Can I Send An Email To A Fax Number

Can I Send Fax From Gmail From The Mobile App

How To Send a Fax from Gmail

Yes, the process of sending faxes is the same, you just use the Gmail app on your mobile device to compose the email message. Remember that the fax document must be saved on your phone, you can take a photo of a document and then attach it to the message too.

To help you make this easier, some services have developed apps that can send, receive and sign faxes.

Send Fax Fast Through Our Email To Fax Gateway

With the ClickSend email fax service, you can send and receive faxes electronically, through your favourite email client. Throw out your bulky fax machine and say goodbye to replacing expensive parts, ink and toners. There has never been a more efficient way to send faxes.

Access our email to fax gateway from your desktop, smartphone or tablet. Our email to fax service also supports any email provider, including Gmail, Yahoo, Bigpond, Microsoft Live Mail, Outlook online, AOL, Mail.ru, GMX, Yandex and many more.

How To Receive Fax To Email

If you thought that sending faxes from email was easy, wait till you read about receiving faxes through email. This gives a whole new definition to ease.

Once you have created a CocoFax account and registered your email address with it, CocoFax automatically starts receiving all your faxes for you. Remember that I said that it gives you a fax number of your own? Well, you can share this fax number with everyone and they can send you faxes on it.

When someone sends you a fax on your fax number, CocoFax sends you an immediate email on your email address. You can find the received fax attached with this email in the form of a PDF file.

You now have the option to print the file, keep it saved in your computer, or forward it to someone with a single click. Would you have received the same options with a fax machine?

You can also access your received faxes at any time in the future through CocoFax’s dashboard. This dashboard can be opened by logging into your CocoFax account through the CocoFax website.

Also Check: How Do I Recover Deleted Emails From Gmail

How Does Fax To Email Work

The fax to email process allows the sender to use a traditional fax machine, fax service or fax server to send the document in real-time over the phone network but provides the recipient with the convenience of email delivery. The implementation of an electronic faxing solution bridges the gap from fax to email.Whether implemented as an online service or a network fax server, these systems typically allow multiple options for delivering inbound faxes to the user via email. The first consideration is the routing of inbound faxes. While simple electronic fax systems provide the ability to deliver faxes to a single recipient for manual distribution, more advanced solutions provide dynamic routing options for automatic delivery. For example, each user or department could be assigned a unique fax number for fax to email delivery directly to their mailbox. This not only provides for a more efficient user experience, but also allows the organization to control the delivery of sensitive fax traffic and ensure that only the correct recipient views the information. When compared with traditional faxing, that would print the received fax pages where it could be viewed by anybody walking by, the fax to email process represents a significant enhancement to the organizations security practices.

  • Prepare and send the fax from a fax machine

  • The fax service answers the fax line and the fax machine sends the fax data to the fax service

  • The received fax is stored by the fax service

  • How Can I Fax Through Outlook

    How to Send A Fax From Gmail

    Faxing from Outlook is possible with the help of fax software. Unlike regular faxing that operates through a phone line, fax software relies on the internet.

    Typically, the online faxing process goes like this:

  • Click on the File tab in Microsoft Outlook
  • Tap on Fax under New
  • Create an account
  • Once you set everything up, you can start sending and receiving faxes in your Outlook email. Check out what both processes look like in the table below:

    Sending Faxes in Outlook

    Recommended Reading: How To Recover An Old Email Account From Google

    Cocofax Is The Best Way To Email To Fax And Back

    Here are three reasons why CocoFax is a superior alternative to any fax machine:

    1. CocoFax is a time and money saver

    Fax through email is instant and affordable with CocoFax. You can send a fax as quickly as you do emails and receive them just as quickly too. Also, CocoFax is free to try for 30 days. Afterward, you pay a reasonable monthly fee to fax several hundred pages a month.

    2. Its safe and reliable

    CocoFax is safe to use. Its a trusted brand thats been around for a while. Your personal information is never at risk. The fax themselves are encrypted and only accessible to you and the fax machine on the other end of the line.

    3. CocoFax offers more features than a fax machine

    Lastly, CocoFax offers some useful features no fax machine can offer. Examples include permanent fax archive, 24/7 access, a smartphone app, multiple email address support, fax preview, fax reports, and 24/7 live support.

    How Do You Free Fax From Computer

    You can send a fax from your computer for free in about 10 minutes if the document you want to fax is already stored on your computer. Go to the website where you can send a fax for free . Enter your name and email address in the appropriate fields on the form. Enter the recipient’s name and fax number.

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    Receiving A Fax Through Online Faxing

    If you have an online faxing account, then youll receive all incoming faxes to your fax number through your email inbox.

    Your recipient will only receive faxes through his or her email inbox if they have already setup online faxing.

    Ultimately, online faxing is the easiest way to fax to an email address: you just have to tell your recipient to sign up for an online faxing service.

    Why A Fax Cant Be Sent Directly To An Email Address

    How to send a fax from your email

    There is no way to directly fax to an email address with a standard fax machine.

    Even with an online fax service or a fax machine that forwards faxes to an email address, the fax is transmitted to the fax number and the fax service or machine takes care of the action of converting the information to an email. As this depends on the receiving partys technology, the person sending the fax has no control over whether the fax goes to email or not.

    As faxes are sent back and forth within the phone network, for a fax to be converted to an email, a system on the receiving end needs to do the converting. As this can only be controlled by the person receiving the fax, it is impossible to control by the person sending the fax.

    Read Also: How Do I Recover Deleted Emails From Gmail

    Can I Send An Email To A Fax Number

    • 2 replies

    Since I don’t know the email address of the person I want to contact, but do have a fax number, can I compose an email in Thunderbird and send it to the fax number? Do I need an add-on or special format in ‘send to’?

    Chosen solution

    In general, a message sent to a fax machine requires a phone call, and email clients don’t know how how to make phone calls.

    Some years ago, it was quite common for ISPs to offer a limited number of free calls, usually SMS messages to mobiles, occasionally faxes IIRC. Most of these promotional services seem to have quietly vanished.

    There used to be a network that ran a system where you could email to a fax server near to your destination, and they’d do the final mile, the fax call, for you, for free, but it always arrived with advertising added in.

    So, all in all, it’s not trivial to send a fax from an email client.

    There are still businesses that do this, almost always for a fee. It’s usually a two-way deal you get a number to which others can send faxes, which end up in your email Inbox, and you can use the same number to send faxes by email.

    Here’s one I’ve used in the past.

    How Do You Fax From A Pc

    To send and receive faxes using Windows Fax and Scan, your computer must be connected to a fax server on your computer’s network, or you must have a telephone line with a fax modem installed on your computer. Select Start All Programs Windows Fax and Scan. Click the Fax button at the bottom of the navigation bar.

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    How Fax To Email Works

    There are two ways for connecting fax and email. The first is with a fax server , the second is with a connected fax machine with email capability.

    An online fax service is a type of fax server. The main difference between the two is that fax servers are managed directly while online fax is available as a service.

    A connected fax machine is a fax machine that is controlled by a computer or smartphone. Many connected fax machines can send a fax from the print driver, and some can relay the fax to an email whenever a fax is received.

    Fax Machines That Can Forward A Fax To Email

    Can I Send a Fax to Multiple Numbers?

    Some fax machines and multifunction printers with fax have the option to receive a fax and directly forward it to an email address with the received fax attached as a PDF .

    These receive faxes exactly like a regular fax machine and convert the information over to an email and forwarded to a specific email address.

    Also Check: How To Access Deleted Gmail Emails

    You Could Fax With Just Your Computer But

    You could skip the below services, of course. Microsoft Windows even contains a Fax and Scan application that allows you to send faxes. The catch is that youd need your computer connected to the phone line yes, this means that youd need a dial-up fax modem. Youd also need a landline telephone connection and youd have to tell people to stay off the phone when youre sending faxes, just like in the old dial-up Internet days. Of course, if you were faxing a lot, you could pay for a dedicated fax telephone line this might even be necessary if you were receiving a lot of faxes.

    This obviously isnt ideal. Sure, if you need to send quite a few faxes, go ahead and buy a fax machine or modem and hook it up to your landline. But you probably dont need to send and receive faxes this often you hopefully just need to send the occasional fax whenever you bump into an organization thats stuck in the past.

    Scan The Document Or Use An Existing Digital File

    RELATED:How to Scan Documents to PDF with Your Android Phone’s Camera

    The basic process is simple. First, youll need to scan the document you want to fax, just as if you were going to send that document over email. if you dont have a scanner lying around, you may want to try scanning it with your smartphone. If the document is already a file on your computer, congratulations you dont have to scan anything.

    With the document now in digital form, you can send it along to a service that will do the annoying fax work for you.

    Also Check: How Do I Recover Deleted Emails From Gmail

    A Flexible Fax Phone Number

    Like the fax machine that can only be used in the office, traditional fax phone numbers can only be used in tandem with a fax machine. Once you and your employees leave the office, you no longer have access to the faxing service and your fax phone number.

    The opposite can be said for an online fax phone number, which can be accessed from anywhere. Any fax sent to this number will be received in the users RingCentral account or their email inbox.

    Faxes sent using online fax phone numbers, on the other hand, will be received through the recipients online fax account or as a printout in their fax machines.

    When The Government Encourages Faxing Over Email

    How Do I… Send Faxes via Email with Crosby Fax┬«?

    A big reason why faxing is still very much in practice is the firm belief by the government that faxing is more secure than email. It may not be explicitly stated in HIPAA, but most companies believe that faxing is more compliant to its standards than email.

    Even the FBI CJIS standards do not allow the transmission of criminal justice information via email unless it is encrypted, but they allow it via fax.

    When fax is more affordable than encrypted email

    For many industries and for a lot of government institutions to accept email as a valid document transmitting tool, it has to be encrypted. Most businesses do not believe it is a worthwhile investment when it is only really needed for specific transactions and because faxing already fulfills the role of a secure document transmitter at a significantly lower cost.

    If you’re going to transact with companies and government institutions outside the US, do not be surprised to find out that they will require you to send necessary documents via fax instead of email.

    Countries like Japan and Germany still rely on faxing a lot. And even though the European Union is now encouraging the use of e-signatures, many still prefer the old-fashioned way of printing the document to apply a physical signature and sending it back via fax.

    Read Also: How Do I Access Archived Emails In Outlook

    Faxzero: When You Need Fax Online Quickly

    • FaxZeros website has a simple, easy-to-use interface just fill out a form and go.

    • The free faxing option is perfect for those random, one-off requests for documents to be faxed.

    • Documents longer than three pages require a fee.

    FaxZero is one of many free online fax services that send documents and a cover page to a fax number by filling out a simple form on their website. While FaxZero does offer free faxing services, there are restrictions. Free faxing is only available for faxes sent to locations within the United States or Canada, and you can only send five free faxes per day, with each fax containing a maximum of three pages, not including your cover page.

    FaxZero also offers paid faxing services: international faxing and a premium faxing service called Almost Free Fax. The fee per fax for international faxes varies depending on which country you’re faxing to. For example, sending a fax to Iceland is $1.99, while sending a fax to Burundi is $25.41 for the same maximum number of pages allowed in a fax, which is 15. The Almost Free Fax service is $1.99 per fax and offers benefits such as a 25-page maximum per fax sent and the removal of FaxZeros branding from the cover page.

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