is the wrong word: *Theyre
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Syncing Emails In Other Clients
David Nield
There are many other email clients that let you peruse all your messages in one place. Gmail on the web, for example, can import messages from multiple accounts these messages will then sync to Gmail clients for Android and iOS as well.
With Gmail open on the web, click the cog icon then See all settings. Choose Accounts, then Add a mail account to import messages from somewhere else. Youll need to give your login details for the account, and you can even assign a special label for these messages in Gmail for easier sorting. Emails from all your registered accounts will be mixed together in the same inbox.
Outlook for Windows and macOS does a good job of managing multiple email accounts in one place, though like Windows native Mail app, it doesnt show all your messages in the same inbox. Add a new account by clicking File, then Info, and Add accountagain, you just need to enter your login details. The new account will appear as a new entry in the left-hand navigation pane.
Outlook on the web, however, does show emails from multiple accounts together in one place: Click the cog icon , then View all Outlook Settings and Email. Choose Sync email and youll be able to add new accounts. But before you enter the relevant username and password, you can choose whether the new account has its own set of folders or uses the folders that are already set up .
Make Syncing With Gmail Using Imap Faster With Less Email Traffic
You can also make checking your email in another email program using IMAP faster by limiting the number of messages visible in each label in Gmail IMAP, so your email program will have less to download, cache, and keep in sync.
To limit the number of messages visible in each folder in Gmail IMAP, click the settings gear button and select Settings from the drop-down menu. Click the Forwarding and POP/IMAP link at the top of the Settings screen.
Scroll down to the IMAP Access section and select the Limit IMAP folders to contain no more than this many messages option. Select a number from the drop-down list and click Save Changes.
Read Also: Why Is Email Not Updating
Find Accounts Linked To Your Email
The ways to find the accounts linked to your email may differ depending on which email platform you use. Here, well discuss two of the most popular ones Gmail and Outlook.
To find all the linked accounts, Gmail users will have to complete the following steps:
Here youll be able to see all the websites that you login to with your Google Account. Youll also find a list of Google apps that have access to your Google Account. Review it carefully, and remove the no longer needed ones.
For Outlook users the process is as follows:
How To Recover Deleted Emails From Gmail
When you delete an email in , it goes to the trash folder instead of being deleted straight away. It stays in the Trash folder for 30 days before it gets permanently deleted. Keep in mind that theres no way how to recover permanently deleted emails from Gmail. Because the clock starts ticking the second an email enters the trash folder, you need to hurry up before its too late.
If you miss the 30-day deadline and discover that the email you would like to recover has already been permanently deleted, we have bad news for you: theres no way how you can recover it.
However, theres still a glimmer of hope that Googles support team will be able to recover it on your behalf using special admin tools only they can access.
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Bonus: How To Organize Your Email Inbox With Clean Email
Getting anything done while receiving 100 mail notifications a day is a dreadful ordeal nobody should subject themselves to. A bulk inbox organizer like Clean Email can help you significantly reduce the number of notifications you receive by unsubscribing you from unwanted subscriptions, intelligently applying filters to take certain actions automatically, and more.
Clean Email works with all popular service providers, and its so easy to use that you can go from total clutter to Inbox Zero in just a few clicks. First, you need to tell Clean Email, Go to my email inbox and organize my emails into easy-to-review bundles. You can then remove, archive, move, label, and take other actions on these bundles as you see fit. Finally, Clean Email gives you the option to apply your actions automatically in the future so you dont have to repeat them ever again.
Unsubscribing from annoying subscription emails is equally simple. You simply log in with your mail address and password, choose the Unsubscriber feature from the left pane and click the Unsubscribe icon next to each mail address from which you no longer want to receive messages.
You can also block regular senders from messaging you. To do that, open the app and view your inbox. Select any message from the sender you want to block and click the Block option from the toolbar. Clean Email will automatically move all existing and new emails matching your selection to Trash.
When Its Possible To Recall Outlook Emails
The instructions provided in this article are meant to help you recall email Outlook 365, Outlook 2019, 2016, 2013, and 2010. Its also possible to recall emails in Outlook 2007, but some options have slightly different names, so thats something to keep in mind.
Generally, its very easy to learn how to recall a message in Outlook, but there are several possible scenarios where the email recall option isnt available:
- You can check if youre using an Office 365 or Microsoft Exchange email account from Account Settings.
- Without this option enabled, the recipient has to manually confirm the recall email Outlook request.
Also Check: How To Mass Delete Emails On Iphone
How To Pull Iphone Contacts To Computer
The easiest and fastest way to copy contacts from your iPhone to your Computer is by using MobileTrans for Mac . It is the best program to use when you want to pull contacts from your iPhone to other devices or applications. This program enables iPhone users to transfer music, contacts, videos, messages, photos, apps to other devices in just one click. It transfers all data in its original format. Phone Transfer pull contacts with the names, email addresses, number, and job titles. You do not need to edit the contacts after transferring them to a new device. It supports transfers between devices running on iOS, Andriod, Windows, Nokia Symbian and iTunes.
Key Features of the Program